[Ord. No. 10-07 § 3; Ord. No. 11-04 § 2; Ord. No. 11-06]
The Borough government shall, in addition to the Governing Body, consist of the following offices, departments, boards and bodies.
a. 
Offices.
1. 
Office of the Borough Administrator, as provided for in Art. II, § 2-8 of this chapter.
2. 
Office of the Borough Clerk, as provided for in Art. II, § 2-9 of this chapter.
3. 
Office of the Borough Attorney, as provided for in Art. II, § Section 2-10 of this chapter.
4. 
Office of the Borough Engineer, as provided for in Art. II, § 2-11 of this chapter.
5. 
Office of the Municipal Court, as provided for in Art. II, § 2-12 and Art. IV, § 2-52 of this chapter.
6. 
Office of the Municipal Prosecutor, as provided for in Art. II, § 2-13 of this chapter.
7. 
Office of the Municipal Public Defender, as provided for in Art. II, § 2-14 of this chapter.
b. 
Departments.
1. 
Department of Assessments, as provided for in § 2-21 of this chapter.
2. 
Department of Buildings, as provided for in § 2-22 of this chapter.
3. 
Department of Finance, as provided for in § 2-23 of this chapter.
4. 
Department of Public Works, as provided for in § 2-25 of this chapter.
5. 
Department of Recreation, as provided for in § 2-26 of this chapter.
6. 
Department of Police, as provided for in §§ 2-27 and 2-45 of this chapter.
7. 
Department of Fire, as provided for in §§ 2-28 and 2-47 of this chapter.
8. 
Department of Human Resources, as provided for in Art. VII, § 2-77 of this chapter.
[Added 6-23-2020 by Ord. No. 20-11]
c. 
Boards, Commissions, and Committees.
1. 
Planning Board, as provided for in Chapter 35, Art. III.
2. 
Zoning Board of Adjustment, as provided for in Chapter 35, Art. IV.
3. 
Public Library Board of Trustees, as provided for in § 2-30.
4. 
Board of Health, as provided for in § 2-55.
5. 
Environmental Commission, as provided for in § 2-56.
6. 
Historic Preservation Commission, as provided for in § 2-57.
7. 
Recreation Commission, as provided for in § 2-26.3.
8. 
Youth Services Advisory Committee, as provided for in § 2-31.
9. 
Senior Citizens Service Committee, as provided for in § 2-32.
10. 
Volunteer Ambulance Corps, as provided for in § 2-46.
11. 
Fire Committee, as provided for in § 2-60.
[Ord. No. 96-31 § 1]
There is hereby created the position of Administrator of the Borough in accordance with the power conferred by N.J.S.A. 40A:9-136.
[Ord. No. 96-31 § 2]
The Administrator shall be appointed by the Mayor with the advice and consent of the Council with no set term, but shall serve at the pleasure of the Governing Body and may be relieved of duty at any time by a two-thirds (2/3) vote of the Council in accordance with N.J.S.A. 40A:9-136 et seq. In the event of removal, resignation, retirement, death, absence or disability of the Administrator, the Mayor may, with the advice and consent of the Council, appoint an Acting Administrator to serve until an Administrator is appointed pursuant to this section.
[Ord. No. 96-31 § 3]
The Administrator shall be paid a salary fixed and adopted by the Council in the annual Salary Ordinance. The Administrator shall receive no additional compensation for other positions whose titles the Administrator may hold but shall be reimbursed for all necessary expenses incurred in the performance of his office, subject to approval by the Governing Body. The wages, compensation and other benefits accorded to the positions of Administrator, Assistant Administrator and Acting Administrator shall be as set forth in the annual or interim Salary Ordinance of the Borough of Tenafly.
[Ord. No. 96-31 § 4; Ord. No. 01-03 § 5; Ord. No. 11-04 § 4; amended 6-23-2020 by Ord. No. 20-13; 3-5-2024 by Ord. No. 24-02]
The basic function of the Administrator shall be to:
a. 
Direct and supervise the administration of all departments, offices and agencies of the Borough, except as otherwise provided by law.
b. 
Keep the Mayor and Council adequately informed of Borough activities.
c. 
Receive notice of all regular and special meetings of the Governing Body and all advisory committees, and to attend all meetings of the Governing Body with the right to take part in the discussion.
d. 
Supervise the preparation of and recommend annually to the Mayor and Council an operating budget, a capital budget, and a five-year capital plan. The recommended operating budget shall include projections of revenues and expenses and a projected tax rate. The budgets and capital plan shall be submitted on a schedule approved by the Mayor and Council.
e. 
Supervise the preparation of and submit to the Governing Body and make available to the public a complete report of the finances and administrative activities of the Borough as required by the Mayor and Council. Keep the Mayor and Council fully advised as to the current financial condition and future needs of the Borough, and make such recommendations concerning the affairs of the Borough as the Administrator deems appropriate.
f. 
Prepare and submit to the Mayor and Council an annual report of Borough affairs, which shall include a report from each department head.
g. 
Serve as liaison between the Mayor and Council and the Borough's departments and agencies, ensuring that employees are informed of the Mayor and Council's activities and requirements, and that the Mayor and Council are informed of the programs, needs and achievements of the Borough.
h. 
Ensure that all laws and all acts of the Governing Body subject to enforcement by the Administrator or by officers and employees subject to the Administrator's direction and supervision are executed faithfully.
i. 
Receive and deal with requests for, and complaints about, Borough services that cannot be dealt with by the operating departments and agencies. The Administrator shall keep a record of all such requests and complaints, and their disposition, and shall report on them to the Mayor and Council.
j. 
