[Ord. 5-2002, 03 § 4.01, passed 4-22-2002]
The Mayor and the appointed Director of Departments shall be
responsible for the procurement of services, material, equipment and
other essential items for the performance of their assigned duties
in accordance with the charter, law, this article and the Council
approved budget.
[Ord. 5-2002, 03 § 4.02, passed 4-22-2002; Ord. 33-2010, 11 § 1, passed 1-23-2012]
All purchases over $18,500, subject to annual adjustment based
on the Consumer Price Index by the Pennsylvania Department of Labor
and Industry shall be competitively bid, except:
(a)
Those for maintenance, repairs or replacements for water, electric,
light or other public works of the City, provided they do not constitute
new additions, extensions or enlargements of existing facilities and
equipment, but a bond may be required by Council as in other cases
of work done;
(b)
Those made for improvements, repairs and maintenance of any kind
made or provided by any city through its own employees; provided,
however, that this shall not apply to construction materials used
in a street improvement;
(c)
Those where particular types, models or pieces of new equipment,
articles, apparatus, appliances, vehicles, or parts thereof, are desired
by Council, which are patented and manufactured or copyrighted products;
(d)
Those involving any policies of insurance or surety company bonds;
those made for public utility service under tariffs on file with the
Pennsylvania Public Utility Commission; those made with another political
subdivision or a county, the Commonwealth of Pennsylvania, the federal
government, any agency of the Commonwealth or the federal government,
or any municipal authority, including the sale, leasing or loan of
any supplies or materials by the Commonwealth or the federal government,
or their agencies, but the price thereof shall not be in excess of
that fixed by the Commonwealth, the federal government, or their agencies;
and
(e)
Those involving personal or professional services.
[Ord. 5-2002, 03 § 4.03, passed 4-22-2002; Ord. 33-2010, 11 § 2, passed 12-19-2011]
For all purchases or contracts in excess of $18,500, subject
to annual adjustment based on the Consumer Price Index by the Pennsylvania
Department of Labor and Industry, requiring formal bidding, the following
procedure shall be followed:
(a)
Prepare plans and specifications for each item in accordance with
local, state and federal requirements;
(b)
Advertise at least 10 days prior to bid openings;
(c)
Publish advertisement in newspaper with general circulation, and,
if desired, through an Internet provider;
(d)
Maintain a list of prospective bidders securing plans and specifications;
(e)
Receive all bids in office of City Clerk or through an Internet provider;
(f)
Bid opening to be conducted by designated Department official and
City Clerk in City Council Chamber at the time designated in the advertisement;
(g)
Tabulation of all bids;
(h)
If any irregularities arise, an opinion of the City Solicitor will
be required prior to the award of a contract;
(i)
Designation of lowest responsible bidder and award of contract provided
said item does not exceed the amount in the approved appropriation
for said item; and
(j)
Execution of contract by Mayor.
[Ord. 5-2002, 03 § 4.04, passed 4-22-2002]
The Council may, by resolution, at any time after the final
adoption of the annual budget, upon the request of the Mayor, make
supplemental appropriations for any lawful purpose from any funds
on hand or estimated to be received within the fiscal year and not
appropriated to any other purpose. Council may, by resolution, authorize
the transfer of any unexpended balance of any appropriation item,
or any portion thereof, but such action shall be taken only on the
recommendation of the Mayor.
[Ord. 5-2002, 03 § 4.05, passed 4-22-2002]
In case of emergency, purchases of necessary supplies, material,
services or equipment shall be permitted provided the Mayor determines
said conditions are urgent and require immediate action. Within 24
hours the Mayor shall prepare a written statement as to the urgent
conditions and the corrective action, and record said statement with
the City Clerk.
[Ord. 5-2002, 03 § 4.06, passed 4-22-2002]
The Mayor shall prepare from time to time procedures for payment
of City expenses.
