The Binghamton-Johnson City Joint Sewage Board (Board), having
an approved flow management plan, as required under a series of administrative
consent orders by the New York State Department of Environmental Conservation
(NYS-DEC) to manage and provide for treatment of wastewater flows,
is the local authority for the requirements of and implementation
of the Capacity, Management, Operation, and Maintenance (CMOM) Program.
The effective date of this CMOM Program regulation is January
1, 2013.
These terms and their definitions whenever used in this regulation
shall apply to only this regulation, unless otherwise expressly stated
or required by subject matter of context:
AREA TRIBUTARY TO
Refers to a series of pumping stations, forcemains and gravity
sewers owned by various municipalities that together convey wastewater
to a specific location, such as the treatment plant or a combined
sewer overflow, in the sewage collection system.
AS-BUILT/RECORD DRAWING
A complete set of drawings, which depicts the actual as-built
conditions of the completed construction, provides the user with a
permanent record of each project feature.
BOARD or JOINT SEWAGE BOARD
The Binghamton-Johnson City Joint Sewage Board, established
under the contract between the City of Binghamton and the Village
of Johnson City for the operation of the joint wastewater treatment
facilities. The term includes any duly authorized designee, agent,
or representative of the Board.
CAPACITY ASSURANCE
Refers to operation and maintenance, projects and programs
that adequately preserve and/or enhance the capacity of the sewage
collection system to transport current and future wastewater flows.
CAPACITY, MANAGEMENT, OPERATION, AND MAINTENANCE (CMOM) PROGRAM
The program used by municipal users to operate and manage
the sewage collection system. The CMOM Program consists of a set of
best management practices that have been developed by the industry
and are applied over the entire life cycle of the sewage collection
system and treatment plant. These practices include: designing and
construction for operation and maintenance; knowing what comprises
the system (inventory and physical attributes); knowing where the
system is (maps and location); knowing the condition of the system
(assessment); planning and scheduling work based on condition and
performance; repairing, replacing, and rehabilitating system components
based on condition and performance; managing timely, relevant information
to establish and prioritize appropriate CMOM activities; and training
of personnel.
CMOM PROGRAM DOCUMENT
The written document which includes all of the elements of
the CMOM Program as outlined in its definition and the United States
Environmental Protection Agency (US-EPA) EPA 305-B-05-002 "Guide for
Evaluating Capacity, Management, Operation, and Maintenance (CMOM)
Programs at Sanitary Sewer Collection Systems," January 2005 or latest
revision.
CMOM PROGRAM REQUIREMENTS
All elements in the US-EPA's "Guide for Evaluating Capacity,
Management, Operation, and Maintenance (CMOM) Programs at Sanitary
Sewer Collection Systems."
EFFECTIVE DATE
The date upon which an act of legal significance such as
an agreement or a contract is considered to take effect and which
may be different from the date upon which the event described therein
actually occurs or is recorded.
EMERGENCY WORK
Activities (typically repairs) performed in response to serious
equipment or line failure where action must be taken immediately.
EXTREME OCCURRENCES
Refers to infrequent SSOs and other noncompliance events
that based on regulatory discretion do not result in an enforcement
action.
FLOW MANAGEMENT PLAN
Is specific to the Third Modification Consent Order (Case
No. R7-0580-90-12) between the New York State Department of Environmental
Conservation and respondents City of Binghamton, Village of Johnson
City, and the Binghamton-Johnson City Joint Sewage Board, and refers
to the written document approved by the New York State Department
of Environmental Conservation on February 29, 2012 which describes
a programmatic approach to convey to and receive and treat at the
treatment plant the wastewater and ensure current and future flows
receive adequate treatment.
FLOW MONITORING
The collection of flow measurement information utilizing
flow metering instruments and visual inspections, referencing the
Board's Flow Metering Program.
FLOW-THROUGH COSTS
Refers to the fee charged by a municipal user to another
municipal user for the use of their sewage collection system to transport
sewage to the treatment facility.
HYDROGEN SULFIDE
A colorless, flammable poisonous gas, H2S, having a characteristic rotten-egg odor and used as an antiseptic,
a bleach, and a reagent.
INDUSTRY STANDARDS
A set of criteria within an industry relating to the standard
functioning and carrying out of operations in their respective fields
of production.
INFILTRATION
Water, other than sewage, that enters a sewage collection
system, (including sewer service connections) from the ground through
such means as defective pipes, pipe joints, connections, or manholes.
Infiltration does not include, and is distinguished from, inflow.
