[1974 Code § 2-106; New; Ord. #07-05]
a. The budget shall be prepared under the direction of the Mayor.
b. The Mayor shall require all Department Heads to submit requests for
appropriations for the ensuing budget year and to appear before the
Mayor or the Business Administrator at public hearings, which shall
be held during that month on the various requests.
c. The Mayor, with the assistance of the Business Administrator, shall
analyze appropriation requests and capital programs and may confer
informally with Council with respect thereto.
d. The Business Administrator with the assistance of the Comptroller
shall prepare all estimates of nonproperty tax revenues anticipated
for the support of each annual budget.
e. The budget document shall be prepared in such form as is required
by law for municipal budgets and in accordance with the Charter. There
shall be appended to the budget a detailed analysis of all items of
expenditure and revenue. Such analysis shall include a comparison
of the total number of positions of each class and grade to be authorized
by the budget with the actual number thereof employed at the beginning
and ending of the preceding budget period.
f. In accordance with State statute, the Mayor shall transmit to Council
his budget document, which shall include his proposed current budget
in the form prescribed by the Local Budget Law, a capital budget and
such comment or statement as he may deem desirable.
[1974 Code § 2-107; Ord. #07-05]
a. The Department of Administration and Finance shall supervise the
administration of each annual budget. In consultation with Department
Heads, the Business Administrator shall establish allotments of appropriations
as he may deem desirable. Each Department shall plan and administer
its expenditure program within the limits of such allotments.
b. If at any time during the budget year the Business Administrator
shall ascertain that the municipal government is faced with the probability
of incurring a cash deficit for the current year, he shall reconsider
the work programs and allotments of the several Departments. Upon
such reconsideration, and with the approval of the Mayor, he may revise
budget allotments so as to forestall, so far as possible, the making
of commitments and expenditures in excess of the revenues to be realized
during the fiscal year. He shall file with the Chief Financial Officer
or Municipal Comptroller a copy of such revised allotments, and the
Chief Financial Officer or Municipal Comptroller shall control all
expenditures within the limits thereof.
[1974 Code § 2-108; Ord. #07-05]
a. Pursuant to N.J.S.A. 40A:11-2 et seq., all purchase contracts shall
be let in accordance with the limits set by the Director of the Division
of Local Government Services. The Council may, upon recommendation
of the Business Administrator, let the contract in the manner prescribed
by law.
b. The Mayor shall execute and sign contracts let and authorize pursuant
to the Charter and ordinances.
[1974 Code § 2-109]
All purchases of any work supplies, materials, equipment or
contractual services for the Township's account shall be made by the
Division of Administration, pursuant to a written requisition from
the head of the Department whose appropriation will be charged, and
the certification of the Comptroller that a sufficient unencumbered
balance appropriation is available to pay therefor.
[1974 Code § 2-110; Ord. #07-05]
a. The Business Administrator or designee shall establish and approve
uniform standards for requisitions and purchases.
b. The Division of Administration shall control the delivery of all
supplies, materials, equipment and other items purchased, and shall
make or cause to be made, proper test checks and inspections thereof.
The Division shall ascertain whether the supplies, materials, equipment
and other items purchased comply with the specifications, and shall
cause laboratory or other tests to be made whenever, in the opinion
of the Division head, it is necessary to determine whether the materials
or supplies furnished are of the quality and standard required.
[1974 Code § 2-111; Ord. #07-05]
a. Each Department shall follow such procedures and use such forms for
purchasing as the Business Administrator shall prescribe. Upon request
of the Business Administrator, each Department Head shall submit a
complete statement of the materials, supplies and equipment and work
and labor under contract, which will be required by the Department
during the ensuing year, half-year or quarter-year as the Administrator
may determine, according to the best estimate of the Department Head.
Such statement shall be in such form and detail as the Administrator
may require.
b. Each Department Head shall designate in writing a purchase certifying
officer and one (1) or more receiving clerks.
c. Purchases below the limits set by the Director of the Division of
Local Government Services pursuant to N.J.S.A. 40A:11-2 et seq. do
not require quotes. Where purchases are made pursuant to N.J.S.A.
40A:11-2 et seq. without competitive bidding, the Division of Administration
shall obtain, whenever possible, at three (3) price quotations for
the item or items to be purchased. Such quotations shall be furnished
in writing by the vendors. The Division shall record and retain such
quotations for at least two (2) years from the time they are furnished.
