Editor's note–Former section 1.03.031 pertaining
to types of meetings; time and place and deriving from Ordinance 2013-10 adopted 6/11/13, was repealed and deleted in its entirety by Ordinance 2024-37 adopted 7/9/2024.
The following procedures relate to the agenda for meetings of
the council:
(1) The
mayor, working with the city administrator, will determine what items
of business should come before the council.
(2) Any
councilmember may ask the mayor to place an item on the agenda for
discussion.
(3) An
item may be placed on the agenda at the request of two or more councilmembers.
The councilmembers requesting the agenda item will be responsible
for the presentation of the item at the meeting. Any staff assistance
should be requested through the city administrator’s office.
Agenda items must reach the city secretary’s office at city
hall by 12:00 p.m., Tuesday, of the week preceding regular council
meetings.
(4) Any
member of the city staff wishing to have an item placed on the agenda
shall submit that item to the city administrator’s office for
approval. The city administrator may establish procedures for submission
of routine items without his or her approval.
(5) The
agenda packets for all regular meetings will be delivered by staff
on the Friday afternoon preceding the meetings. Councilmembers or
staff shall not disclose to any third party material that is referenced
as being protected by the attorney-client privilege. At the conclusion
of the meeting, all material so marked should be returned to the city
administrator.
(6) The
city secretary’s office is responsible for seeing that notices
for all meetings of the council comply with the Open Meetings Law.
(2004 Code, sec. 30.31)
(a)
During an open forum section of a meeting, all speakers shall
complete a public comment card and submit it to the city secretary
prior to speaking. All speakers are limited to a maximum of three
minutes each, except as may be extended by the mayor. A speaker who
wishes to present comments on behalf of another absent person, whether
present or absent, will not be granted additional time for the other
person.
(b)
For action items listed on the agenda:
(1)
The applicant for the item requested, if applicable, shall have
the opportunity to present comments, testimony, or arguments. The
applicant shall have a total of ten minutes for a presentation when
recognized by the mayor or presiding officer.
(2)
Any person wishing to speak about an action item on the agenda
shall complete a public comment card prior to the matter being reached
and present it to the city secretary. Upon being recognized by the
mayor, the person may speak or present evidence relevant to the matter
being heard. Such person shall come to the podium and announce their
name and address for the record. No person may speak without first
being recognized by the mayor. All persons wishing to speak on the
matter, who are not the applicant, shall be limited to three minutes
each, except as may be extended by the mayor. A person who wishes
to present comments on behalf of another person, whether present or
absent, will not be granted additional time for the other person.
(c)
Generally, citizens may not participate in the discussions of
the council at workshop sessions on items for which no action will
be taken.
(2004 Code, sec. 30.34; Ordinance 2024-37 adopted 7/9/2024)