[Ord. No. 89-03 § 1; Ord. No. 92-05 § 1; Ord. No. 95-11; New]
Any person claiming payment from the Borough shall first submit
a detailed statement, in writing, of the items or demand necessitating
such forms as the borough should provide for that purpose. The certification
requirement shall not apply to any claims for one thousand ($1,000.00)
dollars or less, unless such claim is for reimbursement of employee
expenses, or for services provided exclusively and entirely by an
individual, in which case this exemption is inapplicable.
No bill, claim or demand shall be considered for payment unless
the voucher has attached to it or includes a certification of a department
head, or other municipal official responsible for certain functions,
or of his/her duly designated representative, having personal knowledge
of the facts that the goods have been received by or the services
rendered to the Borough, and that those services or goods are consistent
with any existing contract or purchase order.
All vouchers recommended for payment shall be presented to the
Governing Body by the Municipal Clerk at a regular meeting or at an
adjourned regular meeting. Authorization to pay the amounts of the
approved vouchers shall be by resolution of the Governing Body. Vouchers
for services of borough employees for whom salaries and dates of payment
are established by ordinance may be approved at a regular meeting
of the Governing Body prior to the date of such payment.
The corresponding vouchers shall accompany all checks drawn
in payment thereof when such checks are presented for signature to
two of the following parties: the Mayor, Chief Financial Officer or
the Municipal Clerk.
(Ord. No. 89-024 § 1)
The Borough accepts personal checks from members of the general
public paying Borough real estate taxes, water charges, sewer charges,
permits, fees, fines, and penalties, in order to facilitate such transactions.
All the checks accepted from members of the public are deposited for
collection with financial institutions where Borough accounts are
maintained.
[Ord. No. 89-024 § 2; Ord. No. 2016-03; N.J.S.A.
40:5-18; Ord. No. 2020-01]
The Governing Body hereby imposes a service charge, pursuant
to the authority granted in N.J.S.A. 40:5-18, in the amount of twenty
($20.00) dollars for each check, other written instrument or electronic
transfer that is returned for insufficient funds. The Chief Financial
Officer and Tax Collector are each authorized to require payment in
cash or by certified or cashier’s check when there have been
at least two prior occasions in which monies have been returned for
insufficient funds from the same individual.
[Ord. No. 11/5/81 § I]
No insurance company authorized to issue fire insurance policies
in the State of New Jersey, which issues or renews any fire insurance
policy after the adoption of this section and the filing of same with
the State Commissioner of Insurance, shall pay to any claimant a sum
in excess of two thousand five hundred ($2,500.00) dollars for fire
damage on any real property located within the Borough until such
time as:
a. All taxes
and assessments and all other municipal liens and charges due and
payable to the Borough as indicated on an official certificate of
search for municipal liens, shall have been paid in full; or
b. The municipality
submits to the insurance company a copy of a resolution adopted pursuant
to N.J.S.A. 17:36-11.
However, if an appeal is taken on the amount of any lien or
charge, other than an appeal on an assessed valuation of real property,
the insurance company shall issue a draft payable to the Court of
Record, pursuant to N.J.S.A. 17:36-10, in an amount totaling seventy-five
(75%) percent of the full amount of the lien or charge being contested
and the insurance company shall issue a draft payable to the municipality
for the remaining twenty-five (25%) percent of the lien or charge
being contested, provided, however, that the amount paid by the insurance
company to the court and the municipality shall not exceed the proceeds
payable under its insurance policy.
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[Ord. No. 11/5/81 § II]
The provisions of this section are intended to be interpreted
in conjunction with N.J.S.A. 17:36-8 through N.J.S.A. 17:36-13, and
the provisions of these Statutes are herein incorporated by reference.
[Ord. No. 09-16]
The Borough of Lakehurst adopts this sensitive information policy
to help protect employees, customers, contractors and the Borough
from damages related to the loss or misuse of sensitive information.
a. This policy
will:
1. Define
sensitive information;
2. Describe
the physical security of data when it is printed on paper;
3. Describe
the electronic security of data when stored and distributed; and
4. Place
the Borough in compliance with State and Federal law regarding identity
theft protection.
b. This policy
enables the Borough to protect existing customers, reducing risk from
identity fraud, and minimize potential damage to the Borough from
fraudulent new accounts. The program will help the Borough:
1. Identify
risks that signify potentially fraudulent activity within new or existing
covered accounts;
2. Detect
risks when they occur in covered accounts;
3. Respond
to risks to determine if fraudulent activity has occurred and act
if fraud has been attempted or committed; and
4. Update
the program periodically, including reviewing the accounts that are
covered and the identified risks that are part of the program.
[Ord. No. 09-16]
This policy and protection program applies to employees, contractors,
consultants, temporary workers, and other workers at the Borough,
including all personnel affiliated with third parties.
[Ord. No. 09-16]
a. Sensitive Information Policy.