Wherever circumstances permit, the purchase shall be made from the
lowest of such quotations received from a responsible bidder.
d. The Business Administrator shall establish a procedure for the purchase
of any item or items required for the immediate protection of the
public health, safety, morals or welfare of the Township which will
permit such emergency purchases to be made for specific purposes in
a manner other than that prescribed by this article.
e. Except as the Business Administrator or such other officer as he
may designate may authorize in case of emergency, no purchase shall
be made and no bill, claim or voucher shall be approved unless the
procedures prescribed by or pursuant to the Charter and this Code
have been followed.
[Ord. #12-29 § 1.1]
It is the policy and practice of the Township of Woodbridge
to:
a. Institute practices that reduce waste by increasing product efficiency
and effectiveness, and
b. Purchase products that minimize environmental impacts, toxins, pollution,
and hazards to worker and community safety to the greatest extent
practicable, and
c. Purchase products that include recycled content, are durable and
long-lasting, conserve energy and water, use agricultural fibers and
residues, reduce greenhouse gas emissions, use unbleached or chlorine-free
manufacturing processes, are lead-free and mercury-free, and use wood
from sustainably harvested forests (FSC) when and where possible.
[Ord. #12-29 § 1.2]
The goal of this policy is to encourage and increase the use
of environmentally preferable products and services in the Township
of Woodbridge. By including environmental considerations in purchasing
decisions, the Township of Woodbridge can promote practices that improve
public and worker health, conserve natural resources, and reward environmentally
conscious manufacturers, while remaining fiscally responsible.
The policy objectives are to:
a. Conserve natural resources;
b. Minimize environmental impacts such as pollution and use of water
and energy;
c. Eliminate or reduce toxins that create hazards to workers and our
community;
d. Support strong recycling markets;
e. Reduce materials that are routinely land filled or disposed of;
f. Increase the use and availability of environmentally preferable products
that protect the environment;
g. Identify environmentally preferable products and associated distribution
systems;
h. Reward manufacturers and vendors with contracts that reduce environmental
impacts in their production and distribution systems or services;
i. Collect and maintain up-to-date information regarding manufacturers,
vendors and other sources for locating/ordering environmentally preferable
products;
j. Create a model for successfully purchasing environmentally preferable
products that encourages other purchasers in our community to adopt
similar goals.
[Ord. #12-29 § 1.3]
The Township of Woodbridge Purchasing Department and members
of the Green Team, which shall be composed of representatives from
various Township departments/divisions, commissions/committees and
volunteer organizations shall research, evaluate, and implement the
environmental purchasing objectives. The Green Team Committee shall
focus its research, evaluation and the implementation of the Green
Policy in the following areas:
a. Recycled content products (e.g. paper products, playground/recreation
equipment, toner/printer cartridges, motor oils and lubricants, furniture,
carpets and flooring materials, matting, plastic/composite lumber/building
materials, trash bags, parking stops, ceiling tiles, etc.)
b. Less harmful and non-toxic materials and processes (e.g. janitorial/cleaning
products, pest management chemicals, phosphates, paint, solvents,
fuels and lubricants; etc.)
c. Energy and water efficient products and processes (e.g. solar applications,
energy efficient lighting, ENERGY STAR® appliances, water saving devices, vehicles and motorized equipment,
etc.)
d. Natural resource and landscaping management (e.g. integrated pest
and vegetation management, drought tolerant/ indigenous plants and
shrubs, recycled mulches and natural composts, etc.)
e. Renewable products (e.g. FSC certified forests products, renewable
energy resources, etc.)
f. Disposal and pollution reduction (e.g. integrated waste management,
duplex copies, retread tires, reusable holiday trees, recycling programs
for used ceiling tiles and flooring materials, etc.)
g. Packaging (e.g. bulk packaging, reusable boxes, recycled packing
materials, shipping pallets, etc.)
h. Green Building Program (e.g. using recycled products in construction
and renovation, disposal of building materials in an environmentally
sensitive manner, designing and renovating for energy and resource
conservation.)
The Committee is aware that the evaluation and implementation
phases of the project will require changes in awareness, behaviors,
practices and operating procedures. To the extent possible, it is
the Committee's intention to have a participative process as it researches,
evaluates and implements the policy recommendations. It is also the
Committee's intention to meet annually after implementation to monitor
and evaluate the progress by Township of Woodbridge in this area.