Serve as the head of the Department of Human Resources, in the absence of a Manager of the Department of Human Resources, with responsibility to oversee the employment practices of the Borough's departments and agencies. The Administrator shall recommend a comprehensive program of policies and procedures for approval by the Mayor and Council, and, once that program is adopted, shall review it annually and recommend any appropriate changes. In this role, the Administrator shall develop and oversee a comprehensive training program for Borough employees; develop a program to recognize Borough employees for exceptional skills and achievements; oversee the Borough's labor relations activities and be included in all labor negotiations; advise department heads on the handling of grievances, and may serve as hearing officer on all formal grievances that rise above the departmental level. To the extent that any labor agreement prescribes some other arrangement for a Borough hearing, the Administrator shall serve as an advisor to the prescribed individual or group.
k. 
Exercise the Mayor's power to appoint and promote subordinate Borough officers, with the following noted exceptions:
1. 
Appointments and promotions within the Police Department from entry level up to and including the rank of Sergeant shall be made by the Administrator and the Chief of Police; appointments and promotions to ranks above Sergeant (excluding Chief) shall be made by the Administrator, Chief of Police and the Police Commission.
2. 
Recommend appointments of department heads to the Mayor and Council for approval.
3. 
Appointment of an Assistant Administrator shall be made by the Mayor with the advice and consent of the Council, in accordance with Subsection 2-7.9 of this chapter.
The Administrator shall advise the Mayor and Council of any appointments no later than the next meeting of the Governing Body. Any action under this section shall be taken only after the Mayor and Council have declared a vacancy and authorized its being filled.
4. 
Appointments and promotions of subordinate Borough officers shall include full-time, part-time, temporary and seasonal employees except where the power to appoint rests with the Mayor and Council.
l. 
Take appropriate disciplinary action against Borough employees and recommend to the Mayor and/or Borough Council, when necessary, suspension or removal of department heads and other employees, except for employees or department heads who are tenured. The Administrator may, for good cause, suspend a department head or other employee for up to five working days while recommending more serious disciplinary action to the Mayor and Council. The Administrator shall advise the Mayor and Council of any such suspensions no later than the next meeting of the Governing Body.
m. 
Negotiate contracts for the Borough, other than personnel or labor contracts or those required to be bid under N.J.S.A. 40A:11 et seq., as authorized and directed by and subject to the approval of the Governing Body, and ensure that all terms and conditions favorable to the Borough in any statute or contract are kept faithfully and performed and, upon knowledge of any violation, immediately make said violation known to the Governing Body.
n. 
Establish and oversee a proper purchasing system; approve all specifications for goods and services to be purchased by the Borough by public bid or formal solicitation of proposals, except for the technical portions of specifications prepared by any licensed professional; authorize and approve the purchase of all materials, supplies, equipment, and labor and services under contract required by any department, office or agency of the Borough; and approve all bills and vouchers submitted for payment prior to their submission to the Mayor and Council for approval.
o. 
Authorize any transfer of supplies, materials and equipment between departments and offices and, with the authorization of the Governing Body, sell surplus, obsolete, unused or waste supplies, materials and equipment.
p. 
Ensure that all terms and conditions imposed in favor of the Borough or its inhabitants, by any law or contract, are kept faithfully and performed. The Administrator may delegate this responsibility to another Borough employee with respect to any particular contract.
q. 
Review and supervise the Borough's insurance program and policies.
r. 
Advise the Mayor and Council of actions by other units of government of importance to the Borough.
s. 
Represent the Borough, as directed by the Mayor and Council.
t. 
Perform such other duties as may from time to time be assigned or required by the Mayor and Council.
u. 
Serve as the Acting Borough Clerk in the absence, illness or vacation of the Borough Clerk or Deputy Borough Clerk.
v. 
Examine or investigate the operations of Borough departments and offices and, to the extent permitted by law, direct corrective action of any shortcomings. The Administrator shall recommend any changes in policy or other corrections that require action by the Mayor and Council.
w. 
May designate a qualified department head of the Borough to perform his duties during his temporary absence, illness or vacation.
x. 
Oversight and management of all contracts necessary to assure compliance with the Local Health Services Act.
y. 
Supervision and monitoring of all shared services agreements.
z. 
Coordinating the enforcement of state and local public health laws, rules, regulations, and the issuance of licenses and permits with the contract Health Officer and Health Inspector; and
aa. 
Providing support services to the Board of Health.
[Ord. No. 96-31 § 5]
Except in an emergency, the Mayor and Council shall act officially and as a body when issuing directives to the Administrator or to other employees of the Borough.
[Ord. No. 96-31 § 6]
The Mayor and Council shall meet with the Administrator annually to discuss the Administrator's performance. The Mayor and Council, together with the Administrator, shall set specific goals for the Administrator.
[Ord. No. 96-31 § 7]
There is hereby created the position of Assistant Administrator of the Borough of Tenafly.
[Ord. No. 96-31 § 8]
The Assistant Administrator shall perform all of the duties of Administrator during the absence or illness of the Administrator; in addition, the Assistant Administrator shall perform those duties as may be assigned from time to time by the Mayor and Council of the Borough of Tenafly as well as those duties delegated to the Assistant Administrator by the Administrator with the consent of the Mayor and Council.
[Ord. No. 96-31 § 9]
The Assistant Administrator shall be appointed by the Mayor with the advice and consent of the Council without a set term; however, the appointment may be canceled at any time by a two-thirds (2/3) vote of the Council with no further liability for compensation beyond the date of termination. The person appointed Assistant Administrator may also hold other appointive positions with the Borough of Tenafly.
[Ord. No. 96-31 § 10]
In the event of the removal, resignation, retirement, death, absence or disability of the Administrator, an Acting Administrator may be hired provided moneys are available in the annual budget, in order to provide for continuity of office, training, familiarity with Borough personnel and policies and to effectuate the smoothest transition possible; the Acting Administrator shall be appointed by the Mayor with the advice and consent of the Council and shall be considered senior to the Assistant Administrator.