INFLOW
Water, other than sewage, that enters a sewage collection
system, (including sewer service connections) from sources such as:
roof leaders; cellar drains; sump pumps; missing or defective cleanout
caps; swimming pools; yard drains; area drains; foundation drains:
drains from springs and swampy areas; manhole covers; cross connections
between stormwater sewers and sanitary sewers; catch basins; cooling
towers; stormwaters; surface runoff; street wash waters; or drainage.
Inflow does not include, and is distinguished from, infiltration.
MANAGEMENT INFORMATION SYSTEMS
Refers to the process to maintain access to the most current
information concerning the facilities. A management information system
maintains preventive maintenance and inspection schedules; tracks
repairs and work orders; organizes capital replacement plans; manages
tools and equipment inventories; creates purchase orders; records
customer service inquiries, complaints, or requests; provides measurement
of effectiveness of program and O&M activities.
MODELING
Calculations which are available that are capable of simulating
the different flows within the sewage collection system. The purpose
of modeling is to determine system capacity requirements with respect
to sewer design and structural conditions.
MUNICIPAL USER
A municipality or government entity which owns, or has jurisdiction
over, any public sewer which conveys wastewater to the treatment plant.
PEAKING FACTOR
Ratio of wet weather flow during a rain event to typical
dry weather flows at the same time of day. Can be expressed in "instantaneous"
or "volumetric."
PLANNED MAINTENANCE
A program which is a systematic approach to performing maintenance
activities so that equipment failure is avoided. Planned maintenance
is composed of predictive and preventative maintenance.
PLANNED, BUT NOT ROUTINE
Predictive maintenance" work, which is a method that tries
to look for early warning signs of equipment failure such that emergency
maintenance is avoided.
PUBLIC INFORMATION
Refers to the sharing of facts with community residents to
keep the residents informed and to receive comment from the residents.
ROUTINE WORK
"Preventative maintenance" work which consists of scheduled
maintenance activities performed on a regular basis.
SANITARY SEWER OVERFLOW or SSO
A discharge of untreated wastewater from a sewage collection
system designed for sewage only, including infiltration and inflow
in excess of the capacity of the sewage collection system, resulting
in untreated wastewater discharges from the sewage collection system.
SATELLITE COMMUNITY
A municipality or government entity that owns a sewage collection
system but does not own the treatment facility to which it discharges.
SEWAGE
The water-carried domestic human or animal waste from residences,
industrial and commercial establishments, together with industrial
and commercial waste. Neither infiltration nor inflow are components
of sewage.
SEWAGE COLLECTION SYSTEM
All facilities for collecting, regulating, pumping, and transporting,
sewage. May be a sanitary sewer system or, where permitted by the
NYS-DEC, a combined sewer system.
SEWER SYSTEM INSPECTION
The visual inspection of manholes and pipelines, utilizing
various inspection techniques including lamping, camera inspection,
sonar, and closed circuit television (CCTV), referencing National
Association of Sanitary Sewer Companies (NASSCO) standards.
SEWER SYSTEM TESTING
Using testing techniques to identify leaks which allow unwanted
infiltration into the sewer system and determine the location of illicit
connections and other sources of stormwater inflow. Two commonly implemented
techniques include introduction of harmless smoke (smoke testing)
and dye (dye testing) into sewers to help identify illegal connections
of stormwater sources to the sanitary sewer.
UNPLANNED MAINTENANCE
Work that takes place in response to equipment breakdowns
or emergencies. Unplanned maintenance may be corrective or emergency
maintenance (emergency work). Corrective maintenance could occur as
a result of preventative or predictive maintenance activities which
identified a problem situation.
WASTEWATER
Is the composite of all flow constituents conveyed in a sewer,
including sewage and infiltration and inflow.
WATER QUALITY MONITORING
The collection and analysis of wastewater, stormwater or
ambient water such as creeks, rivers or ponds.
WORK ORDER SYSTEM
A comprehensive system which tracks repairs and work orders.
The system should clearly define: how the maintenance data management
system works; how work orders are generated and distributed; how field
crews use the work orders; how data from the field is collected and
returned; and how and on whose authority work orders are closed out.
Throughout this regulation there are references to schedules
and submittal dates for the program requirements. These schedules
and submittal dates can be changed and/or extended if the municipal
user can demonstrate a "high burden" category based on the preceding
fiscal year's data according to the United States Environmental
Protection Agency's 1997 publication "Combined Sewers Overflows
- Guidance for Financial Capability Assessment and Schedule Development."
The results of the financial analysis along with a revised schedule
of program requirements shall be submitted to the Board for approval.
The Board shall provide approval or approval-with-conditions within
60 days of receipt of the results and revised schedule.