[Ord. #12-29 § 1.5]
The health and safety of workers and citizens is of the utmost
importance and takes precedence over all other policies and practices.
To the extent practicable, the Township of Woodbridge has made
significant investments in developing a successful recycling system
and recognizes that recycled content products are essential to the
continuing viability of that recycling system and for the foundation
of an environmentally sound production system. Therefore, to the greatest
extent practicable, recycled content shall be included in products
that also meet other specifications, such as chlorine free or bio-based
products.
Nothing contained in this policy shall be construed as requiring
a department, purchaser or contractor to procure products that do
not perform adequately for their intended use, exclude adequate competition,
or are not available at a reasonable price in a reasonable period
of time.
Nothing contained in this policy shall be construed as requiring
the Township of Woodbridge Purchasing Department, purchaser or contractor
to take any action that conflicts with local, State or Federal requirements.
[Ord. #12-29 § 1.6]
The Business Administrator, Purchasing Manager/Agent, Director
of Finance, Director of Public Works and other responsible directors/managers
shall implement this policy in coordination with other appropriate
Township of Woodbridge personnel.
As applicable, successful bidders shall certify in writing that
the environmental attributes claimed in competitive bids are accurate.
In compliance with New Jersey State Law, vendors shall be required
to specify the minimum or actual percentage of recovered and postconsumer
material in their products, even when such percentages are zero.
Upon request, buyers making the selection from competitive bids
shall be able to provide justification for product choices that do
not meet the environmentally preferable purchasing criteria in this
policy.
Vendors, contractors and grantees shall be encouraged to comply
with applicable sections of this policy for products and services
provided to the Township of Woodbridge, where practicable.
[Ord. #12-29 § 1.7]
The Business Administrator, Purchasing Manager/Agent, Director
of Finance, the "Green Team" Committee and other positions responsible
for implementing this policy, shall periodically meet and evaluate
the success of this policy's implementation.
[Ord. #12-29 § 1.8]
BIO-BASED PRODUCTS
Shall mean commercial or industrial products (other than
food or feed) that utilize agricultural crops or residues but does
not include products made from forestry materials.
BIODEGRADABLE PLASTIC
Shall mean the degradation of the plastic must occur as a
result of the action of naturally occurring microorganisms.
BIODEGRADABLE PRODUCTS INSTITUTE (BPI)
Shall mean a multi-stakeholder association of key individuals
and groups from government, industry and academia, which promotes
the use and recycling of biodegradable polymeric materials (via composting).
BPI does not create standards but certifies products that demonstrate
they meet the requirements in ASTM D6400 or D6868, based on testing
in an approved laboratory.
BUYER
Shall mean anyone authorized to purchase or contract for
purchases on behalf of the Township of Woodbridge or its subdivisions.
THE CARPET AND RUG INSTITUTE (CRI)
Shall mean the national trade association representing the
carpet and rug industry. CRI has developed and administered the "Green
Label" indoor air quality testing and labeling program for carpet,
adhesives, cushion materials and vacuum cleaners.
CHLORINE FREE
Shall mean products processed without chlorine or chlorine
derivatives.
COMPOSTABLE PLASTIC
Shall mean plastic that is biodegradable during composting
to yield carbon dioxide, water and inorganic compounds and biomass,
at a rate consistent with other known compostable materials and leaves
no visually distinguishable or toxic residues.
CONTRACTOR
Shall mean any person, group of persons, business, consultant,
designing architect, association, partnership, corporation, supplier,
vendor or other entity that has a contract with the Township of Woodbridge
or serves in a subcontracting capacity with the Township of Woodbridge
or with an entity having a contract with Township of Woodbridge for
the provision of any goods or services.
DEGRADABLE PLASTIC
Shall mean plastic that undergoes significant changes in
its chemical structure under specific environmental conditions.
DIOXINS AND FURANS
Shall mean a group of chemical compounds that are classified
as persistent, bioaccumulative, and toxic by the U.S. Environmental
Protection Agency (EPA).
ENERGY EFFICIENT PRODUCT
Shall mean a product that is in the upper twenty-five (25%)
percent of energy efficiency for all similar products, or that is
at least ten (10%) percent more efficient than the minimum level that
meets Federal standards and guidelines.
ENERGY STAR®
Shall mean the U.S. EPA's energy efficiency product labeling
program.
FEDERAL ENERGY MANAGEMENT PROGRAM
Shall mean a program of the Department of Energy that issues
a series of Product Energy Efficiency Recommendations that identify
recommended efficiency levels for energy-using products.
