[1973 Code § 1:9-1]
At the first meeting of the Township Committee in January of
each year, the Township Committee shall approve an account, to be
designated as "The Township Payroll Account," for the payment of all
salaries, wages and compensation of all officers and employees of
the Township, whose salaries, wages or compensation shall be payable
on either an annual, monthly, weekly or hourly basis.
[1973 Code § 1:9-2]
At each regular meeting of the Township Committee, the Township
Treasurer shall submit to the Township Committee for its approval
or ratification, as the case may be, the necessary payrolls for the
respective amounts due the several officers and employees of the Township
for salaries, wages or compensation as follows:
a. In advance for all officers and employees of the Township whose salaries
are on either an annual, monthly or weekly basis when their salaries,
or any periodic installment or installments thereof are, or shall
become due and payable prior to the next regular meeting of the Township
Committee;
b. For all employees of the Township whose wages or compensation is
on an hourly basis, when the compensation has been approved by some
responsible Township official who shall have been designated by resolution
of the Township Committee and by the Chairman of the appropriate committee
of the Township Committee, and has been certified by them to the Township
Treasurer.
The payrolls shall be considered by the Township Committee in
due course and approved or ratified if found to be correct.
In case any error or any necessity for adjustment shall be found
in the payrolls submitted to the Township Committee for its approval
or ratification, it shall order made such corrections or adjustments
as may appear necessary and it shall be the duty of the Township Treasurer
to, and he shall properly make such corrections or adjustments and
make appropriate record thereof.
[1973 Code § 1:9-3]
The Township Treasurer shall present to the Township Committee
monthly, for its approval, warrants drawn to the order of the Township
Payroll Account.
Such Township officers as may be designated by resolution duly
adopted by the Township Committee are hereby authorized to, and shall
sign warrants drawn in favor of the aforesaid Payroll Account upon
receipt by them of due notice that the payrolls for which a particular
warrant is drawn have been approved by the Township Committee.
The Township Treasurer, upon receipt of a warrant for the amount
due the aforesaid Payroll Account shall deposit the same to the credit
of the Payroll Account, charging the appropriate budgetary accounts
of the Township therewith.
The Township Treasurer shall thereafter draw checks against
the Payroll Account to the order of the respective officers and employees
of the Township entitled to receive payment therefrom for salary,
wages or compensation. All checks drawn against the Payroll Account
shall be signed by the Township Treasurer and no other signature shall
be required thereon.
The Township Treasurer shall withhold from the respective payees
thereof any and all checks for salary, wages or compensation drawn
pursuant to the authority herein granted until the full amount of
the salary, wages or compensation for which such check shall have
been drawn shall have been fully earned by the payee thereof.
The Township Treasurer is authorized to withhold from the respective
payees thereof such deductions as may now or may hereafter be required
or provided for by law for pension funds, social security, withholding
(income tax) and insurance.
[1973 Code § 1:10-1]
Any person claiming payment from the Municipality shall present
a detailed bill of demand to the Township Clerk, duly certified; provided,
however, that the Township Committee may by resolution require an
affidavit in lieu of such certification.
[1973 Code § 1:10-2]
It shall be the duty of the Township Clerk to see that the signature
of the officer or employee, who has been duly designated by the local
unit to certify that the materials have been received by or the services
rendered to the local unit, appears on every claim.
[1973 Code § 1:10-3]
Claims shall then be presented to the chairman of the committee
of the Township Committee responsible for the placing of the order,
or under which committee the order shall fall, who, if satisfied the
claims are proper, shall approve the same. In the absence of such
chairman, the other two members of the committee shall examine the
claims and, if satisfied the claims are proper, shall approve the
same. Each claim shall be examined by at least three members of the
Township Committee, including the chairman of the subcommittee, or
two members thereof, as aforesaid, and when the claim shall have been
initialed or signed by three such Committeemen, as aforesaid, it shall
be filed with the Township Clerk who shall then present all such approved
claims to the Township Committee for formal approval at a regular
meeting. Any claim not receiving the approval of three Township Committeemen,
as aforesaid, shall be presented separately to the Township Committee
as a whole by the Township Clerk.