[Ord. No. 04-30]
Pursuant to N.J.S.A. 40A:9-133 et seq., there shall be a Borough Clerk appointed by the Mayor and Borough Council. The initial term of office of the Clerk shall be three years in accordance with the Statutes. The Borough Clerk shall have rights of tenure pursuant to State Statutes.
[Ord. No. 04-30]
No person shall be appointed as Borough Clerk unless he or she shall have a registered Municipal Clerk Certificate issued pursuant to N.J.S.A. 40A:9-133 et seq.
[Ord. No. 04-30]
The salary of the Borough Clerk shall be established in the Salary Ordinance and in accordance with N.J.S.A. 40A:9-165.
[Ord. No. 04-30]
The Borough Clerk shall:
a. 
Act as secretary of the municipal corporation and custodian of the municipal seal and of all minutes, books, deeds, bonds, contracts, and archival records of the municipal corporation. The Borough Council may, however, provide by ordinance that any other specific officer shall have custody of any specific other class of record;
b. 
Serve as the chief administrative officer in all elections held in the Borough, subject to the requirements of Title 19 of the Revised Statutes;
c. 
Serve as chief registrar of voters in the Borough, subject to the requirements of Title 19 of the Revised Statutes;
d. 
Serve as the administrative officer responsible for the acceptance of applications for licenses and permits and the issuance of licenses and permits, except where Statute or ordinance has delegated that responsibility to some other Borough officer;
e. 
Serve as coordinator and records manager responsible for implementing local archives and records retention programs as mandated pursuant to Title 47 of the Revised Statutes;
f. 
Cause the corporate seal of the Borough to be affixed to instruments and writings when authorized by ordinance or resolution of the Council or when necessary to exemplify any document on record in his office, or to certify any act of paper which from the records in his office shall appear to have been a public act of the Borough or a public document.
g. 
Insurance; Surety Bonds; Contracts; Vehicle Titles. The Borough Clerk shall:
1. 
Be the depository for and the custodian of all official surety bonds furnished by or on account of any officer or employee, except his own bond which shall be placed in the custody of the treasurer; of all insurance policies on or with respect to risks insured for the benefit of the Borough or to protect it against any claim, demand or liability; and all formal contractors for work, labor, services, supplies, equipment and materials to which the Borough may be a party.
2. 
Be the depository for and the custodian of all performance bonds running to the Borough as obligee, or any other form of security given by a contractor, subdivision developer or other persons on account of work done or to be done in or for the Borough.
3. 
Have custody of all leases of property owned by the Borough.
4. 
Have custody of all titles of ownership of municipal vehicles.
h. 
Administrative Rules and Regulations; Filing and Publication. The Borough Clerk shall maintain a current compilation of all rules and regulations, which shall be available for public inspection in his office during business hours. No rule or general regulation made by a department, officer, agency or authority of the Borough, unless it relates to the organization or internal management of the municipal government or a part thereof, shall take effect until it is filed with the Clerk.
i. 
Perform such other duties as are now or hereafter imposed by Statute, regulation or by municipal ordinance or regulation.
[Ord. No. 1043 §§ 1 — 4]
a. 
Position Created. In accordance with the provisions of N.J.S.A. 40A:9-135, there is hereby created the position of Deputy Borough Clerk.
b. 
Appointment; Term. The Deputy Borough Clerk shall be appointed by the Mayor with the advice and consent of the Council for a term of one year commencing January 1st.
c. 
Duties. The Deputy Borough Clerk shall act as secretary and aide to the Borough Clerk and, during the absence, illness, vacation or disability of the Borough Clerk, shall have all the powers of the Borough Clerk and shall perform the duties and functions of that office. In addition, the Deputy Borough Clerk shall perform those duties of the Borough Clerk delegated by the Borough Clerk with the consent of the Mayor and Council.
d. 
Compensation. The Deputy Borough Clerk shall be compensated in accordance with the current Salary Ordinance of the Borough.
[Ord. No. 04-30]
In accordance with N.J.S.A. 40A:9-139 there is hereby created by the Borough of Tenafly the position of Borough Attorney.
[Ord. No. 04-30]
The Borough Attorney shall be a duly licensed Attorney-at-Law of the State of New Jersey.
[Ord. No. 04-30]
The Borough Attorney shall be appointed by the Mayor with the advice and consent of the Borough Council, and shall hold such position for a term of one year from January 1 of the year in which the appointment is made.
[Ord. No. 04-30]
The Attorney shall give all legal counsel and advice required by the Council or any member thereof and shall, in general, serve as the legal advisor to the Governing Body on all matters of Borough business. The Borough Attorney shall represent the Borough in all judicial and administrative proceedings in which the Borough or any of its officers or agencies may be a party or have an interest. In furtherance of his general powers and duties, but without limiting them, the Attorney shall:
a. 
Draft or approve as to form and sufficiency all legal documents, contracts, deeds, ordinances and resolutions made, executed or adopted by or on behalf of the Borough;
b. 
Conduct appeals from orders, decisions or judgments affecting any interest of the Borough;
c. 
With the approval of the Borough Council, compromise or settle litigation in which the Borough is involved;
d. 
Render written opinions upon questions of law submitted to him by the Governing Body or any member thereof with respect to their official powers and duties;
e. 
Supervise and direct the work of additional attorneys and technical and professional assistances which the Governing Body may authorize for special or regular employment in or for the Borough.
[Ord. No. 04-30]
The Borough Attorney shall be paid in accordance with the current agreement.
[Ord. No. 04-30]
There shall be a Borough Engineer who shall be appointed by the Mayor with the advice and consent of the Borough Council for a term of three years. The Borough Engineer shall receive such compensation as may be agreed upon and determined by the Council. He shall be a duly licensed professional engineer of the State of New Jersey.
