The issuance of a block party permit shall allow for the closure of one or more Village streets in residential districts for the purpose of hosting a social gathering intended to serve the residents of the street(s). Block parties shall be limited to one day in length, and shall not include the provision of Village services which would otherwise require an event permit.
In order to obtain a block party permit, an application must be submitted to the Village Clerk. Such application must be submitted by three co-applicants residing on the street to be closed, and shall require the following, along with such other information as the Village shall find necessary and proper:
A. 
Co-applicant names, mailing addresses, telephone numbers, and e-mail addresses.
B. 
Date and time of the proposed block party, including times at which set-up prior to and clean-up after the block party will take place. The block party permit co-applicants must indicate whether or not a rain date and time are requested for the event. Rain dates and times shall be granted subject to availability.
C. 
Location of the proposed event, specifying the designated area or portion of Village property to be utilized.
D. 
Description of all items to be placed upon Village property and/or used during the block party, such as platforms, stages, tents, tables, chairs, grandstands, cooking apparatuses, electrical equipment, sounds systems and/or amplification devices. Tents and membrane structures having an area in excess of 200 square feet (19 m2) and canopies in excess of 400 square feet (37 m2) shall not be permitted during block parties.
E. 
A petition containing the approval of at least 75% of the properties with frontage (i.e., a property line) on the street(s) to be closed. At least one owner or tenant from each property must sign the petition.
F. 
Estimated number of block party participants. Special conditions may apply based upon the number of estimated block party participants.
G. 
The required fee and security deposit must be submitted at the time of permit application.
A. 
Applications for block party permits must be submitted at least 35 calendar days prior to the block party, not including the date of submission.
B. 
Applications submitted less than 35 calendar days but not less than 30 calendar days prior to the block party shall be subject to late fees as shall be set from time to time by the Board of Trustees of the Village of Endicott (See Exhibit J).[1] In the case of late submissions, late fees shall be applied to each day which is less than 35 calendar days prior to the block party.
[Amended 8-7-2023 by L.L. No. 9-2023]
[1]
Editor's Note: Said exhibit is on file in the Village offices.
C. 
Applications received less than 30 calendar days prior to the block party shall be rejected.
D. 
The submission requirements and deadlines described herein are based upon the submission of a complete application. Incomplete applications shall be rejected. The resubmission of a permit application shall not allow for the modification or suspension of submission deadlines.
A. 
The fee for a block party permit shall be set from time to time by the Village Board of the Village of Endicott. Such fee shall be paid upon permit application.
B. 
Block party permit applicants shall not be charged additional fees for rain dates, if requested.
C. 
Block party permit applicants requesting a refund of block party permit fees due to cancellation of the block party or withdrawal of the block party permit application must submit such request, in writing, at least 10 business days prior to the scheduled event. Fees may be nonrefundable if the Village incurred any expenses due to preparation for the block party.
D. 
The block party security deposit shall be established from time to time by the Village Board of the Village of Endicott. The security deposit shall be paid upon permit application. Such funds shall be returned to the block party permit co-applicants within 30 days of the block party, unless the Village is required to provide services for the cleaning, maintenance, and/or repair of the block party area.
All block party permits issued pursuant to this section shall be subject to the following terms and conditions:
A. 
The block party permit co-applicants are responsible for inspecting the public property which they intend to utilize in order to determine whether or not the public property is suitable for the proposed block party, and to ensure that there are no defects or dangerous conditions. If, subsequent to submitting the block party permit application, a new defect or dangerous condition appears, the block party permit co-applicants must advise the Village of Endicott, in writing, at least five business days prior to the block party. The Village may, in its discretion, correct the defect or dangerous condition or may advise the co-applicants to cancel or adjourn the proposed block party. If the block party permit co-applicants provide less than five business days prior notice or elects to proceed with the proposed block party before the defect or dangerous condition is remedied, the block party permit co-applicants and block party participants waive any right of action against the Village of Endicott.
B. 
The block party permit co-applicants shall maintain responsibility for the Village property permitted for block party use, and shall be responsible for the cleaning, maintenance and/or repair of said block party area.