[1973 Code § 1:10-4]
Claims shall be considered by the Township Committee which shall
approve the same, except that the Township Committee may reject any
claim presented to it stating the reason for such rejection. Any disapproved
claim shall be referred back to the Township Clerk with such instructions
as the Township Committee may give at the time of disapproval.
Any claim considered by the Township Committee which does not have the prior approval of the subcommittee chairman, or in his absence of two members of the subcommittee, as provided in subsection
2-42.3, shall be considered separately by the Township Committee and shall be acted upon only by a specific motion or action relating only to such claim, and may be approved or rejected by the Township Committee.
[1973 Code § 1:10-5]
It shall be the duty of the Township Clerk to record all claims
in the official minutes indicating that the Township Committee has
by formal action approved the same with appropriate record as to any
claims disapproved or rejected.
[1973 Code § 1:10-6]
It shall be the duty of the Township Clerk or such other officer
designated by resolution of the Township Committee, to indicate on
the claims that they have been approved for payment, with the date
of approval thereof noted on the claim.
[1973 Code § 1:10-7]
After the Township Clerk has certified that the claims have
been approved, he shall turn the same over to the Treasurer/Chief
Financial Officer, who shall forthwith prepare the necessary checks
for the payment thereof, which checks shall be signed by the Mayor
and the Township Clerk and thereafter countersigned by the Treasurer/Chief
Financial Officer. After preparing checks for the payment of claims,
he shall record them in proper books of account and thereafter mail
or otherwise distribute the checks to the claimants.
[1973 Code § 1:10-8; New]
In the case of payrolls, the provisions of Section
2-41 shall apply.
[1973 Code § 1:10-9]
In order to be considered for approval for payment at a Township
Committee meeting, the bill of demand must be in the hands of the
Township Clerk at least seven days prior to the meeting at which the
bill is to be so considered. This provision may be waived by the Township
Committee in unusual circumstances where it is in the public interest
to permit a shorter period.
[1973 Code § 1:10-10]
The Township Committee may, by resolution, provide for other
regulations governing the submission and approval of claims, not inconsistent
with this section and not in conflict with any State law or regulations.
[1973 Code § 1:10-11]
In the case of reimbursement for actual and necessary traveling
expenses or other out of pocket expenses, itemized claims supported
by receipt where available should be presented in order to obtain
reimbursement for expenses incurred by local officials where authorized
to travel by the Municipality.
[1973 Code § 1:3-1]
The Township Clerk, in addition to his other duties, shall serve
as Purchasing Agent for the Township and shall have the powers and
duties hereinafter or elsewhere assigned to the purchasing agent.
[1973 Code § 1:3-2]
Except as otherwise specifically provided by the Township Committee,
or as specifically otherwise required by law, the Purchasing Agent
shall make all purchases of material, equipment or supplies for the
Township authorized by the Township Committee. He shall be responsible
for making all such purchases at the most favorable price for the
Township, and shall see to it that the material, equipment or supplies
delivered are correct in number or amount and comply with the standards
and specifications prescribed by the Township Committee as agreed
to at the time of purchase.
[1973 Code § 1:3-3]
The purchasing agent shall, where possible, establish sets of
standards and specifications to control all purchases by the Township;
and he shall prepare and recommend to the Township Committee such
standards as to quality, size and variety of articles, equipment and
supplies used by the offices, departments, boards and agencies of
municipal government as will make possible uniform purchasing for
all Township departments and offices when consistent with efficiency.
[1973 Code § 1:3-4]
a. Where calling for bids is required by law or ordinance, or where
such procedure will benefit the Township, the Purchasing Agent shall
prepare the specifications and notice to bidders and shall see that
the required notices are published.
b. The Purchasing Agent shall advise the Township Committee as to the
anticipated needs for purchases whenever possible, and shall ask authority
to make purchases in advance of needs, or in bulk amounts, where such
practices would result in economy or improved efficiency.