A. Annual sewer-capital improvement plan. The CMOM Program document
shall include or reference an annual sewer-capital improvement plan
that provides a description and schedule of work to repair defects
found during the annual inspections of the previous year. The schedule
shall include budgeting and when budget will be allocated, and design
and construction schedules. So that project status can be tracked,
especially for projects that require multiple years, a summary table
that provides the status of each project from current and previous
years shall be provided. The annual sewer-capital improvement plan
shall be submitted to the Board by April 1 of each year, beginning
with the first year following the calendar year in which this article
becomes effective.
B. Sewer system capacity evaluation.
(1) Flow monitoring. The CMOM Program document shall describe all current
and future planned flow monitoring work that applies and shall, at
a minimum, reference:
(a)
The Board's Flow Metering Program.
(2) Capacity assurance. The CMOM Program document shall identify existing
capacity problems, and describe all current and future planned capacity
assurance tools that apply and shall, at a minimum, reference:
(a)
User's Sewer System Modeling Program. (Refer to the section
entitled "Modeling.")
(b)
Board's infiltration/inflow offset program. (Refer to Article
II, I/I Offset Program.)
(3) Sewer system testing. The CMOM Program document shall describe existing
and future planned smoke testing or dye testing work, which includes
methods for smoke test/dye test throughout the sewer system. Smoke
testing and dye testing shall be implemented on an as needed basis
to find suspected inflow sources or on street improvement projects.
Methods shall be based upon industry standards and updated by the
municipal user from time to time.
(4) Sewer system inspection. The CMOM Program document shall describe
existing and future planned manhole inspection or televising inspection
programs. Manholes and sewers shall be inspected by an individual
certified by National Association of Sewer Service Companies (NASSCO)
Manhole Assessment Certification Program (MACP) and/or Pipeline Assessment
Certification Program (PACP). Either internal staff or contractor
shall use the most current NASSCO standards for manhole and sewer
assessment. The CMOM Program document shall include a schedule of
the length of pipe and number of manholes to be inspected. The municipal
user is required to perform annual sewer inspections, which shall
consist of cumulative 5% of non-inspected sewers per year per inspection
cycle with a goal of televising every sewer within a cycle not longer
than 25 years. Main trunk sewers and sewers with known defects shall
be televised before the remaining sewers. Manholes and sewers known
to have significant structural failure or infiltration, according
to the NASSCO standards shall be inspected every five years until
the defect is repaired, then inspected on the cycle not longer than
25 years.
C. Sewer system management.
(1) Sewer system information. The CMOM Program document shall give a
description of the sewer system, including the following information:
(a)
Length of sewer pipe by diameter (inventory) by age (original
vs. extensions).
(b)
Date of original sewer system installation.
(c)
Planametric maps showing manhole and pipe location, pipe size
and pipe slope.
(2) Organizational structure. The CMOM Program document shall include
organization structure and job descriptions of each position by providing
an organization chart, job descriptions of each position, a description
of the type of sewer work performed, number of hours of each position
dedicated to sewer work and an explanation of why this is an appropriate
staff and level of service to operate and maintain sewer system.
(3) Training.
(a)
The municipal user shall provide appropriate training to staff
to operate and maintain sewer system; five types of training are required:
[1]
Annual New York State Public Employee Safety and Health (PESH)
safety training courses (all staff).
[2]
Water Environment Federation Collection System Certification
(one staff member).
[3]
NYSDEC endorsed training in the principles and practices of
erosion and sediment control (one staff member).
[4]
Annual review of CMOM Program, sewer installation and repair
specifications or codes and IO state standards (all sewer staff).
[5]
National Association of Sewer Service Companies (NASSCO) Manhole
Assessment and Certification Program (MACP) and Pipeline Assessment
and Certification Program (PACP). This is not required if sewer system
inspections are contracted to NASSCO MACP and PACP certified contractor.
(b)
The CMOM Program document shall describe the types of training
provided to staff and whether training is a program or on-the-job
(OTJ). With respect to the PESH safety training courses, the CMOM
Program document shall describe and explain the courses selected based
on actual work type performed.
(4) Communication. The CMOM Program document shall include or reference
a communication plan, which includes methods for communicating to
the public routine work, planned but not routine work, emergency work,
and public information. Depending on size of sewer system, daily or
weekly planned staff meetings are required by the municipal user for
routine work. For nonroutine work, staff meetings are required to
discuss work scope, specifications and safety by the municipal user.
The municipal user is required to have a single point of contact for
communication between internal departments and also in emergency conditions
and public information. The municipal user shall update the communication
plan annually and submit that update to the Board by April 1 of each
year.
