A. 
Minor subdivisions shall be processed according to the following procedural steps:
(1)
Preapplication conference (optional).
(2)
Sketch plan conference (optional).
(3)
Preliminary plat submission.
(4)
Review of preliminary plat. (Preliminary plat review is the only review, in the absence of modification or conditions, for minor subdivisions; modification or conditions shall require submission of a final plat.)
(5)
Designation by the Planning Board of complete submission.
(6)
Public hearing (mandatory).
(7)
Completion of environmental assessment form (EAF), re: SEQR.
(8)
Preliminary plat approval. A preliminary plat receiving approval without any modifications or conditions attached will be given final plat status and approved as such.
(9)
Minor subdivision approval, conditional approval or disapproval.
B. 
Major subdivisions, after steps one through nine of Subsection A, hereinbefore, shall be processed further according to the following additional procedural steps:
(10)
Final plat submission.
(11)
Review of final plat submission.
(12)
Designation by Planning Board of complete submission.
(13)
Public hearing (optional, in absence of major changes).
(14)
Major subdivision approval, conditional approval or disapproval.
NOTE: The following sections of this article describe each of the foregoing procedural steps in detail.
Prior to the preparation and submission of a plat for approval, the subdivider should proceed to gather data concerning the existing conditions of the site and information regarding financing, planning and marketing feasibility. Early contact with the New York State Departments of Health and Environmental Conservation is advised. A preliminary layout in sketch form may be submitted to the Planning Board for advice and assistance.
The subdivider may request an appointment with the Planning Board for the purpose of reviewing the sketch plan. This meeting is intended to assist the subdivider in the planning and preparation of the plat to save the subdivider both time and money in preparing maps and plans.
NOTE: The two foregoing steps do not require formal application, fee or filing with the Planning Board.
The subdivider shall file an application for approval of the preliminary plat on forms available from the Town, accompanied by all the documents specified hereafter, in § 186-26.
A. 
Upon receipt of the preliminary subdivision application and the materials described in § 186-26, the Planning Board shall begin review of these materials to determine whether or not the submission is complete. The Planning Board must be satisfied that the stated requirements for submission have been met and that any additional information that may be required has been received before designating the subject application as complete.
B. 
In the course of this review and designation process, the Planning Board shall assess the proposed subdivision in consideration of the intent of these regulations and criteria contained in Article V. The Planning Board shall, as they deem appropriate, advise the subdivider of any required or advised changes to the layout of the subdivision and/or improvements thereto.
A. 
Within 62 days of after receipt of a complete preliminary plat by the Clerk of the Planning Board, the Planning Board shall schedule and hold a public hearing.
B. 
The hearing shall be advertised in the Town's officially designated newspaper(s) at least seven days before the hearing.
C. 
The Planning Board may provide that the hearing be further advertised in such manner as it deems most appropriate to gain full public consideration of the subdivision proposal, including notification of all property owners within 500 feet of the proposed subdivision.
A. 
Within 62 days from the public hearing, the Planning Board shall approve, with or without modifications, or disapprove the preliminary plat and state the reasons for the disapproval. The time in which the Planning Board must take action on a preliminary plat may be extended by mutual consent of the subdivider and the Planning Board.
B. 
Within five days of the Planning Board's decision, the action shall be noted on at least three copies of the preliminary plat by the Clerk of the Planning Board; one copy will be filed in the office of the Clerk of the Town of Clayton, one copy will be mailed to the subdivider and one copy retained in the records of the Planning Board.
A. 
Where the subject subdivision has been classified as a minor subdivision by the Planning Board, the action taken on the preliminary plat, in the absence of any conditions and/or modifications, shall be the final decision, i.e., the preliminary plat will be given final plat status and approved as such.
B. 
A legal survey of the subdivision, prepared by a licensed land surveyor or equivalent is necessary for final approval of minor subdivisions; the Planning Board may require submission of the survey before issuing its final approval, or conditional approval on the future receipt of the survey.
C. 
Upon approval, the subdivider of a minor subdivision shall record the plat, or section thereof, in the office of the Clerk of Jefferson County within 62 days of the approval date, otherwise the approval will expire; such expiration will require resubmission to the Planning Board before recording in the office of the Clerk of Jefferson County.
For subdivisions classified as major subdivisions by the Planning Board, the subdivider shall file an application for the final plat approval only after preliminary plat approval or approval with modifications. Such application for final plat approval shall be made upon forms provided by the Town for that purpose and must be accompanied by the information described in § 186-27 of these regulations.
A. 
Upon receipt of the final plat application and materials described in § 186-27, the Planning Board shall begin review of these materials to determine whether or not the submission is complete. The Planning Board must be satisfied that the stated requirements for submission (as per § 186-27 herein) have been met and that any additional information that is required has also been received. Upon the successful completion of the submission requirements, the Planning Board will then conduct a review, advising the subdivider of required and recommended changes to the proposed subdivision layout and improvements they deem necessary to address the intent of these regulations and the requirements and criteria contained in Article V. In the event that any aspects of the final plat design or engineering are of a complex or significantly technical character, the Planning Board may elect to obtain expert review of and advice concerning the final plat. This ability is intended to be exercised only at the discretion of the Planning Board and is in no way intended to be mandatory or a condition of the review process.
B. 
When a final plat is submitted which the Planning Board deems to be in substantial agreement with the preliminary plat already approved, the Planning Board shall by resolution conditionally approve with or without modification, disapprove or grant final approval within 62 days from the date the complete final plat was received by the Clerk of the Planning Board.
A. 
In the event that the final plat contains significant alterations to, or departures from, the preliminary plat, as determined by the Planning Board, the Planning Board may hold a public hearing to seek public comment on the alterations or departures. In determining the need for a public hearing on the final plat, the Planning Board shall consider the magnitude of the proposed changes and the potential effect of same on the proposed development.
B. 
The Planning Board shall schedule and hold a public hearing on a complete final plat, which is considered to differ materially from the preliminary plat already approved, within 62 days from the date the complete final plat was received by the Clerk of the Planning Board. The public hearing shall be advertised in the same manner as stated in § 186-17 hereinbefore.
A. 
Within 62 days from the date of the designation of a complete submission or from the date of an optional public hearing, if held, the Planning Board shall by resolution conditionally approve with or without modification, disapprove or grant final approval; reasons for disapproval must be contained in the records of the Planning Board.
B. 
The time in which the Planning Board must take action on such plat may be extended by mutual consent of the Planning Board and the subdivider.
C. 
Within five days of the Planning Board's decision, the action shall be noted on at least three copies of the final plat by the Clerk of the Planning Board; one copy will be filed in the office of the Clerk of the Town of Clayton, one copy will be mailed to the subdivider and one copy retained by the Planning Board.
D. 
Upon approval, the subdivider shall record the final plat, or section thereof, in the office of the Clerk of Jefferson County within 62 days from the date on which the final plat was approved by the Planning Board, otherwise the approval will expire; such expiration shall require resubmission to the Planning Board before recording in the office of the Clerk of Jefferson County.