[Ord. No. 04-30]
The Borough Engineer shall perform the duties prescribed by general law and ordinance, and in addition shall:
a. 
Prepare or cause to be prepared plans, designs and specifications for public works and improvements undertaken by the Borough, either on force account or by public contract.
b. 
Provide and maintain surveys, maps, plans, specifications and control records with respect to public works and facilities owned or operated by the Borough.
c. 
Prove technical and engineering advice and assistance to other Borough departments as needed.
d. 
Upon the termination of his service with the Borough, he shall surrender all papers, documents, memoranda, reports and other materials relating to the administration of his engineering duties.
There is hereby established a Municipal Court which shall be known as the "Municipal Court of the Borough of Tenafly" in accordance with Article IV of this chapter.
[Ord. No. 932 § 1; Ord. No. 04-30]
There is hereby created the office of Municipal Prosecutor of the Borough of Tenafly. The office of Alternate Prosecutor is also created. The Alternate Prosecutor shall be appointed annually to serve in the event the primary Municipal Prosecutor is unable to appear.
[Ord. No. 932 § 2; Ord. No. 04-30]
The Municipal Prosecutor and Alternate Prosecutor shall be an attorney at law of the State of New Jersey and shall prosecute on behalf of the State of New Jersey or the Borough any case to be tried before the Municipal Court of the Borough of Tenafly. The Municipal Prosecutor and Alternate Prosecutor shall also be responsible for any and all duties as may be assigned to that office by Statute, ordinance or other rule or regulation duly adopted or promulgated by the Mayor or Borough Council.
[Ord. No. 932 § 3; Ord. No. 04-30]
The term of office for the Municipal Prosecutor and Alternate Prosecutor shall be for one year effective January 1 of each year and terminating December 31 of the same year or until the appointment and qualification of his successor. The Mayor shall appoint the Prosecutor and Alternate Prosecutor with the advice and consent of the Borough Council.
[Ord. No. 932 § 4]
The compensation of the Municipal Prosecutor shall be based upon a retainer as provided for in the current Salary Ordinance, provided, however, that this shall not preclude additional compensation being paid to the Municipal Prosecutor for the reasonable value of services performed when such services have been authorized in advance by the Mayor and Borough Council for special or extraordinary duties which might arise because of unique or emergent circumstances.
[Ord. No. 04-30]
The Municipal Public Defender shall be appointed by the Mayor with the advice and consent of the Council. The Municipal Public Defender shall serve for a term of one (1) year from the date of his/her appointment and until his/her successor is appointed and qualified. The appointment shall be made at the annual reorganization meeting in January of each year. If a vacancy occurs during the course of the year, the appointment shall be for the balance of the unexpired year.
[Ord. No. 04-30]
The Public Defender shall represent any individual who, upon determination by the Municipal Judge, is either indigent or financially unable to afford an attorney. The Public Defender works under the Rules and Regulations of the Attorney General's Office.
[Ord. No. 04-30]
The salary of the Public Defender shall be the annual salary as established by the current Salary Ordinance.
[Ord. No. 04-30]
The Borough of Tenafly may require a person applying for representation by the Municipal Public Defender to pay an application fee of not more than $200. The Municipal Court may waive any required application fee, in whole or in part, if the court determines, in its discretion, that the application fee represents an unreasonable burden on the person seeking representation.
[Ord. No. 1170, Preamble]
The Legislature of the State of New Jersey has enacted the "Local Historians Enabling Act," P.L. 1979 Chapter 59. (N.J.S.A. 40:10A-1, et seq.)
The Legislature has declared as a matter of public policy that each municipality and County may participate to increase the education, appreciation and communication of our heritage through local historians, in such manner as to reflect the special character or special historic or cultural development within each municipality and County, in the interest of the recreation, education, inspiration and enrichment of the citizens of this State.
The Borough of Tenafly has recognized the obligation to preserve the history of the Borough in the past by the appointment of a Borough Historian and wishes to continue to maintain such an office.
[Ord. No. 1170 § 1]
There is hereby created the office of Borough Historian.
[Ord. No. 1170 § 2]
The Borough Historian shall serve without compensation, but the Mayor and Borough Council may annually appropriate such funds as may be necessary to reimburse the Borough Historian for expenses incurred in the performance of the duties and responsibilities set forth in this section.
[Ord. No. 1170 § 3]
The Borough Historian shall be appointed by the Mayor with the approval of the Borough Council and shall serve at the pleasure of the Mayor and Council.
[Ord. No. 1170 § 4]
The Borough Historian shall have the following powers and responsibilities:
a. 
To carry out an historical program, including but not restricted to collecting, preserving and making available materials relating to the history of the Borough. The Historian shall store such materials in such manner as to insure their preservation, and shall notify the State Archivist, New Jersey Historical Commission, County Historian and the Mayor and Borough Council of any materials that should be acquired for preservation. Upon leaving the position, the Borough Historian shall turn over all materials and records and reports into the possession of the successor, if then appointed, or to the Borough Council until a successor shall be appointed;
b. 
The Borough Historian shall make an annual report to the Mayor and Borough Council, stating all the work performed and accomplished during that year. The Borough Historian shall transmit a copy of such report to the New Jersey Historical Commission;
c. 
The Borough Historian may research, write and cause to have published a municipal history and may recommend appropriate historical materials for publication;
d. 
The Borough Historian may assist a Landmark Commission, as well as advise the Mayor and Council, concerning the acquisition, administration, use and disposition of any landmark or historic site, including such places in the Borough included on the New Jersey Register of Historic Places. Such advice may be furnished to the Historic Site Section, Department of Environmental Protection;
e. 
The Borough Historian shall assist in projects of commemoration, including the erection of monuments, historic markers and guide signs.
