[Ord. No. 17-12, 9-19-2017]
There is established a free Public Library and Library Board
of Trustees ("Library Board"). The Public Library shall be free to
the use of the residents of the City of Tipton, subject to reasonable
rules and regulations as the Library Board may adopt in order to render
the use of the library to the greatest benefit to the greatest number.
The Library Board may exclude the use of the library to any and all
persons who willfully violate such rules. The Library Board may extend
the use of the library to persons residing outside the City of Tipton,
upon terms and conditions as the Library Board, from time to time,
may prescribe.
[Ord. No. 17-12, 9-19-2017]
A. The Library Board shall consist of nine (9) trustees, chosen from
the citizens at-large, appointed by the Mayor with the consent of
the Board of Aldermen. The initial trustees shall hold office, three
(3) for one (1) year, three (3) for two (2) years, and three (3) for
three (3) years from the first of July following their appointment.
Thereafter, the Mayor with the consent of the Board of Aldermen shall
appoint three (3) trustees annually who shall hold office for three
(3) years beginning on the first of July.
B. No member of the Library Board shall serve for more than three (3)
successive full terms and shall not be eligible for further appointment
to the Library Board until two (2) years after the expiration of the
third term.
C. Any vacancy occurring by death, resignation, or removal shall be
filled for the unexpired term by appointment of the Mayor with the
consent of the Board of Aldermen. The Mayor, by and with the consent
of the Board of Aldermen, may remove any trustee for misconduct or
neglect of duty.
D. No member or employee of City Government shall be a trustee of the
Library Board. No trustee of the Library Board shall receive compensation
as such, and no person shall be employed by the Board who is related
either by blood or by marriage to any trustee of the Board.
[Ord. No. 17-12, 9-19-2017]
A. The Library Board shall have power to elect its own president and
other officers, and to pass bylaws and rules governing the conduct
of the Public Library, which library shall be open to the use of the
citizens of the City.
B. The Library Board, as a body corporate, may sue and be sued, complain
and defend, and make and use a common seal, purchase or lease grounds,
purchase, lease, occupy or erect an appropriate building or buildings
for the use of the public library and branches thereof, sell and convey
real estate and personal property for an on behalf of the public library
and branches thereof, issue bonds, secured by a deed of trust on any
land which they own, for the purpose of the purchase of ground and
for the erection of public buildings and for the improvements of existing
buildings, receive gifts of real and personal property for the use
and benefit of the public library and branch libraries thereof, the
same when accepted to be held and controlled by the Board of Trustees,
according to the terms of the deed, gift, devise or bequest of such
property.
C. The Library Board may extend the privileges and use of the library
to non-residents through agreements with other existing libraries
allowing for exchanges of services, upon such terms and conditions
as the boards of the libraries, from time to time, may prescribe.
[Ord. No. 17-12, 9-19-2017]
The Library Board shall have full, complete and exclusive charge
and control of the Public Library, including the building, grounds,
furniture, equipment, books and all other property of the library
that it may now have or hereafter acquire. It shall act as trustee
for all trust funds heretofore or hereafter bequeathed or given to
the library, and shall have the exclusive power of disposing of the
income from such funds. They shall expend for the purposes of the
library the proceeds of the library tax annually levied and collected
by the City, and of such appropriations as may be made in the annual
budget by the Board of Aldermen for library purposes, and of any State
aid money coming to the library, as well as money taken in by the
library in the course of its operations. No member of the Board shall
receive any compensation for his/her services.
[Ord. No. 17-12, 9-19-2017]
A. The Library Board shall appoint a properly qualified librarian who
shall be the chief executive and administrative officer for the library.
B. The Treasurer, the librarian and such other employees as the Library
Board shall designate, shall before entering upon the discharge of
their duties as such, enter into bond or bonds with a corporate surety,
to be approved by the Library Board, in such amount as may be fixed
by the Library Board, conditioned that they will render a faithful
and just account of all money that comes into their hands and otherwise
perform the duties of their office according to law. The Library Board
shall pay the premium for the bond or bonds from its operating fund.
