The city shall have its records and accounts audited annually
and shall have an annual financial statement prepared. The audit shall
be performed by a licensed certified public accountant or a public
accountant who holds a permit to practice from the state board of
public accountancy. Such audit and financial statement shall be filed
with the city secretary within one hundred and twenty (120) days after
the last day of each fiscal year.
(2001 Code, sec. 35.30)
The city council may condition funding of volunteer or other
groups requesting city support on availability of adequate periodic
financial information listing income and expenditures by type, amount,
and date.
(2001 Code, sec. 35.31)
(a)
All
money received from forfeitures by the police department or from forfeitures
of any other law enforcement agency shall be immediately deposited
into a special bank account maintained in the city’s authorized
depository. Such funds shall be subject to the same signature requirements
as other city accounts and payment authorizations shall be documented
by the police department by case number or other reference to an eligible
expenditure.
(b)
In
the case of monies required for the payment of informants or other
criminal investigatory matters, the police chief shall be responsible
for request documentation and for keeping the amounts withdrawn to
the minimum required for the particular prospective activity. He shall
also be responsible for the redeposit of unused amounts. The police
department case files shall reflect amounts paid for drugs, informants,
or other criminal investigatory activity with appropriate safeguards
for the protection of individuals or the criminal investigatory process.
Sums not required for informants or drug buys may be expended only
after receiving budget approval.
(c)
The
city shall maintain a separate account for the special forfeiture
account. Amounts budgeted for drug buys or payment of informants shall
be deposited into the special account where forfeiture funds are paid.
(2001 Code, sec. 35.32; Ordinance
adopting Code)
