[Ord. No. 2866, 2-14-2007; Ord. No. 2867, 2-19-2007]
There is hereby created and established the office of City Administrator
for the City of Malden.
[Ord. No. 2866, 2-14-2007; Ord. No. 2867, 2-19-2007]
A committee, consisting of four (4) members of Board of Public
Works and the eight (8) members of the City Council, shall receive
and review all applications for the position of City Administrator,
and thereafter to make recommendations to the Mayor. The Mayor shall
appoint a qualified person for the Office of City Administrator for
the City of Malden, and such appointment shall be approved and confirmed
by a majority of the elected members of the City Council [meaning
approval by five (5) of the eight (8) City Council members].
[Ord. No. 2866, 2-14-2007; Ord. No. 2867, 2-19-2007]
The person appointed to the office of City Administrator shall
have considerable knowledge and experience of policies and practices
of public administration, working knowledge of municipal finance,
human resources, public works, public safety, economic development
and community development. A degree in these or related fields from
an accredited college is preferable.
[Ord. No. 2866, 2-14-2007; Ord. No. 2867, 2-19-2007]
The City Administrator, before entering upon the duties of his/her
office, shall file with the City a bond in the amount of fifty thousand
dollars ($50,000.00); such bond shall be approved by the City Council
and such bond shall insure the City of Malden for the faithful and
honest performance of the duties of the City of Malden and for rendering
a full and proper and honest performance of the duties of the City
of Malden for funds and property which shall come into the possession
or control of the City Administrator. The cost of such bond shall
be paid by the City of Malden, however, should the City Administrator
be covered by a blanket bond to the same extent, such individual bond
shall not be required.
[Ord. No. 2866, 2-14-2007; Ord. No. 2867, 2-19-2007]
The City Administrator shall receive such compensation as may
be determined from time to time by the City Council and such compensation
shall be paid semi-monthly.
[Ord. No. 2866, 2-14-2007; Ord. No. 2867, 2-19-2007]
The City Administrator shall serve at the pleasure of the appointing
authority. The Mayor, with the consent of a majority of the City Council,
may remove the City Administrator from office at will, and such City
Administrator may also be removed by a two-thirds (2/3) vote of the
members elected to the City Council independently of the Mayor's approval
or disapproval. If requested, the Mayor and City Council shall grant
the City Administrator a public hearing within thirty (30) days following
notice of such removal. During the interim, the Mayor, with the approval
of a majority of the City Council, or by a two-thirds (2/3) vote of
the members elected to the City Council without the Mayor's approval,
may suspend the City Administrator from duty, but shall continue his/her
salary for two (2) calendar months following the final removal date,
provided, however, that if the City Administrator shall be removed
for acts of dishonesty or acts of moral turpitude, such salary shall
not be continued.
[Ord. No. 2866, 2-14-2007; Ord. No. 2867, 2-19-2007]
A. Administrative Office. The City Administrator shall be the chief
administrative assistant to the Mayor and as such shall be the administrative
officer of the City Government. Except as otherwise specified by ordinance
or by the law of the State of Missouri, the City Administrator shall
coordinate and generally supervise the operation of all departments
of the City of Malden. The City Administrator shall also serve as
the Chief Superintendent of the Board of Public Works and, as such,
fifty percent (50%) of the City Administrator's wages shall be derived
from the Board of Public Works funds.
B. Purchasing. The City Administrator shall be the purchasing agent
for the City of Malden and all purchases shall be made under his/her
direction and supervision, and all such purchases shall be made in
accordance with purchasing rules and procedures approved by the City
Council.
C. Financial And Annual Reports. The City Administrator shall make monthly
reports to the Mayor and City Council relative to the financial condition
of the City. The City Administrator shall prepare and present to the
Mayor and City Council an annual report of the City's affairs, including
in such report a summary of reports of department heads and such other
reports as the Mayor and City Council may require.
D. Personnel System. The City Administrator shall act as the personnel
officer of the City and shall recommend an appropriate position classification
system and pay plan to the Mayor and City Council. The City Administrator,
after consultation with department heads, shall approve advancements
and appropriate pay increase within the approved pay plans and position
classification system. The City Administrator shall make recommendations
of appointment and removal of department heads.
E. Economic Development. The City Administrator shall establish a written
plan and strategy for the economic development of new business and
commercial opportunities and the expansion and growth of existing
business, commercial and industrial entities within the City of Malden.
This shall include pursuing all State and Federal Governmental grants
and assistance as well as private funding and partnerships to develop
and expand business and employment opportunity within the City of
Malden.
F. Policy Formation. The City Administrator shall recommend to the Mayor
and City Council adoption of such measures as he may deem necessary
or expedient for the health, safety, or welfare of the City or for
the improvement of administrative services for the City.
G. City Council Agenda. The City Administrator shall submit to the Mayor,
for changes or additions and the Mayor's approval, a proposed agenda
for each Council meeting at least forty-eight (48) hours before the
time of the regular Council meeting.
H. Boards And Committees. The City Administrator shall work with all
City boards and committees to help coordinate the work of each.
I. Attend City Council Meetings. The City Administrator shall attend
all meetings of the City Council.
J. Bid Specifications. The City Administrator shall supervise the preparation
of all bid specifications for services and equipment, and receive
sealed bids for presentation to the City Council.
K. State And Federal Aid Programs. The City Administrator shall coordinate
Federal and State programs that may have application to the City of
Malden.
L. Recordkeeping. The City Administrator shall keep full and accurate
records of all actions taken by him/her in the course of his/her duties,
and shall safely and properly keep all records and papers belonging
to the City of Malden and entrusted to his/her care; all records shall
be and remain the property of the City of Malden and be open to inspection
by the Mayor and City Council at all times.
M. Coordination During Emergency. The City Administrator shall have
the power to coordinate the work of all departments in the City during
times of emergency as declared by the Mayor or Council and shall have
the authority to assign the employees of the City to any department
where they are needed for the most effective discharge of the functions
of municipal governmental operations.
N. Attendance At Park And Airport Board Meetings. While the Park and
Airport Boards are created and exist under separate Missouri statutes
and thus in most instances operate separately from the City Council,
the City Administrator shall regularly attend the monthly meetings
of such Boards to stay advised of the Boards' activities and to offer
suggestions as to how to coordinate the actions between the Boards
and the City Council.
O. Miscellaneous. In addition to the foregoing duties, the City Administrator
shall perform any and all other duties or functions prescribed by
the Mayor and City Council.
P. Mayor And Council Retain Control. While this Article does grant certain
authority to the City Administrator, the ultimate control and the
authority to make all final decisions shall remain with the Mayor
and City Council. At no time shall the duties or powers of the City
Administrator supersede or take precedence over the action and authority
of the Mayor and City Council.
[Ord. No. 2866, 2-14-2007; Ord. No. 2867, 2-19-2007]
In order for there to be an efficient and orderly flow of governmental
authority and decision making as well as a chain of command for the
conduction of City business, the individual members of the City Council
shall refrain from directly interfering with the conduct of any department
or duties of employees subordinate to the City Administrator, except
at the express direction of the City Council acting as a whole, or
by direct approval of the City Administrator.
[Ord. No. 2866, 2-14-2007; Ord. No. 2867, 2-19-2007]
The provisions of this Article are declared to be severable
and if any section, sentence, clause, or phase of this Article shall
for any reason be held invalid or unconstitutional, such decision
shall not affect the validity of the remaining sections, sentences,
clauses and phases of these Articles but they shall remain in effect,
it being the legislative intent of the City Council that this Article
shall stand notwithstanding the invalidity of any part.