[Amended 10-26-2004 by Ord. No. 4842]
There is hereby created and established within
the Department of Administration a Division of Accounts.
The Division of Accounts shall be under the
supervision and control of the Supervisor of Accounts, who shall be
considered the head of this Division and who shall be certified as
Supervisor of Accounts by Civil Service. Included but not limited
thereto, the eligibility requirements for the position of Supervisor
of Accounts shall have a thorough knowledge of the principles of auditing
and accounting and their application to specific cases; of the procedures
used in keeping and auditing the accounts of final transactions; of
accounting methods and techniques; of the procedures used in preventing
errors; of the interpretation of varied financial data; and of the
principles of personnel administration.
Subject to budgetary appropriations, the Township
Administrator shall exercise all necessary judgment and discretion
with regard to the organization and management of said Division.
The Supervisor of Accounts, as division head,
shall provide for the proper and efficient conduct of the following
functions of the Division of Accounts:
A.
Supervise the activities
of assigned personnel, establish division procedures and methods of
operations.
B.
Check bank statements
and maintain a running analysis of accounts.
C.
Prepare budget
requests, review budget practices and carry on research in order to
make the budget a more meaningful document; assist in the preparation
of the budget and prepare budget amendments, supervise and/or compile
needed financial and other data for inclusion in budget.
D.
Calculate payroll
deductions and prepare and verify payrolls and maintain needed records
and files.
E.
Make audits of
financial records and accounts to determine their accuracy and completeness;
develop trial balances and other bookkeeping data; prepare and/or
audit balance sheets and other financial statements and reports.
F.
Provide technical
guidance in reviewing, analyzing, evaluating and reporting on program
accomplishments in financial terms; compare performance with operating
plans and standards as reflected in financial data.
G.
Report on and interpret
the results as requested with the objectives of promoting economy
and efficiency in the execution of programs; develop, coordinate and
execute financial policies, procedures and plans.
H.
Develop, coordinate
and maintain an integrated system of financial staff services through
synthesis of data and informative flow to provide the necessary financial
control.
I.
Supervise clerical
and accounting staff and assign their duties and responsibilities.
J.
Prepare, audit
and edit reports of costs and other financial summaries and statements.
K.
Review disbursements
and controls to assure adherence to contractual obligations; supervise
and maintain essential accounting records and files.
L.
Determine the amount
of money involved in proposed salary changes and relate the salary
changes to wage increases by industry.
M.
Review all requisitions
for appropriateness of expenditures and do follow-up work on all questions,
vouchers and requisitions.
N.
Compile difficult
and other statements and reports using basic data; assist in the preparation
of annual financial statements, which may be required by law.
O.
Prepare resolutions
to transfer moneys from one account to another.
P.
Work with data
processing equipment to revise or establish new operational procedures.
Q.
Cooperate and assist
the Township Auditor in the operation and auditing of accounts.
R.
Make difficult
inspections of varied transactions and records to ensure that concerned
regulations and accounting procedures are observed.
S.
Maintain or supervise
the maintenance of essential accounting records and files.
T.
Assist the Municipal
Treasurer in supervising and performing the work involved in the preparation
of varied financial reports and statements.
U.
Assist the Municipal
Treasurer in the negotiation of loans and the sale of bonds.
V.
Advise the Municipal
Treasurer of moneys available for investing and maintain records of
the Treasurer's investments.
W.
Provide cash flow
projection to the Municipal Treasurer for investment program.
X.
Conduct all investigations,
survey and reports directed by the Township Committee or Municipal
Administrator.