[1973 Code § 1:3-5]
Any commodity, equipment or supplies purchased in advance of
actual need shall remain in the custody of the Purchasing Agent for
delivery to the officer, department or employee needing it at the
time its use is required. The Purchasing Agent shall keep records
of all purchases made by him and of the destination or ultimate use
of such material, equipment or supplies.
[1973 Code § 1:3-6]
The Purchasing Agent shall cause to be kept an inventory of
all municipal property in his custody; and it shall be the duty of
each officer or employee having municipal property in his custody
to keep an inventory of such property and to furnish a copy thereof
to the purchasing agent on request.
[1973 Code § 1:3-7]
This section shall apply to all purchases, contracts or agreements
for the performance of any work or the furnishing or hiring of any
materials or supplies usually required, the cost or contract price
of which is to be paid with, out of Township funds.
By way of illustration and not by way of limitation, it shall
apply to all such purchases, contracts or agreements, made or to be
made by or on behalf of the Township Committee, Township Clerk or
administrative offices, Tax Collector, Tax Assessor, Township Treasurer,
Planning Board, Board of Adjustments, Police Department, Municipal
Court, Fire Department, Public Works Department or any other local
officer, board or agency.
[1973 Code § 1:3-8]
The Purchasing Agent shall have, subject to the approval of
the Township Committee, the authority to establish purchasing procedures,
requisition forms and other forms, and to establish such other operational
steps as to give effect to the intent of this section.
[1973 Code § 1:3-9]
a. The Township Committee shall not approve any voucher not in accordance
with this section, or the provisions of Chapter 198, Laws of 1971,
as the same may be amended or supplemented. (N.J.S.A. 40A:11-1 et
seq.)
b. Any person contracting with any board, agency or officer of the Township,
or supplying any materials, equipment or supplies to the Township
or any of its boards, agencies or officers, is hereby given notice
of this section and the requirements hereof, and is held to knowledge
of the terms hereof and the fact that no payments will be made for
purchases not made in accordance with the terms hereof.
[Ord. 12-11-75 § 1]
It is recognized that the Township Clerk receives requests from
lending institutions, attorneys, real estate brokers and the like,
for certain letters or certificates not provided for by any specific
law. (For examples of specific statutes see N.J.S.A. 54:5-18.1 unconfirmed
assessment searches N.J.S.A. 40:55D-56, subdivision certificates.)
The purpose of this section is to provide a method whereby such requests
may be answered, to provide for the establishment of a reasonable
fee therefor, and to set forth the limits of liability of the Township
Clerk and the Township in answering such requests and making such
certifications.
[Ord. 12-11-75 § 1]
a. The Township Clerk is authorized to receive and to process requests
for certification as to whether or not a given property is within
the "flood hazard area."
b. Each such request shall be accompanied by a detailed description
of the property, by metes and bounds, or by official tax map lot and
block number, and setting forth the current owner(s) of the property
as shown on the tax duplicate of the Township, sufficient clearly
to identify the property. The Clerk may return any request where the
description is not clear as to the property in question.
c. The Township Clerk shall ascertain whether or not such property is
within the flood hazard area (floodway or flood fringe area) as delineated
by the Division of Water Resources, Department of Environmental Protection,
Flood Hazard Report No. 3, Raritan River Basin, Green Brook, dated
May, 1972, and shall certify whether or not such property is shown
within such flood hazard areas in the Report.
d. The certificate shall be limited to certification as to whether or
not the property or any part thereof, is within the area as so designated
in the Report. The certification is not whether or not the property
is subject to flooding, and such certificate shall in no way be taken
as a representation by the Township or its Clerk that the property
is or is not subject to flooding, and neither the Township, nor its
Clerk, shall be in any way liable for any damages to any property
by flooding as a result of the issuance of any such certificate.
e. There shall be submitted with the request for such certification
a fee of $10 which shall be paid into the Township treasury.