[Ord. No. 1170 § 5]
The Borough Historian may employ such clerical assistance as may be necessary in order to carry out the duties and responsibilities set forth in this section, within the limits of such funds as may be made available by the Mayor and Borough Council for such purpose in the annual budget.
[Ord. No. 04-30]
There shall be a Department of Assessments, the head of which shall be known as the "Director of the Department of Assessments." The Director shall also occupy the position of Tax Assessor.
[Ord. No. 04-30]
The Assessor shall be appointed by the Mayor with the advice and consent of the Borough Council for a term of four years and shall acquire tenure as provided by law.
[Ord. No. 04-30]
The Tax Assessor shall hold the Tax Assessor's Certificate provided for in N.J.S.A. 54:1-35.25 et seq. and shall have the duty of assessing property for the purpose of general taxation. Nothing in this section shall affect adversely the salary or tenure rights acquired pursuant to N.J.S.A. 54:1-35.31 or any other law.
[Ord. No. 04-30]
The Tax Assessor shall:
a. 
Have, perform and discharge all the functions, powers and duties prescribed by law for the municipal assessor.
b. 
Maintain adequate assessment records of each separate parcel of real property assessed or exempted.
c. 
Maintain a current tax map of the Borough as a public record and cause to be recorded thereon all changes in ownership or character of the real property assessed, employing for that purpose the facilities of other departments as provided by the Code.
d. 
Report to the Council as to equalization proceedings and other matters involving the County tax board and make recommendations as to action to be taken in that regard.
e. 
All records and official documents shall be kept at the Borough Hall.
[Ord. No. 04-30]
The Tax Assessor shall receive compensation as provided in the current Salary Ordinance, and as provided in N.J.S.A. 40A: 9-165.
[Ord. No. 04-30]
The Tax Assessor shall hold office for a term of four years. Vacancies other than due to expiration of a term shall be filled by appointment for the unexpired term.
[Ord. No. 01-16; Ord. No. 04-30]
There is established the position of Deputy Tax Assessor. The Deputy Tax Assessor shall be appointed and have the powers and duties as provided by law.
[1]
Editor's Note: Former Section 2-22, Department of Code Enforcement, previously codified herein and containing portions of Ordinance No. 10-07, was repealed in its entirety by Ordinance No. 11-04.
[Ord. No. 11-04 § 1]
a. 
There shall be a Department of Buildings, the head of which shall be the Construction Official appointed pursuant to subsection 2-22.3b hereof, and whose official title shall be Director of the Department of Buildings.
b. 
Within the Department of Buildings shall be a Construction Agency, a Division of Zoning, and a Division of Property Maintenance.
[Ord. No. 11-04 § 1]
The Director of the Department of Buildings shall be compensated as provided in the current Salary Ordinance.
[Ord. No. 11-04 § 1]
a. 
The Construction Official, who shall be licensed as required by law, shall serve as the chief administrator of the Construction Agency, as set forth in N.J.A.C. 5:23-4.4.
b. 
The Construction Official shall be appointed by the Mayor and Council.
c. 
The as chief administrator of the Construction Agency, the Construction Official shall:
1. 
Administer the State Uniform Construction Code in accordance with Chapter 10 of the Code of the Borough of Tenafly and applicable general law.
2. 
Coordinate the activities of the Building Subcode Official, Plumbing Subcode Official, Electrical Subcode Official, Fire Protection Subcode Official, Elevator Subcode Official and other subcode officials for such other subcodes as the Commissioner of the New Jersey Department of Community Affairs shall hereafter adopt as part of the State Uniform Construction Code.
3. 
Administer and supervise a central permit office in accordance with the requirements of the Uniform Construction Code to receive applications for construction permits and plan review, issue construction permits and certificates of occupancy, collect fees, penalties, fines and issue notices and orders.
4. 
Maintain a central file system by block and lot for each property in the municipality for which a permit has been issued or requested or for which an action has been taken by the municipal enforcing agency.
[Ord. No. 11-04 § 1]
The Division of Zoning shall be responsible for administering and enforcing the Zoning Code of the Borough of Tenafly. In that regard, the Division of Zoning shall:
a. 
Review all applications for consideration by the Zoning Board of Adjustment and make recommendations to such Board.
b. 
Review all applications to the Tenafly Historic Preservation Commission for Certificates of Appropriateness, and forward such applications to the Historic Preservation Commission as provided under Article XXXV, Section 807 herein.
c. 
Provide staff assistance to the Zoning Board of Adjustment and the Historic Preservation Commission.
[Ord. No. 11-04 § 1]
The Division of Property Maintenance shall be responsible for administering and enforcing the Property Maintenance Code of the Borough of Tenafly.
[Ord. No. 10-03 § 1]
There shall be a Department of Finance, the head of which shall be known as the Director of the Department of Finance. The Director of the Department of Finance shall be appointed by the Mayor with the advice and consent of the Borough Council. The Director of the Department of Finance may, if qualified, be the Chief Financial Officer of the Borough. The Director may also occupy the office of Municipal Treasurer.
[Ord. No. 04-30]
By virtue of N.J.S.A. 40A:9-140.10, the New Jersey Legislature mandated that the Governing Body of each municipality must create the position of Chief Financial Officer.
[Ord. No. 89-1 § 1, New]
There is hereby created the position of Chief Financial Officer of and for the Borough of Tenafly pursuant to the provisions of N.J.S.A. 40A:9-140.10. The Chief Financial Officer shall be appointed by the Mayor with the advice and consent of the Borough Council for a term of four years and shall serve in accordance with the provisions of N.J.S.A. 40A:9-140.8.
[Ord. No. 04-30]
Pursuant to N.J.S.A. 52:27BB-26 et seq., the Chief Financial Officer shall oversee financial operations of the Borough:
a. 