(5) Customer service. The CMOM Program document shall describe how customer
complaints relevant to the operations and maintenance of the sewage
collection system are resolved and documented in the CMOM Program
document. Include such descriptions in the work order system described
below.
(6) Work order system. The CMOM Program document shall describe how work
requests are implemented and confirm that planned and unplanned maintenance
or repairs arc documented using a work order form. The municipal user
shall have a work order system which shall be the basis to initiate
the work, describe the problem and solution, and close the work. The
work order system shall include routine operations and maintenance
(O&M) and planned and unplanned maintenance or repairs. Documentation
of routine O&M that follow a standard operation procedure (SOP)
can be done using log sheets or logbooks of O&M efforts.
(7) Management information systems. The CMOM Program document shall describe
how work requests are managed. The information system shall include
the type of work reports (log sheets or work order forms) used, how
records are kept, and the technology that is used for the management
information system.
(8) Sanitary sewer overflow (SSO) notification program. The CMOM Program
document shall include or reference a sewer overflow response plan
(SORP). The NYS-DEC SORP template, www.dec.ny.gov/docs/water_pdf/modelsorp.pdf
shall be used as a basis for the SORP. This SORP template shall be
modified to also include emergency response to wastewater related
incidents. The modified document shall be called the "Sewer Overflow
and Emergency Response Plan (SOERP)." The plan shall be updated by
the municipal user annually by April 1 of each year. (Refer to the
section entitled "Emergency Preparedness and Response.")
(9) Legal authority of municipal user. The CMOM Program document shall
specify if the sewer system owned by the municipal user receives wastewater
from another municipal user or satellite community, and if so, that
there is agreement between the two municipal users or the municipal
user and the satellite community. Such a written agreement is required,
and a copy shall be submitted to the Joint Sewage Board. The agreement
must require that the satellite community follow a sewer use ordinance
that is in compliance with Board's requirements or follow a sewer
use ordinance that is equal to the downstream municipal user's,
whichever is more stringent. All sewer use ordinances must reference
the Rules and Regulations Relating to Use of the Binghamton-Johnson
City Joint Sewage Treatment Plant issued by the Binghamton-Johnson
City Joint Sewage Board, 1997 as thereafter amended (BJCJSB Rules
and Regulations).
D. Sewer system operation.
(1) Budgeting. The CMOM Program document shall address and describe the
following:
(a)
Person responsible for preparing budget.
(b)
Average annual cost for residential users including, O&M
and capital costs for the sewer system, and annual cost for wastewater,
including proportionate shares of WWTP operation and "flow-through"
costs for using City of Binghamton and/or Village of Johnson City's
sewer systems.
(c)
How monies are collected to finance the O&M and capital
costs of the sewer system (for example, quarterly fee billings to
property owners, property tax levy, ad valorem assessments, etc.).
(d)
Whether sufficient funds are raised from revenue to fully fund
the sewer system use.
(e)
Annual O&M budget and annual long-term capital cost (including
bonding) and whether costs for O&M are separated from other utility
services (water, storm water, treatment).
(2) Water quality monitoring. The CMOM Program document shall describe
all water quality monitoring that applies.
(a)
Industrial pretreatment monitoring. (Refer to Article 6, Industrial
Wastewater Pre-Treatment Program.)
(b)
Sanitary sewer overflow monitoring. (Refer to Subsection
C(8), SSO Notification Program.)
(c)
Combined sewer overflow monitoring: outfall and receiving water.
(3) Hydrogen sulfide monitoring and control.
(a)
The CMOM Program document shall describe existing and future
planned hydrogen sulfide monitoring and control program and process
for eliminating odors and corrosion in the sewer system.
(b)
Within one year of the effective date of this article, and every
five years thereafter, the Board shall make inspections for hydrogen
sulfide at the manhole locations where sewers cross municipal boundaries
or enter the Board's facilities to determine if hydrogen sulfide
is present. If according to a NASSCO MACP certified person, the manhole
shows signs of corrosion or there are odors of hydrogen sulfide present,
then the Board shall sample the manhole air for hydrogen sulfide concentrations.
If the average hydrogen sulfide concentration is greater than one
ppm or exceeds five ppm for any one sample, then the municipal users
shall develop and implement a hydrogen sulfide control plan or justification
of why a hydrogen sulfide control plan is not warranted.
(4) Safety. The CMOM Program document shall include or reference a health
and safety plan. Required safety equipment shall be identified in
the health and safety plan and made available. Identify existing staff
safety education. Annual PESH law safety training is required. The
health and safety plan shall be updated by the municipal user annually
by April 1 of each year.
