[Code 1971, § 2-14; Res. No. 50-92, 4-14-1992]
The City shall charge a service of $20 on checks tendered to
the City which are subsequently returned for insufficient funds by
the City's depository bank.
[Code 1971, § 2-91]
The Department of Community Development shall act as a clearing
house for all City grant applications. Each department shall continue
to have autonomous, independent authority with the consent and approval
of the Common Council and the Mayor to submit application for all
grants as may from time to time be deemed appropriate and necessary.
However, the department submitting such grant shall, upon submission
of such grant application, provide to the Director of the Department
of Community Development a copy of such grant application submitted.
The Department of Community Development shall maintain City-wide record
keeping in order to inform the Common Council of the City's realization
upon all applied for grants.
[Code 1971, § 2-5]
(a)
The Common Council is hereby empowered to sell or lease any real
estate belonging to or under the control of the City when authorized
by a three-fourths vote of all the members of the Common Council and
approved by the Mayor.
(b)
Any sale of City real estate shall be made at public auction to the
highest bidder after public notice of the sale is published at least
once each week for three weeks in the official paper.
(c)
At the time of the sale of City real estate, at least 10% of the
sale price shall be paid by the purchaser and the balance upon the
delivery of the deed by the City.
[Res. No. 75-92, 5-12-1992]
License fees, permit fees and other user fees for the City-provided
services, collectively hereinafter referred to as "City fees," shall
be periodically adjusted to assure that they remain current with the
cost of living. The auditor of the City shall, as a mandatory portion
of the budget preparation process, annually provide to the Common
Council proposed adjustments in all City fees as will cause them to
be increased or decreased, as the case may be, in an amount equivalent
to the annual percentage increase or decrease in the U.S. Department
of Labor, Bureau of Labor Statistics, Consumer Price Index, or other
similar published index.
[Res. No. 153-93, § 1, 10-26-1993]
The auditor of the City is designated as the officer of the
City responsible for oversight and management of all City insurance
coverages for the City. Upon recommendation of the auditor, the Common
Council shall adopt policies and procedures in connection with such
oversight.
[Res. No. 153-93, § 2, 10-26-1993]
Each department head shall be obligated and responsible to assemble,
maintain and provide from time to time in accordance with policies
to be established by the auditor and adopted by resolution of the
Common Council, such information as may be necessary or useful to
assure that the auditor is keeping the agent/insurance company aware
of all facts and changes thereto, which may have impact on the cost
of insurance premiums.
[Added 12-18-2018 by Res. No. 122-18]
(a)
The
City Attorney shall disclose to the Audit Committee, in writing (as
established by Resolution 01-2018), with a copy to the Mayor and the
Common Council, no less than quarterly, any litigation matter involving
the City where there is at least a reasonable possibility that such
litigation may result in a loss in excess of $50,000 or either of
the following conditions exists:
(b)
Disclosure
of any information contained in the report prepared by the City Attorney
shall not be deemed an admission of liability, nor shall it be construed
a waiver of the attorney-client privilege.
[Added 8-13-2019 by Res. No. 68-19]
(a)
A change order is work that is added to or deleted from the original
scope of work of a contract, which alters the original contract amount
and/or completion date. The change order process is established to
provide approval authority for the various types of change orders
and monetary amounts for capital improvement projects. All change
orders are to be documented on a form by the responsible department
head. All change orders must be within the approved project funding
and the original scope of the project as authorized by the Common
Council. The responsible project manager will notify the Mayor, Common
Council and City Auditor of any change order execution via email or
written notice.
(b)
(c)
The final/approved change-order value shall also include 15% contingency,
5% field change allowance and the associated administrative fees.
(d)
Change orders authorized by the Mayor will be placed on the Common
Council Finance Committee's agenda subsequent to the approval,
and the nature of such expenditures must be disclosed and the needs
specified by the responsible department head. After change(s) are
approved, financing options (if required) will be discussed and secured
by the Mayor, Common Council, department head and the City Auditor.
[Added 8-13-2019 by Res. No. 68-19]
The reporting of ongoing capital projects will include a project
summary, schedule and timeline of all projects in process (in excess
of $50,000), which will be provided to the Common Council on a monthly
basis. The project financial report will include the following: project
budget, approved changes, and actual/incurred costs. Additionally,
there will be a reconciliation of project funding received/acquired
to total project cost to ensure enough funding for project completion
and highlighting any funding shortfalls. If any project is underfunded,
the Mayor and Common Council will be notified immediately and a corrective
action plan will be provided.