Receive funds entrusted, received or under the control of any department and deposit all funds received by him/her in depositories authorized by the Governing Body by resolution.
b. 
Have custody of all investments and invested funds of the Borough or in possession of the Borough in a fiduciary capacity, except as otherwise provided by law, and keep such funds and all moneys of the Borough not required for current operations safely invested or deposited in interest-bearing accounts.
c. 
Have the safekeeping of all bonds and notes of the Borough and the receipt and delivery of the Borough bonds and notes for transfer, registration or exchange.
d. 
Keep a full account of all cash receipts and disbursements of the Borough and at least once each month, or more often if the Governing Body requires, furnish the Governing Body with a statement of all moneys received and expended by him/her.
[Ord. No. 04-30]
The Chief Financial Officer shall receive compensation as provided in the current Salary Ordinance and in accordance with N.J.S.A. 40A:9-165.
[Ord. No. 04-30]
a. 
Notwithstanding the provision of any other law to the contrary, any person who has served as the Chief Financial Officer of the Borough for four consecutive years and who is reappointed as the Borough's Chief Financial Officer shall be granted tenure of office upon filing with the Borough's Clerk and the Division of Local Government Services in the Department of Community Affairs a notification evidencing his compliance with this section.
b. 
Thereafter, the person shall continue to hold office during good behavior and efficiency, and shall not be removed therefrom except for just cause and then only after a public hearing upon a written complaint setting forth the charge or charges against him pursuant to N.J.S.A. 40A:9-140.9 or upon expiration or revocation of certification by the Director pursuant to N.J.S.A. 40A:9-140.12.
[Ord. No. 04-30]
Within the Department of Finance, there shall be a Tax Collector. Pursuant to N.J.S.A. 40A:9-141 et seq., the Mayor, with the advice and consent of the Borough Council, shall appoint the Tax Collector. Nothing herein shall prohibit the appointment of the Chief Financial Officer to the position of Tax Collector.
[Ord. No. 04-30]
The Tax Collector shall hold office for a term of four years from January 1 next following his appointment. Vacancies other than those due to expiration of term shall be filled by appointment for the unexpired term.
[Ord. No. 04-30]
No person shall be appointed or reappointed as Tax Collector unless he shall hold a Tax Collector Certificate issued by the Director of the Division of Local Government Services.
[Ord. No. 04-30]
A Tax Collector certificate shall be obtained upon qualification and successful completion of the examination given by the Director of the Division of Local Government Services. Qualifications for certification shall be in accordance with N.J.S.A. 40A:9-145.2. Revocation or suspension of any certificate shall be in accordance with N.J.S.A. 40A:9-145.5.
[Ord. No. 04-30]
The Tax Collector shall be charged with the duty of collecting taxes upon real property in the Borough. The Tax Collector shall possess all of the powers and duties established by law. The Collector shall enter in suitable books, which shall be retained at the Borough Hall to be kept for that purpose, the sums received by him each day for taxes, with the names of the persons on whose account the same have been paid; shall keep a record and account of the finances of the Borough, and shall, within 60 days after the end of the fiscal year, or when otherwise required by the Council, make and furnish a report thereof, with a detailed and true statement of all moneys received by him and disbursed therefrom and for what purposes, from the commencement of his official year to the date of his report, or for such period as the Council may require, and a list of delinquent taxpayers for the previous year. He shall file the report with two copies of the statement and list of delinquents, with the Borough Clerk within the time hereinabove specified or when otherwise required by the Council. He shall, as necessary and as directed, arrange for and conduct sales of real estate for delinquent taxes.
[Ord. No. 04-30]
The Tax Collector shall receive compensation as provided in the current Salary Ordinance and in accordance with N.J.S.A. 40A:9-165.
[Ord. No. 1289 §§ 1 — 4]
a. 
Creation of Office. There is hereby created the office of Deputy Tax Collector of the Borough.
b. 
Duties. The Deputy Tax Collector, authorized under N.J.S.A. 40:87-15 as a necessary officer, shall perform such duties as may be necessary to assist and as are related to the office of the Tax Collector, including but not limited to the collection of current and delinquent taxes, preparation of forms and clerical work for tax title liens, and sales recording of information for State and County Board tax judgments and notification to delinquent taxpayers. The Deputy Tax Collector shall also assume and be responsible for any and all duties as may be assigned to that office by Statute, Borough ordinance or other rule or regulation duly adopted or promulgated by the Mayor and Borough Council.
c. 
Term of Office. The term of office for the Deputy Tax Collector shall be for one year effective January 1 of each year and terminating December 31 of the same year or until the appointment and qualification of the successor for the next ensuing year. The Mayor of the Borough of Tenafly shall nominate the person to fill the office of Deputy Tax Collector, who shall then be appointed with the advice and consent of the Borough Council.
d. 
Compensation. The compensation of the Deputy Tax Collector shall be provided in the current Salary Ordinance.
[Ord. No. 10-29]
There shall be an Office of Purchasing Agent within the Department of Finance. The Purchasing Agent shall be appointed by the Borough Administrator. The Purchasing Agent will be duly assigned the authority, responsibility, and accountability for the purchasing activity of the Borough pursuant to P.L. 1971, c.198 (C.40A-11-1 et seq.).
[1]
Editor's Note: Former Section 2-24, Department of Health, previously codified herein was repealed in its entirety and abolished by Ordinance No. 10-07.
[Ord. No. 04-30; 6-9-2020 by Ord. No. 20-09]
a. 
There shall be a Department of Public Works, the head of which shall be known as the "Director of the Department of Public Works" or "Superintendent of the Department of Public Works." The Director or Superintendent shall be the designated principal public works manager as required by state statute and hold the appropriate certificate as required therein. This person shall be appointed by the Mayor and Council, in accordance with N.J.S.A. 40A:9-154.6g.
b. 