(5) Emergency preparedness and response. The CMOM Program document shall include or reference an emergency management plan specific to wastewater as part of the sewer overflow and emergency response plan (SOERP). (Refer to Subsection
C(8), SSO notification program.) The SOERP shall be updated and provided to the Board by the municipal user annually by April 1 of each year. Provide emergency contact numbers which shall be verified and updated more regularly, if needed.
(6) Mapping.
(a)
The CMOM Program document shall describe the state of the sewer
system as-built/record drawing repository, including sewers, manholes,
pumps, siphons and other special structures. Describe where drawings
are stored, who uses them and what information they contain. The municipal
user shall have a single repository for as-built/record drawings of
the sewer system. An inventory summary of drawings is required. Such
repository shall be complete and up-to-date and updated by the municipal
user annually by April 1 of each year to be within 12 months of current.
(b)
Historic as-built/record drawings shall be submitted to the
Board by April 1, 2015, and new drawings shall be submitted to Board
annually thereafter by April 1, preferably in GIS-compatible format.
If no new drawings have been developed during the annual reporting
period, a "negative report" letter shall be provided to the BJCJSB.
(7) Modeling.
(a)
The CMOM Program document shall identify existing and future
planned sewer system model(s). At a minimum, by January 1, 2015, a
table with the following municipal user's information is required
to be submitted to the Board:
[6]
Upstream and downstream manhole ID.
(b)
The table shall be updated by the municipal user annually and
submitted to the Board by April 1 of each year beginning in the calendar
year following the initial submission.
(8) New sewer construction and sewer rehabilitation. The CMOM Program document shall describe how new construction is planned, designed, managed and documented. In the CMOM Program document, identify the person responsible to ensure that as-built/record drawings (Refer to Subsection
D(6), Mapping.) and modeling information (Refer to the section entitled "Modeling.") are developed concurrently with new construction. It is
required that trained staff or contractor following specifications
and codes be responsible for construction of new sewers. Sewer installation
and repair specifications or codes and according to the most recent
edition of the "Recommended Standards for Wastewater Facilities, Policies
for the Design, Review, and Approval of Plans and Specifications for
Wastewater Collection and Treatment Facilities," by the Committee
of the Great Lakes-Upper Mississippi River Board of State and Provincial
Public Health and Environmental Managers, shall be used. Staff or
engineer with requisite qualifications/training shall perform inspections.
Required tests shall be performed on new sewers and manholes per the
applicable specification and codes.
(9) Pump stations. The CMOM Program document shall identify the following
information:
(a)
Number of pump stations in the sewer system.
(b)
Existing emergency bypasses and whether they are permitted by
NYS-DEC.
(c)
Individual responsible for operation and maintenance shall be
trained staff or engineer or contractor following written specification.
(d)
Types of inspections/maintenance performed daily/weekly/monthly,
etc. Each pump station must have an O&M manual including a wet-weather
operating plan, by April 1, 2014, updated at least every five years
thereafter.
(e)
How maintenance is tracked. (Logbook or log sheets are required.)
(f)
Pump station back-up power. If the pump station does not have
back-up power, document procedures to provide emergency power (mobile
generator/source for same, etc., in emergency procedure, below).
(g)
Procedure in case of overflows and emergencies which shall be coordinated with the sewer overflow and emergency response plan (SOERP). (Refer to Subsection
D(5), Emergency preparedness and response.)
(h)
Location of equipment O&M manuals.
E. Equipment and sewer system maintenance.
(1) Planned and unplanned maintenance. The CMOM Program document shall describe planned maintenance (predictive and preventative) and unplanned maintenance (corrective and emergency) for sewer pipes and CSOs (if applicable). Pump station operation and maintenance ("O&M") shall be as documented in an O&M manual. (Refer to Subsection
D(9), Pump stations.) Pump station O&M manuals shall be updated by the municipal user from time to time.
(2) Sewer cleaning. The CMOM Program document shall describe existing
and future planned frequency of sewer cleaning. Cleaning shall be
completed as needed or with televising. Trained staff or qualified
contractor shall be responsible for cleaning,
(3) Parts and equipment inventory. The CMOM Program document shall provide
written lists of spare parts, equipment and supplies and identify
whether sources of supply are kept updated. Define and/or describe
available storage for spare parts, equipment and supplies, individual(s)
responsible for maintaining supplies and existing inventory documentation
procedures.
The provisions of Article IV of the Joint Sewage Treatment Plant
Law and Article 3 of the Joint Sewage Treatment Plant Law Rules and
Regulations shall govern all matters involving proceedings pursuant
to this article.