[Ord. No. 75-5 § 1]
Any person claiming payment from the Borough of Elmer shall
first submit a detailed statement of the items or demand necessitating
such claim to the responsible executive agency, specifying particularly
how the bill or demand is made up, and a certification of the party
claiming payment that it is correct. No bill, claim or demand shall
be considered for payment unless the voucher has attached to it (or
includes) a certification of a Department Head (or other municipal
official responsible for certain functions) or of his duly designated
representative, having personal knowledge of the facts that the goods
have been received by, or the services rendered to the Borough of
Elmer, and that those services or goods are consistent with any existing
contract or purchase order. The Chief Financial Officer shall have
the duty to audit, warrant and make recommendations on all claims
and bills.
[Ord. No. 75-5 § 2]
The bill or claim duly certified shall be presented to the Municipal
Clerk for inclusion in the agenda of the next immediate formal meeting
of the Governing Body. It shall be the duty of the Clerk to examine
all bills or claims submitted for payment in order to ascertain if
proper administrative procedures have been followed. All claims or
bills to be considered by the Governing Body shall be listed systematically
without preference and a list shall be made available to every member
of the Governing Body at least three full days prior to formal action
by that Body.
[Ord. No. 75-5 § 3]
Claims shall be considered by the Governing Body which shall
approve the same, except that the Governing Body may reject any claim
presented to it stating the reason for such rejection. Any disapproved
claim shall be referred back to the Municipal Clerk with such instructions
as the Governing Body may give at the time of disapproval.
[Ord. No. 75-5 § 4]
It shall be the duty of the Municipal Clerk to record all claims
in the official minutes or through an appropriate claims register,
indicating that the Governing Body has, by formal action, approved
the same with appropriate record as to any claims disapproved or rejected.
All records pertaining to approved and disapproved bills or claims
shall be available for public inspection.
[Ord. No. 75-5 § 5]
After the Clerk has certified that the claims have been approved,
he shall turn the same over to the Treasurer or Chief Financial Officer,
who shall forthwith prepare the necessary checks for the payment.
Checks shall be signed by the Mayor and thereafter signed by the Treasurer
or Chief Financial Officer. After preparing checks for the payment
of claims, he shall record them in proper books of account and thereafter
mail the checks to the claimants.
Pursuant to the authority of N.J.S.A. 17:36-8 et seq. the payment
to a claimant by any insurance company of any claim in excess of $2,500
for fire damages on any real property located within the Borough pursuant
to any fire insurance policy issued or renewed after the adoption
of this section and after the filing of this Ordinance (Section) with
the New Jersey State Commissioner of Insurance, is prohibited until
such time as all taxes and assessments and all other municipal liens
or charges due and payable appearing on the official Certificate of
Search shall have been paid either by the owner of such real property
or by the insurance company pursuant to the provisions of N.J.S.A.
17:36-10, or the Borough submits to the insurance company a copy of
a resolution adopted pursuant to N.J.S.A. 17:36-11.
[Ord. No. 91-14]
The Borough Council may enter into an agreement with the owner
of any fire damaged property to pay in full all delinquent taxes,
assessments or other municipal liens by installments pursuant to N.J.S.A.
54:5-19 or for the redemption of the tax sale lien by installment
payments pursuant to N.J.S.A. 54:5-65 et seq., if the Borough Council
is satisfied that the claim for fire damages is to be used to restore
or improve the fire damaged property. An insurance company receiving
a certified copy of a resolution of such an agreement from the Borough
Council is authorized to make full payment on the claim to the insured
person.
[Ord. No. 2001-12 § 1; Ord. No. 2009-9 § 1; Ord. No. 2016-4]
a. The Borough Council recognizes that all public buildings and facilities
owned by the Municipal Government have been built and maintained by
public funds and, therefore, should be made available for the use
and enjoyment of all Borough residents.
b. The Borough Council further recognizes that the use of buildings
and facilities owned by the Municipal Government or government entity
or by local civic oriented nonprofit organizations for various meetings
and functions is beneficial to the overall good of the Borough and,
therefore, declares its enthusiastic support for the use of such buildings
in accordance with the procedures and regulations outlined in this
section.
[Ord. No. 2001-12 § 2; Ord. No. 2009-9 § 2; Ord. No. 2016-4]
Any nonprofit organization based within the Borough of Elmer
or government entity shall be allowed to use any municipally owned
building or facility, subject to the organization's compliance with
all applicable State and Federal laws and regulations, upon obtaining
permission from the Borough Council.
[Ord. No. 2001-12 § 3; Ord. No. 2009-9 § 3; Ord. No. 2016-4]
Any local nonprofit organization or government entity seeking
to use a building or facility owned by the Borough shall:
a. Submit, at least 10 days in advance of the anticipated meeting date,
a letter of application to the office of the Borough Clerk on the
group's official letterhead stating the proposed date, time and purpose
of the meeting for which the building or facility is being requested,
as well as the specific building or facility, or portion thereof,
being requested.
b. Submit to the office of the Borough Clerk a list of the names and
addresses of those officers or persons in charge of the organization
who shall be individually responsible for the care and use of the
Borough owned building or facility, as well as any equipment, supplies
or furniture located therein.
c. Submit to the office of the Borough Clerk a completed application
for a permit to use a municipal building or facility.
[Ord. No. 2001-12 § 4; Ord. No. 2009-9 § 4; Ord. No. 2016-4]
Any application by a qualified nonprofit organization or government
entity for the use of a municipally-owned building or facility shall
be granted only if the proposed use would not interfere with the primary
purpose for which the building or facility exists.
[Ord. No. 2001-12 § 5; Ord. No. 2009-9 § 5]
a. Fee. The Borough Council, in its sole judgment and discretion and
in consideration of such factors as the number of people and duration
of the proposed use, shall have the option of imposing by resolution
reasonable fees for the use of municipally-owned buildings and facilities
to cover costs for administrative, maintenance, custodial or any other
similar such expenses that may be associated with the use.
b. Maintenance. Any organization using municipally-owned buildings and
facilities in accordance with this section shall keep such premises
in good repair and shall be responsible for ensuring that the premises
are left in a clean condition and that any personal property brought
in by the organization is removed after the completion of the meeting
or function.
c. Liability insurance. The Borough may require any organization wishing
to use Borough facilities, as a condition of use, to supply a certificate
of liability insurance with the Borough as an additional insured with
limits no less than $500,000 and in a form approved by the office
of the Borough Attorney.
d. No smoking. Smoking is prohibited within all municipally-owned buildings
at all times.
e. Additional rules. The Borough Council may make additional rules and
regulations by resolution governing the use of municipally-owned buildings
and facilities.