The Director or Superintendent plans, organizes, has charge of, and has complete responsibility for all programs and activities of the Department of Public Works such as streets, roads, shade trees, parks and playgrounds, and sewer line connection, repair and maintenance; fleet maintenance; sanitation operations including the recycling and convenience center; and he shall perform and exercise all the powers and duties and functions vested in or conferred upon the municipal superintendent of public works by applicable general law.
[Ord. No. 04-30; 6-9-2020 by Ord. No. 20-09]
The Director or Superintendent of the Department of Public Works shall receive compensation as provided in the current Salary Ordinance.
[Ord. No. 04-30]
There shall be a Department of Recreation, the head of which shall be known as the "Director of the Department of Recreation." The Director shall be appointed by the Mayor and Council.
[Ord. No. 04-30; Ord. No. 09-13 § 1]
a. 
The Director of Recreation shall have and perform all the powers and duties prescribed by applicable general law and ordinances of the Borough.
b. 
The Director shall be in charge of all recreational program activities of the Borough.
c. 
The Director shall administer the work of the Department in accordance with the policies established or approved by the Mayor and Council following recommendations of the Recreation Board and shall supervise an efficient administrative organization for the Department.
d. 
He may promote recreational programs through the use of volunteers and staff workers and may establish and promote corporate planning and working relationships with other local community agencies including the Board of Education.
e. 
He may expend departmental funds in accordance with budget appropriations and ordinances.
f. 
He shall attend all regular and special meetings of the Recreation Board. He shall submit a monthly report to the Board advising it as to the conduct and progress of recreational activities and facilities in the Borough.
[Ord. No. 04-30; Ord. No. 09-13 § 2]
There is hereby established a Recreation Board (hereinafter referred to as the "Board") within the Borough of Tenafly.
[Ord. No. 09-13 § 2]
The Board shall:
a. 
Determine recreation needs and recommend uses of Borough facilities and equipment.
b. 
Provide advice and recommendations on the purchase, acquisition, improvement and/or construction of any lands, buildings or structures to be used for recreation purposes.
c. 
Assist the Planning Board in the preparation and amendment of the Recreation and Open Space Plan, as well as its relationship with other Master Plan Elements.
d. 
Recommend rules for the use of Borough recreation facilities.
e. 
Exercise control over the use of Borough playgrounds and recreation facilities.
f. 
Recommend appointment of a Recreation Director to the Mayor and Council and recommend appointment of full-time staff to the Borough Administrator.
g. 
Recommend recreation program user fees and approve procedures for the collection and deposit of such fees.
h. 
Approve and have jurisdiction over all sponsored and cosponsored activities except the sponsorship or cosponsorship of any new athletic organizations or groups, which shall require approval from the Mayor and Council.
i. 
Promulgate rules to regulate sponsored activities.
j. 
Maintain communications with recreational cosponsored and quasi-municipal organizations in order to coordinate the use of facilities and establish consistent policies and cooperation among various groups.
k. 
Develop an annual recreation budget and review annual and seasonal program finances; including advising the Borough Council of the amount of resources required to support recreation activities and programs on an annual basis.
l. 
Recommend the reallocation and use of Recreation Trust Fund balances and set priorities for the use of such balances for recreation programs and activities.
m. 
Plan and coordinate community recreation and leisure programs.
n. 
Approve the creation of new recreation programs and activities provided such programs and activities are self-sufficient without the use of tax dollars.
o. 
Recommend new recreation programs and activities that require financial support from the municipal budget.
p. 
Study such matters as may be referred to it by the Governing Body and report its findings and conclusions thereon in writing to the Governing Body.
q. 
Recommend a "Code of Conduct" to govern participants of all sponsored and cosponsored recreation programs and activities.
r. 
Decide appeals from residents aggrieved by the decision of the Recreation Director.
s. 
Authorize reductions or waivers of recreation program fees in cases of demonstrated economic hardship and need.
[Ord. No. 09-13 § 2; amended 5-7-2019 by Ord. No. 19-08]
The Recreation Board shall be comprised of seven members appointed to overlapping terms of three years. The Director of Recreation and the Director of Youth Services shall serve as ex officio members. The Mayor shall appoint each member, with the advice and consent of the Council, in the same manner provided by law for the appointment of Borough officers.
[1]
Editor's Note: The Recreation Commission referenced by former Tenafly Code Section 2-26.3, as may have been codified by Ordinance 04-30, is hereby abolished, and each current member of the abolished Recreation Commission is hereby constituted and appointed as a member of the new Recreation Board established by this ordinance, to serve for the remainder of the member's term of appointment to the abolished Recreation Commission.
[Ord. No. 09-13 § 2]
In the event of a vacancy during the term of any member of the Board, the vacancy shall be filled for the member's unexpired term in the same manner as the original appointment.
[Ord. No. 09-13 § 2]
The Board shall elect a Chairman and Vice Chairman at its organizational meeting in January. The Director of Recreation, or his designee, shall automatically assume the duties of Secretary to the Board and shall keep on file minutes of the meetings and copies of the official correspondence of said Board.
[Ord. No. 09-13 § 2]
The Board shall hold 10 regular monthly meetings at the same time and day of month in the Tenafly Borough Hall as set in its organizational meeting in January and shall meet in the months of July and August on an as needed basis only. Special meetings may be called by the Chairman on three days' notice to each member of the Board; or upon three days' notice to all members signed by at least two members of the Board. The Board may make and amend rules and regulations concerning the conduct of its meetings.
[Ord. No. 09-13 § 2]
Any person aggrieved by the decision of the Recreation Director with the administration of any recreation program or activity shall have the right within 10 days of the issuance of any decision by the Recreation Director, or his designee, to appeal in writing to the Board, which shall take action as it deems appropriate in the matter. The Board shall notify the Mayor and Council of its decision in writing. In the case of an appeal regarding the refund of a program fee only, the aggrieved person may submit an appeal in writing to the Mayor and Council within five days of the issuance of any decision by the Board.
