This policy is meant to provide an outline of the assignment
criteria and administrative policies/procedures governing individual/department
use of Town-owned vehicles. This policy does not cover specific vehicles
outlined in policies of the South Hadley Police Department that are
more specific than this policy.
This policy applies to all Town vehicles and pertains to all
Town employees.
As used in this policy, the following terms shall have the meanings
indicated:
ASSIGNED WORKDAY VEHICLE
A Town vehicle assigned to a department but not to a specific
employee and not used for an employee to commute to/from work.
EMERGENCY RESPONSE
An employee who has primary responsibility to respond to
emergencies which require immediate response.
WORK STATION
The office or site to which a Town employee reports to perform
normally scheduled work.
Employees assigned a take-home Town vehicle will have their
taxable gross increased by an amount that represents the value of
this "non-cash taxable fringe benefit" as outlined in IRS Publication
15-B, Employer's Tax Guide to Fringe Benefits. The employee who
is assigned a Town take-home vehicle shall receive a copy of the Take-Home
Vehicle Fringe Benefit Form for use when completing his/her personal
income tax forms.