[Ord. 12-11-75 § 1]
a. The Township Clerk is authorized to answer other inquiries from lending
institutions, attorneys, real estate brokers and the like for statements
not covered by any other law. By way of illustration and not by way
of limitation, such information may include whether or not the Township
has a property maintenance code, or requires a new Certificate of
Occupancy each time there is a change in residential tenancy.
b. The Township Clerk may establish requirements for information required
in order to answer such requests, may establish office procedures
for processing same, and may establish fees for supplying such information,
which fees, when collected, shall be paid into the Township treasury.
c. The Township and the Township Clerk shall have no liability beyond
the terms of the information supplied.
[Ord. No. 97-615; Ord. No. 2006-715; Ord.
No. 2007-731]
The following fees are established for providing copies, including,
where available, blueprints, of documents, maps, drawings, plans,
tax bills or other public records to persons requesting same.
Prints up to 11" x 17"
|
$1 per sheet
|
Prints larger than 11 x 17, up to 24" x 36"
|
$6 per sheet
|
Duplicate tax bill - 1st request
|
$5
|
Duplicate tax bill - 2nd and subsequent requests
|
$25
|
Duplicate Tax Sale Certificate
|
$100 per duplicate
|
All other copies
|
|
Letter, legal
|
Fees will be charged pursuant to N.J.S.A. 47:1A-5
|
Master Plan, or Land Development Ordinance or Zoning Ordinance
|
$25 per copy
|
Revised General Ordinances (complete)
|
$100 per copy
|
Certified copies of birth, marriage, civil union, domestic partnership,
and death certificates
|
$10 per copy
|
[Ord. 97-615; Ord. No. 2006-715]
In the event that a check is returned to the Township for insufficient
funds or, for any other reason is unable to be negotiated once presented
for payment, the producer of that check shall be required to pay to
the Township the original fee plus a return fee of $20 per check disallowed.
Payment shall be by certified check, bank check or money order.
[Ord. No. 2013-795]
a. The Tax Collector shall provide to any party entitled to redeem a
certificate pursuant to N.J.S.A. 54:5-54, two calculations of the
amount required for redemption within a calendar year at no cost.
For each subsequent calculation requested from the Tax Collector there
shall be a $50 fee. A request for a redemption calculation shall be
made in writing to the Tax Collector.
b. As permitted by N.J.S.A. 54:5-97.1, the Tax Collector shall charge
a tax lienholder $50 for the calculation of the amount due to redeem
the tax lien. Any request for a redemption calculation shall specify
the date to be used for the calculation, which shall be the date of
the notice. Neither the Tax Collector nor the municipality shall be
liable for an incorrect calculation. The fee paid to the municipality
shall not become part of the lien and shall not be passed on to any
party entitled to redeem pursuant to N.J.S.A. 54:5-54.
[Ord. No. 2015-823]
a. As permitted by law, the Township shall charge a convenience fee
of $1 for every ACH payment processed by the Township to help defray
the costs of initiating and maintaining the system of receipt.
b. As permitted by law, the Township shall charge a convenience fee
of $1 plus 2.75% for every credit card payment processed by the Township
to help defray the costs of initiating and maintaining the system
of receipt.
[Ord. No. 2000-654]
a. No insurance company authorized to issue fire insurance policies
in the State of New Jersey shall pay to a claimant any claim in excess
of $2,500 for fire damages on any real property located within the
Township of Green Brook pursuant to any fire insurance policy issued
or renewed after the adoption of this section and the filing of this
section (adopted March 30, 2000) with the State Commissioner of Insurance,
until such time as:
1. Either the owner of such real property or the insurance company which
insures the same, has paid, pursuant to the provisions of N.J.S.A.
