No article or service shall be contracted for or purchased by
any department, board, agency or office of the City of Northfield
except in accordance with the procedures set forth herein. The City
of Northfield will not be bound by any purchase or contract made contrary
to this policy, and any employee or representative of the City of
Northfield who violates the policy may face disciplinary action, as
well as personal liability for any costs or obligations improperly
incurred.
Emergency purchases shall only be authorized when a situation
requires the immediate purchase or delivery of goods or services to
meet an actual danger to the public's health, safety or welfare.
The department head seeking the purchase shall contact the Chief Financial
Officer to receive approval for the expenditures and certification
of availability of funds. On the next working day following the emergency,
the department head shall submit a written report to the Chief Financial
Officer describing the emergency and the steps taken to resolve the
matter. The Chief Financial Officer will then prepare the purchase
order and obtain all required approvals.
A detailed listing of all bills ready for payment shall be prepared
by the Chief Financial Officer, or designee, for City Council's
approval at its regularly scheduled Council meeting. The approved
bill list shall be included in the official minutes of the meeting.
The bill list shall be recorded in a manner approved by the Director
of Local Government Services and kept available for public inspection.
All municipal checks will be signed with two out of three signatures.
These signatures will be of City officials that will be authorized
by resolution at the annual reorganization meeting of City Council.
This chapter shall take effect according to law after final
passage and publication.