(1) 
Maintenance shall include cleaning the Village property which is permitted for block party use of all rubbish and debris, leaving the site in a clean condition. Such maintenance shall be subject to the satisfaction of the Village of Endicott. Maintenance shall also include the repair of any Village property which may have been damaged during the course of the block party.
(2) 
Should the co-applicants fail to clean, maintain, and/or repair the block party area to the satisfaction of the Village, the Village shall provide such services, and shall deduct the cost of such services from the security deposit. If the security deposit is exhausted due to expenses incurred by the Village for such services, the co-applicants shall remain liable and shall reimburse the Village for any and all damages or injury to any Village property that may arise due to the block party.
C. 
The block party permit co-applicants must notify all residents and businesses along the street(s) to be closed of such closure prior to the block party. Failure to notify residents and businesses of such closure may result in the denial of future block party permit applications.
D. 
The block party permit co-applicants shall comply with all regulations set forth by the Police Department, Fire Bureau, or other public safety personnel, and shall be responsible for ensuring that participants of the block party adhere to all noise and public conduct regulations outlined in the Code of the Village of Endicott.
E. 
Block party permits are nontransferrable.
F. 
The block party permit co-applicants must be on site during the course of the event, and must be available by telephone in case of emergencies.
G. 
The block party permit co-applicants shall provide garbage and recycling receptacles for Block Parties occurring on Village property in order to prevent the accumulation of trash and recyclable materials.
H. 
Pursuant to Broome County Charter and Code Chapter 168, Article IX, an automated external defibrillator (AED) and a person who is trained in cardiopulmonary resuscitation (CPR) must be available at any event during which 500 or more individuals will be in attendance at any given time.
I. 
The issuance of a block party permit shall indicate compliance with all regulations.
J. 
Applicants who request closure of any Village street must place a legal notice in the Press & Sun-Bulletin at least two days and not more than five days prior to the first day of the event. The legal notice must state the name of the event, the street(s) to be closed, the time(s) and date(s) of closure. Recurring events may place one legal notice with all approved dates and times. This section shall not apply to an event on a Saturday, Sunday, or a national holiday.
K. 
Any notice can be e-mailed to the block party permit co-applicants.
A. 
The Village Manager reserves the right to reject block party permit applications which are incomplete and/or unaccompanied by the required documentation. The rejection of a permit application does not preclude the block party permit co-applicants from resubmitting the block party permit application in the future, when such application is complete. The resubmission of a block party permit application shall not exempt the block party permit co-applicants from the submission deadlines.
[Amended 8-7-2023 by L.L. No. 9-2023]
B. 
Modifications. The Village Manager reserves the right to modify a block party permit and/or its requirements should it become necessary or proper to do so in the interest of public health and/or safety, to preserve the quality of life of other Village of Endicott residents, or if the proposed block party conflicts with a previously scheduled or annual event.
[Amended 8-7-2023 by L.L. No. 9-2023]
C. 
Denials. A block party permit application may be denied if the Village Manager determines that the issuance of a permit would cause public health and/or safety concerns, if the proposed block party conflicts with a previously scheduled event, or if the block party permit co-applicants fail to comply with the regulations described herein.
[Amended 8-7-2023 by L.L. No. 9-2023]
D. 
Revocations. The Village Manager may revoke a block party permit for any violation of this article, the Code of the Village of Endicott and/or other regulatory guidelines as established by Broome County or New York State.
[Amended 8-7-2023 by L.L. No. 9-2023]
E. 
Should the block party permit co-applicant or block party participants fail to comply with the provisions of any regulations described herein, the block party permit co-applicants may be ineligible to receive future block party permits, and/or a prohibition on the block party itself may be established. The Village reserves the right to conduct inspections during the course of the block party in order to ensure that all regulations as described herein are being met by the block party permit co-applicants.
[Amended 8-7-2023 by L.L. No. 9-2023]
Should a permit be rejected, denied, modified, or revoked for any reason, the block party permit co-applicants shall have the ability to appeal the decision by submitting such appeal, in writing, to the Board of Trustees of the Village of Endicott within five days from receipt of the rejection, denial, modification, or revocation. The appeal shall not stay the rejection, denial, modification, or revocation.
Any person found guilty of violating any provision of this chapter shall be guilty of a violation and liable for a fine of not less than $100, but not exceeding $500.