17:36- 10, either: (1) anticipated demolition costs and all taxes
and assessments and all other municipal liens or charges due and payable,
appearing on the official certificate of search; or (2) all taxes
and assessments and all other municipal liens or charges due and payable,
appearing on the official certificate of search; or
2. The Township of Green Brook submits to the insurance company a copy
of a resolution adopted pursuant to N.J.S.A. 17:36-11 which provides
that the Township has entered into an agreement with the owner of
any fire damaged property to pay in full all delinquent taxes, assessments
or other municipal liens by installments pursuant to N.J.S.A. 54:5-19
or for the redemption of the tax sale lien by installment payments
pursuant to N.J.S.A. 54:5-65 et. seq. or for the payment in full of
any anticipated costs of demolition by installment, provided the Green
Brook Township Committee is satisfied that the claim for fire damages
is to be used to restore or improve the fire damaged property. Any
insurance company receiving a certified copy of a Resolution of Agreement
from the Township Committee is authorized to make full payment on
the claim to the insured person;
b. If demolition of the premises has not yet occurred on the date of
receipt by the Township of a request for execution of the certificate
required by this section, the insured shall provide on that certificate
an estimate of the anticipated costs of demolition to the Township,
which shall hold the funds in an interest- bearing escrow account
in a State or Federally chartered bank or savings bond as a guarantee
that the demolition will be accomplished according to law. The owner
of the property and the insurance company shall be relieved of this
obligation if the insurance company receives an official certificate,
on a form approved by the Township Committee and certified by the
Clerk, stating that there is no demolition required on the property
or, alternatively, that the costs of demolition have been paid.
c. Any request, pursuant to this section for an Official Certificate
of Search for municipal liens shall specify that the search concerns
fire-damaged property.
d. This section shall take effect upon passage, publication according
to law and filing with the New Jersey State Commissioner of Insurance
pursuant to the provisions of N.J.S.A. 17:36-9.
[Ord. No. 2009-747 § 1]
a. Any other provision of law to the contrary notwithstanding, the municipality or any of its purchasing agents or agencies or those of its independent authorities, as the case may be, shall not enter into an agreement or otherwise contract to procure professional, banking, insurance coverage services or any other consulting services, including those awarded pursuant to a "fair and open" process, from any professional business entity, if that entity has solicited or made any contribution of money, or pledge of a contribution, including in-kind contributions, to any Township of Green Brook municipal candidate or holder of the public office having ultimate responsibility for the award of the contract, or campaign committee supporting such candidate or officeholder, or to any Township of Green Brook or Somerset County political party committee, or to any political action committee (PAC) that regularly engages in, or whose primary purpose is the support of municipal elections and/or municipal parties in excess of the thresholds specified in subsection
(d) within one calendar year immediately preceding the date of the contract or agreement.
b. No professional business entity which enters into negotiations for,
or agrees to, any contract or agreement with the municipality or any
department or agency thereof or of its independent authorities for
the rendition of professional, banking or insurance coverage services
or any other consulting services, including those awarded pursuant
to a "fair and open" process, shall solicit or make any contribution
of money, or pledge of a contribution, including in-kind contributions,
to any Township of Green Brook municipal candidate or holder of the
public office having ultimate responsibility for the award of the
contract, or campaign committee supporting such candidate or officeholder,
or to any Township of Green Brook or Somerset County political party
committee, or to any political action committee (PAC) that regularly
engages in, or whose primary purpose is the support of municipal elections
and/or municipal parties between the time of first communications
between that business entity and the Township regarding a specific
professional services agreement and the later of the termination of
negotiations or the completion of the contract or agreement.
c. For purposes of this section, a "professional business entity" seeking
a public contract means an individual including the individual's
spouse, if any, and any child living at home; person; firm; corporation;
professional corporation; partnership; organization; or association.
The definition of a business entity includes all principals who own
10% or more of the equity in the corporation or business trust, partners,
and officers in the aggregate employed by the entity as well as any
subsidiaries directly controlled by the business entity.
d. Any individual meeting the definition of "professional business entity"
under this section may contribute a maximum of $300 for each election
(primary, general or special) in any year, for any purpose, to any
candidate for Township Committee, or $500 for each election in any
year, to the Township of Green Brook party committee, Somerset County
party committee or to a PAC referenced in this section, without violating
paragraph a of this subsection. However, any group of individuals
meeting the definition of "professional business entity" under this
section, including such principals, partners, and officers of the
entity in the aggregate, may not contribute for any purpose in excess
of $2,500 for each election (primary, general or special) in any year,
to all Township candidates and officeholders with ultimate responsibility
for the award of the contract, and all Township political parties
and/or PACs referenced in this section combined, without violating
paragraph a of this subsection.