A copy of such bond or bonds shall be filed with the Treasurer of
the Library Board. In case of a breach of the conditions of the bond
or bonds or any taxpayer of the library district may cause suit to
be brought thereon.
C. The librarian, for and on behalf of the Library Board, shall keep
or cause to be kept financial records and accounts according to generally
accepted accounting standards and shall furnish to the Library Board,
or any member thereof, the financial records and accounts, or summaries
thereof, that the Library Board or any trustee may request.
[Ord. No. 17-12, 9-19-2017]
The librarian shall make, within eight (8) weeks after the end
of the library's fiscal year, an annual report to the Library
Board stating the condition of the library and its services on the
last day of the fiscal year, the various sums of money received from
the Library Fund and from other sources, and how the money has been
expended and for what purposes, and such other statistics, information
and suggestions as may be of general interest. This report shall be
transmitted by the Library Board to the Mayor and Board of Aldermen
and a copy shall be transmitted at the same time to the Missouri State
Library.
[Ord. No. 17-12, 9-19-2017]
A. The Library Board shall have the exclusive control of the expenditure
of all money collected to the credit of the Library Fund and the construction
of any library building and of the supervision, care and custody of
the grounds, rooms or buildings constructed, leased or set apart for
that purpose. All money received for the library shall be deposited
in the City Treasury to the credit of the City Library Fund and shall
be kept separate and apart from other money of the City. At least
once in every month the City Clerk shall pay over to the Treasurer
of the Library Board all monies received and collected for the Library
Fund, including interest on such monies, and take duplicate receipts
from the Treasurer, one (1) of which the Clerk shall file with the
Secretary of the Library Board and the other of which the Clerk shall
file in the Clerk's settlement with the City Governing Body.
B. The Treasurer of the Library Board shall receive and be the custodian
of all money belonging to the Board from whatever source derived.
All funds in the Library Board derived from local taxation for the
Library Fund and received from the proper City Finance Officer shall
be kept in the City Library Fund. All funds of the Library Board derived
from local taxation (if any) for the library Building Maintenance
and Refurnishing Fund and received from the proper City Finance Officer
shall be kept in the library Building Maintenance and Refurnishing
Fund. All funds of the Library Board derived from State aid or Federal
grants (if any), other than land, building and furnishing grants,
shall be kept in the library operating fund. The Board may establish
any other funds that it deems necessary. The Treasurer shall also
be the custodian of all bonds or other securities belonging to the
Library Board.
C. Upon receipt of a special gift, the Library Board shall be empowered
to establish a special fund using such name for the funds as may be
stipulated by the donor. Checks drawn on these funds shall be signed
by the President, Treasurer and librarian.
[Ord. No. 17-12, 9-19-2017]
A. Library Board monies shall be disbursed by the Treasurer by checks
drawn on the Library Fund signed by the President, Treasurer and librarian.
The Board shall prepare a budget for each fiscal year at least sixty
(60) days prior to the beginning of the fiscal year, and all expenditures
shall conform to such a budget. The budget shall be approved by the
Board and submitted to the City Clerk for review by the Board of Aldermen.
The Library Board, by resolution, may direct that the signature of
the President or Treasurer be a facsimile signature in the manner
provided by Sections 105.272 to 105.278, RSMo.
B. No authorization or certification shall be made, and no instrument
of payment shall be issued for the payment of any Library Board indebtedness
unless there is sufficient money in the Treasury and the proper fund
for the payment of the indebtedness and unless the authorization,
certification and instrument are in the proper form.
C. At each regularly scheduled meeting of the Board, the Treasurer shall
submit to the Board, with a copy to the City Clerk, an accounting
reflecting receipt and disbursement of funds belonging to the Library
Board. Such accounting shall be prepared in accordance with budgeted
line items.