To plan for private gatherings and organized activities that,
due to their size and/or special requirements, place demands on Township
Support Services or pose a danger to public health, safety and welfare,
and necessitate that the Township receive advance notice of these
events and be compensated for services required for the event that
go beyond usual operations.
As used in this chapter, the following terms shall have the
meanings indicated:
COMMUNITY EVENT
Any public event officially sponsored or officially organized
by the Township from time to time.
LANDOWNER
The legal owner or owners of land on which the Private Special
Event is to take place.
PRIVATE SPECIAL EVENT
A preplanned single event or series of events that, because
of its nature, interest, location, promotion or any combination of
similar influences, is expected to draw a large number of persons,
proposed to be held on private property or on a roadway, and requiring
the use of Support Services. Private Special Event shall include,
but not be limited to, races, festivals, shows, neighborhood celebrations,
parades, galas, fundraisers, public events which are privately sponsored
but open to the public, or similar activities generally considered
to be recreational or social in nature. The term shall not include
the normal operations, activities or affairs taking place on the land
of any duly established educational, recreational or religious organization
located in the Township, an event venue otherwise approved by the
Township (e.g., Bed-and-Breakfast Estate), an event whose estimated
total attendance of all participants is anticipated to be less than
200 people, to any community event or to an event where West Chester
University is the Sponsor.
SPONSOR
Person, association, firm, corporation, group or other entity
responsible for organizing, hosting or paying for the event.
SUPPORT SERVICES
Those services provided by the Township, or the Township's
designated emergency services providers, to ensure that an event is
conducted in such a manner as to protect the rights, safety, health,
property and general welfare of its citizens. These services include,
but are not limited to, fire protection, ambulance services, police
protection, crowd management and control, traffic and parking management,
and solid waste management.
The Township Manager shall notify the Sponsor of a Private Special
Event whether an application is approved or denied. If the notification
is an approval, it shall include any costs and/or conditions attached
to the approval. If the notification is a denial, it shall include
the reasons for denial.
By issuing a Private Special Event permit, the Township makes
no guarantees and assumes no liability for the safety of participants
in, or spectators of, the event. The Township shall require as a condition
of an event permit that the Sponsor and Landowner agree to indemnify,
defend, and hold the Township, its officials, employees, agents and
designated emergency providers harmless for any and all costs, damages,
or other liabilities related to the Private Special Event.