FOREST STEWARDSHIP COUNCIL (FSC)
Shall mean a global organization that certifies responsible,
on-the-ground forest management according to rigorous standards developed
by a broad variety of stakeholder groups.
GREEN BUILDING PRACTICES
Shall mean a whole-system approach to the design, construction,
and operation of buildings and structures that helps mitigate the
environmental, economic, and social impacts of construction, demolition,
and renovation. Green Building Practices such as those described in
the LEED IM Rating System, recognize the relationship between natural
and built environments and seeks to minimize the use of energy, water,
and other natural resources and provide a healthy productive environment.
GREEN SEAL
Shall mean an independent, nonprofit environmental labeling
organization. Green Seal standards for products and services meet
the U.S. EPA's criteria for third-party certifiers. The Green Seal
is a registered certification mark that may appear only on certified
products.
INTEGRATED PEST MANAGEMENT (IPM)
Shall mean an ecosystem-based strategy that focuses on long-term
prevention of pests or their damage through a combination of techniques
such as biological control, habitat manipulation, modification of
cultural practices, and use of resistant varieties. Pesticides are
used only after monitoring indicates they are needed according to
established guidelines, and treatments are made with the goal of removing
only the target organism. Pest control materials are selected and
applied in a manner that minimizes risks to human health, beneficial
and non-target organisms, and the environment.
LEED IM RATING SYSTEM
Shall mean the most recent version of the Leadership in Energy
and Environmental Design (LEEDTM) Commercial
Green Building Rating System, or other related LEED IM Rating System,
approved by the U.S. Green Building Council and designed for rating
new and existing commercial, institutional, and high-rise residential
buildings.
ORGANIC PEST MANAGEMENT
Prohibits the use and application of toxic chemical pesticides
and strives to prevent pest problems through the application of natural,
organic horticultural and maintenance practices. All pest control
products shall be in keeping with, but not limited to, those products
on the approved list of New Jersey Certified Organic Foods (NJOF).
POSTCONSUMER MATERIAL
Shall mean a finished material which would normally be disposed
of as a solid waste, having reached its intended end-use and completed
its life cycle as a consumer item, and does not include manufacturing
or converting wastes.
PRACTICAL and PRACTICABLE
Shall mean whenever possible and compatible with local, State
and Federal law, without reducing safety, quality, or effectiveness
and where the product or service is available at a reasonable cost
in a reasonable period of time.
PRECONSUMER MATERIAL
Shall mean material or by-products generated after manufacture
of a product is completed but before the product reaches the end-use
consumer. Preconsumer material does not include mill and manufacturing
trim, scrap or broke which is generated at a manufacturing site and
commonly reused on-site in the same or another manufacturing process.
RECOVERED MATERIAL
Shall mean fragments of products or finished products of
a manufacturing process, which has converted a resource into a commodity
of real economic value, and includes preconsumer and postconsumer
material but does not include excess resources of the manufacturing
process.
RECYCLED CONTENT
Shall mean the percentage of recovered material, including
preconsumer and postconsumer materials, in a product.
RECYCLED CONTENT STANDARD
Shall mean the minimum level of recovered material and/or
postconsumer material necessary for products to qualify as "recycled
products."
RECYCLED PRODUCT
Shall mean a product that meets Township of Woodbridge recycled
content policy objectives for postconsumer and recovered material.
REMANUFACTURED PRODUCT
Shall mean any product diverted from the supply of discarded
materials by refurbishing and marketing said product without substantial
change to its original form.
REUSED PRODUCT
Shall mean any product designed to be used many times for
the same or other purposes without additional processing except for
specific requirements such as cleaning, painting or minor repairs.
SOURCE REDUCTION
Refers to products that result in a net reduction in the
generation of waste compared to their previous or alternate version
and includes durable, reusable and remanufactured products; products
with no, or reduced, toxic constituents; and products marketed with
no, or reduced, packaging.
U.S. EPA GUIDELINES
Shall mean the Comprehensive Procurement Guidelines established
by the U.S. Environmental Protection Agency for Federal agency purchases
as of May 2002 and any subsequent versions adopted.
WATER-SAVING PRODUCTS
Shall mean those that are in the upper twenty-five (25%)
percent of water conservation for all similar products, or at least
ten (10%) percent more water-conserving than the minimum level that
meets the Federal standards.