[Ord. No. 04-30]
There shall be a Department of Police, the head of which shall be the Chief of Police, who shall organize and administer the work of the police force in accordance with Section 2-45 of this Chapter. The Chief of Police shall be appointed by the Mayor and Council.
There shall be a Department of Fire, the head of which shall be the Fire Chief, who shall be elected by the members of the department in accordance with Section 2-47 of this Chapter.
[Ord. No. 04-30]
Within the Fire Department, there shall be a Fire Prevention Bureau which shall be designated the local enforcing agency responsible for the enforcement of the Uniform Fire Safety Act and organized in accordance with Chapter 11 of the Code of the Borough of Tenafly.
There shall be a Volunteer Ambulance Corps established in accordance with Section 2-46 of this chapter.
[Added 10-6-2022 by Ord. No. 22-21]
Pursuant to statutory authority, and subject to and consistent with the provisions of the New Jersey Tort Claims Act,[1] the Borough hereby indemnifies its employees, appointees and officials and former employees, appointees and officials in accordance with the indemnification provisions applicable by statute to all municipal employees, except with respect to liability for any act or omission of a public employee within the scope of his or her employment in the same manner and to the same extent as a private individual under like circumstances ("injury" being defined as to mean death, injury to a person, damage to or loss of property or any other injury that a person may suffer that would be actionable if inflicted by a private person).
[1]
Editor's Note: See N.J.S.A. 59:1-1 et seq.
[Added 10-6-2022 by Ord. No. 22-21]
The terms of this chapter and the definitions of "official," "employee" and "appointee" are to be construed liberally in order to effectuate the purposes of this chapter except that these terms shall not mean: a) any person who is not a natural person; b) any person while providing goods or services of any kind under any contract with the Borough except an employment contract; c) any person while providing legal or engineering services for compensation unless said person is a full-time employee of the Borough; and d) any person who as a condition of his or her appointment or contract is required to indemnify and defend the Borough and/or secure insurance.
[Added 10-6-2022 by Ord. No. 22-21]
Indemnification under this section shall apply to the following, among other things (the listing of which is not intended to limit in any way the scope of indemnification):
a. 
Liability for an injury resulting from the exercise of judgment or discretion vested in an employee, appointee or official or a former employee, appointee or official.
b. 
Liability for legislative or judicial action or inaction or administrative action or inaction of a legislative or judicial nature.
c. 
Liability for the exercise of discretion in determining whether to seek or whether to provide the resources necessary for the purchase of equipment, the construction or maintenance of facilities, the hiring of personnel and, in general, the provision of adequate governmental services.
d. 
Liability for the exercise of discretion when, in the face of competing demands, an employee, appointee or official determines or a former employee, appointee or official determined whether and how to utilize or apply existing resources, including those allocated for equipment, facilities and personnel.
e. 
Liability arising out of the acts or omissions of an employee, appointee or official or a former employee, appointee or official in carrying out his or her ministerial functions.
[Added 10-6-2022 by Ord. No. 22-21]
Indemnification under this article shall not apply, however, in the following instances:
a. 
Where liability is alleged for an act or omission constituting a crime, actual fraud, actual malice or willful misconduct. "Willful misconduct," as used in this section, includes but is not limited to acting knowingly and clearly outside the scope of one's authority.
b. 
Where the legal proceeding involves a claim of misfeasance or malfeasance in office, or a claim of fraud, theft or misappropriation of public funds, and the municipal employee, appointee or official is found liable for the charge.
c. 
Where the legal proceeding is instigated or brought by the municipal employee, appointee or official.
d. 
Where the legal proceeding is instigated or brought by the Borough against the municipal employee, appointee or official.
e. 
Where the legal proceeding involves a question concerning the election laws.
[Added 10-6-2022 by Ord. No. 22-21]
The indemnity provided under this section shall apply only in excess of all insurance, regardless of the ownership of such insurance policy, against any loss or losses covered by the indemnity provided by this section.
[Added 10-6-2022 by Ord. No. 22-21]
a. 
A municipal employee, appointee or official shall not be entitled to indemnification pursuant to this section unless, within 10 calendar days of the time the person is served with any summons, complaint, process, notice, demand or pleading, the municipal employee, appointee or official delivers the original or a copy thereof to the Borough Clerk. The Borough Council shall confirm coverage by resolution so long as the action or liability does not arise from one of the exceptions noted in subsection 2-33.4, supra.
b. 
The municipal employee, appointee or official shall be obliged to cooperate with the Borough in the conduct of their defense. The municipal employee, appointee or official may join in their own defense, provided that they do so at no cost or expense to the Borough, and provided, further, that joining in said defense does not materially interfere with, delay, impede or weaken the defense provided by the Borough under the terms of this section. The refusal of the municipal employee, appointee or official to cooperate with the Borough shall terminate the Borough's obligation to indemnify the municipal employee, appointee or official.
c. 
Whenever competent and disinterested legal counsel is available to the Borough through any insurance coverage, the municipal employee, appointee or official shall be obliged to be represented by such counsel. If the Borough wishes to use the Borough Attorney or the Attorney for any board or committee of the Borough to defend the action, the municipal employee, appointee or official shall be obligated to be represented by that Attorney unless there is a conflict of interest.
[Added 10-6-2022 by Ord. No. 22-21]
To the extent N.J.S.A. 40A:14-155, as the same may be amended or supplemented, provides broader indemnification to members of the Borough Police Department, that statute shall supersede this section.
[Added 10-6-2022 by Ord. No. 22-21]
Any legal action which may be covered by this section which has not been reduced to final judgment as of the effective date of this section shall be covered by the terms of this section.