For purposes of this section, the office that is considered
to have ultimate responsibility for the award of the contract shall
be:
1. The Township of Green Brook Committee, if the contract requires approval
or appropriation from the Committee.
2. The Mayor of the Township of Green Brook, if the contract requires
approval of the Mayor, or if a public officer who is responsible for
the award of a contract is appointed by the Mayor.
[Ord. No. 2009-747 § 2]
No contribution of money or any other thing of value, including
in-kind contributions, made by a professional business entity to any
municipal candidate for Committee, or municipal or County political
party committee or PAC referenced in this section shall be deemed
a violation of this section, nor shall an agreement for property,
goods, or services, of any kind whatsoever, be disqualified thereby,
if that contribution was made by the professional business entity
prior to the effective date of this section. (Adopted September 14,
2009.)
[Ord. No. 2009-747 § 3]
a. Prior to awarding any contract or agreement to procure services, including banking or insurance coverage services, with any professional business entity, the Township or any of its purchasing agents or agencies, as the case may be, shall receive a sworn statement from the professional business entity made under penalty of perjury that the bidder or offeror has not made a contribution in violation of subsection
2-47.1 of this section;
b. The professional business entity shall have a continuing duty to
report any violations of this section that may occur during the negotiation
or duration of a contract. The certification required under this subsection
shall be made prior to entry into the contract or agreement with the
Township and shall be in addition to any other certifications that
may be required by any other provision of law.
[Ord. No. 2009-747 § 4]
A professional business entity or Township candidate or officeholder or municipal or County party committee or PAC referenced in this section may cure a violation of subsection
2-47.1 of this section, if, within 30 days after the date on which the applicable ELEC Report is published, the professional business entity notifies the Township Committee in writing and seeks and receives reimbursement of a contribution from the Township candidate or municipal or County political party or PAC referenced in this section.
[Ord. No. 2009-747 § 5]
a. It shall be a breach of the terms of the Township of Green Brook
professional service agreement for a business entity to: (i) make
or solicit a contribution in violation of this section; (ii) knowingly
conceal or misrepresent a contribution given or received; (iii) make
or solicit contributions through intermediaries for the purpose of
concealing or misrepresenting the source of the contribution; (iv)
make or solicit any contribution on the condition or with the agreement
that it will be contributed to a campaign committee of any candidate
or holder of the public office of Township of Green Brook; (v) engage
or employ a lobbyist or consultant with the intent or understanding
that such lobbyist or consultant would make or solicit any contribution,
which if made or solicited by the business entity itself, would subject
that entity to the restrictions of this section; (vi) fund contributions
made by third parties, including consultants, attorneys, family members,
and employees; (vii) engage in any exchange of contributions to circumvent
the intent of this section; or (viii) directly or indirectly, through
or by any other person or means, do any act which would subject that
entity to the restrictions of this section.
b. Furthermore, any professional business entity who violates paragraph
a (ii-viii) shall be disqualified from eligibility for future Township
of Green Brook contracts for a period of four calendar years from
the date of the violation.
[Ord. No. 2009-740a]
Persons who are seeking to be married or joined in a civil union
ceremony by the Mayor (or designee as permitted by law) of the Township
of Green Brook shall pay to the Township of Green Brook a fee of:
$125 if the marriage/civil union ceremony is conducted within
the geographic boundaries of the Township of Green Brook and occurs
any time between Monday through and including Friday;
$150 if the marriage/civil union ceremony is conducted within
the geographic boundaries of the Township of Green Brook and occurs
any time on Saturday and/or Sunday;
$200 if the marriage/civil union ceremony is conducted outside
the geographic boundaries of the Township of Green Brook on any day
plus a mileage fee at the rate established by the IRS reimbursement
rate for vehicle use to cover the cost of travel by the officiating
officer.
The Mayor or designee shall be reimbursed for expense incurred
in accordance with Township Policy.