[1972 Code § 2-5.1; New]
The Council shall appoint a Municipal Clerk for the term of
three years or until the appointment and qualification of a successor.
Prior to appointment, the Clerk shall have been qualified by training
and experience to perform the duties of a Municipal Clerk. No person
shall be appointed or reappointed as a Municipal Clerk unless that
person holds a Registered Municipal Clerk Certificate issued pursuant
to N.J.S.A. 40A:9-133.3 or 40A:9-133.4. The Clerk shall serve as Clerk
of the Council and have such other functions, powers and duties as
are provided for by the Charter and Code.
[1972 Code § 2-5.2; New]
The Municipal Clerk shall:
a.
Keep the minutes and records of the proceedings of the Council.
b.
Preserve and compile all ordinances and resolutions and at the close
of each year, with the advice and assistance of the Township Attorney,
the Clerk shall compile, codify and bind all the ordinances and resolutions
then in effect, and shall properly index the compilation or codification
and provide for its publication.
c.
Serve as Records Custodian and have and take custody of all official
books, papers and documents of the Township for which no other repository
is provided by Charter or ordinance, and preserve and keep them safely.
d.
Provide secretarial and clerical services for the Members of Council
in the discharge of their official duties.
e.
Be the custodian of all deeds, etc., received by the Board of Adjustment.
f.
In compliance with the Open Public Records Act, provide access to
documents as permitted in the Act and collect fees as required.
[1972 Code § 2-5.3]
The Municipal Clerk shall cause the Municipal Seal to be affixed
to instruments and writings when specifically authorized by law or
when necessary to exemplify any document or record in the Clerk's
office, or to certify an act or paper which, from the records of that
office shall appear to be a true copy of any public record or proceeding.
The Clerk shall not affix the seal or cause or permit it to be affixed
to any instrument or writing or other paper except as provided in
this section, unless required by law.
[1972 Code § 2-5.4]
The Municipal Clerk shall publish ordinances as required by
law and shall file the requisite proofs of publication in the Clerk's
office.
[1972 Code § 2-5.5]
The Municipal Clerk shall issue and deliver, with the assistance
of the Police Department, if needed, all notices of meetings required
to be given to the Council and shall promptly inform the members of
the Council of action taken by the Mayor with respect to any ordinance.
[1972 Code § 2-5.6]
The Clerk shall administer licenses pursuant to the provisions
of this Code. The Police Department shall assist in the inspection
and enforcement procedures required for licensing.
[1972 Code § 2-5.7]
The Municipal Clerk shall receive and transmit all communications
to or on behalf of the Council.
[1972 Code § 2-5.8]
The Municipal Clerk shall charge and receive for the use of
the Township all fees for searches, transcripts and certifications
as shall be authorized by resolution of the Council, and shall collect
fees in accordance with the provisions of O.P.R.A.
[1972 Code § 2-5.9]
The Municipal Clerk shall also:
a.
Perform all the functions required of Municipal Clerks by the general
election law and any other law or ordinance and receive for municipal
use all fees prescribed.
b.
Be authorized and responsible for the approval or denial of all applications
for raffle and bingo licenses and issuance of said licenses.
[Amended 9-24-2019 by Ord. No. 19-22]
c.
Have all additional functions, powers and duties as may be prescribed
by law, ordinance or resolution.
[1972 Code § 2-5.10; New]
The Municipal Clerk shall be the depository and custodian of
all official surety bonds furnished by or on account of any Township
office, officer or employee, except his own bond, which shall be placed
in the custody of the Chief Financial Officer. The Clerk shall also
be the custodian for all formal contracts for work, labor, services,
supplies, equipment and materials to which the Township may be a party;
all leases of property owned by the Township; and have custody of
all performance bonds running to the Township as obligee, and other
forms of non-cash security given by any contractor, subdivision developer
or other persons on account of work done or to be done in or for the
Township.
[1972 Code § 2-5.11]
There shall be a Deputy Municipal Clerk, appointed by the Council,
who shall have, exercise and perform the functions, powers and duties
of the Clerk in the absence or upon the direction of the Clerk.
[1972 Code § 2-5.12; New]
The Community Development Director, or other person so designated,
shall prepare and issue certificates as to approval of the subdivision
of land, pursuant to appropriate authority. Prior to the issuance
of each certificate, the status of the relevant subdivision shall
be ascertained from the records of the Planning Board maintained in
the Department of Community Development and otherwise, as well as
records in the Office of the Clerk.
[1972 Code § 2-5.13]
Correspondence and other communications received shall be delivered
to the Municipal Clerk's Office, where it shall be sorted and delivered
immediately to the proper department without opening when the address
is to a specific department or person. General municipal mail and
mail addressed to the Council shall be opened in the Clerk's Office
and the Clerk shall either reply to the correspondence and provide
information requested or refer the matter to the appropriate individual,
department, board or body.