1. Definition
of Sensitive Information. Sensitive information includes the following
items whether stored in electronic or printed format:
(a) Credit card information, including any of the following:
(1) Credit card number (in part or whole)
(2) Credit card expiration date
(b) Tax identification numbers, including:
(2) Business identification number
(3) Employer identification numbers
(c) Payroll information, including, among other information:
(d) Cafeteria plan check requests and associated paperwork
(e) Medical information for any employee or customer, including but not
limited to:
(4) Any related personal medical information
(f) Other personal information belonging to any customer, employee or
contractor, examples of which include:
(g) Borough personnel are encouraged to use common sense judgment in
securing confidential information to the proper extent. Furthermore,
this section should be read in conjunction with the Open Public Records
Act. If an employee is uncertain of the sensitivity of a particular
piece of information, the employee should contact their supervisor.
In the event that the Borough cannot resolve a conflict between this
policy and the Open Public Records Act, the Borough will contact the
Government Records Council.
b. Hard Copy Distribution. Each employee and contractor performing
work for the Borough will comply with the following policies:
1. File
cabinets, desk drawers, overhead cabinets, and any other storage space
containing documents with sensitive information will be locked when
not in use.
2. Storage
rooms containing documents with sensitive information and record retention
areas will be locked at the end of each workday or when unsupervised.
3. Desks,
workstations, work areas, printers and fax machines, and common shared
work areas will be cleared of all documents containing sensitive information
when not in use.
4. Whiteboards,
dry-erase boards, writing tablets, etc. in common shared work areas
will be erased, removed, or shredded when not in use.
5. When
documents containing sensitive information are discarded they will
be placed inside a locked shred bin or immediately shredded using
a mechanical cross cut or Department of Defense (DOD)-approved shredding
device. Locked shred bins are labeled "Confidential paper shredding
and recycling." Borough records, however, may only be destroyed in
accordance with the retention policies of the State of New Jersey
as specified under guidelines, rules, and regulations promulgated
by the Division of Archives and Records Management.
c. Electronic Distribution. Each employee and contractor performing
work for the Borough of Lakehurst will comply with the following policies:
1. Internally,
sensitive information may be transmitted using approved e-mail. All
sensitive information must be encrypted when stored in an electronic
format.
2. Any sensitive
information sent externally must be encrypted and password protected
and only to approved recipients. Additionally, a statement such as
this should be included in the e-mail: "This message may contain confidential
and/or proprietary information and is intended for the person/entity
to whom it was originally addressed. Any use by others is strictly
prohibited."
[Ord. No. 09-16]
If the Borough maintains certain covered accounts pursuant to
Federal legislation, the Borough may include the additional program
details.
a. Covered Accounts. A covered account includes any account
that involves or is designed to permit multiple payments or transactions.
Every new and existing customer account that meets the following criteria
is covered by this program:
1. Business,
personal and household accounts for which there is a reasonably foreseeable
risk of identity theft; or
2. Business,
personal and household accounts for which there is a reasonably foreseeable
risk to the safety or soundness of the Borough of Lakehurst from identity
theft, including financial, operational, compliance, reputation, or
litigation risks.
b. Red Flags.
1. The following
red flags are potential indicators of fraud. Any time a red flag,
or a situation closely resembling a red flag, is apparent, it should
be investigated for verification.
(a) Alerts, notifications or warnings from a consumer reporting agency;
(b) A fraud or active-duty alert included with a consumer report;
(c) A notice of credit freeze from a consumer reporting agency in response
to a request for a consumer report; or
(d) A notice of address discrepancy from a consumer reporting agency
as defined in § 334.82(b) of the Fairness and Accuracy in Credit
Transactions Act.
2. Red flags
also include consumer reports that indicate a pattern of activity
inconsistent with the history and usual pattern of activity of an
applicant or customer, such as:
(a) A recent and significant increase in the volume of inquiries;
(b) An unusual number of recently established credit relationships;
(c) A material change in the use of credit, especially with respect to
recently established credit relationships; or
(d) An account that was closed for cause or identified for abuse of account
privileges by a financial institution or creditor.
c. Suspicious Documents.
1. Documents
provided for identification that appear to have been altered or forged.
2. The photograph
or physical description on the identification is not consistent with
the appearance of the applicant or customer presenting the identification.
3. Other
information on the identification is not consistent with information
provided by the person opening a new covered account or customer presenting
the identification.
4. Other
information on the identification is not consistent with readily accessible
information that is on file with the municipality, such as a signature
card or a recent check.
5. An application
appears to have been altered or forged, or gives the appearance of
having been destroyed and reassembled.
d. Suspicious Personal Identifying Information.
1. Personal
identifying information provided is inconsistent when compared against
external information sources used by the municipality. For example:
(a) The address does not match any address in the consumer report;
(b) The Social Security number (SSN) has not been issued or is listed
on the Social Security Administration's Death Master File; or
(c) Personal identifying information provided by the customer is not
consistent with other personal identifying information provided by
the customer. For example, there is a lack of correlation between
the SSN range and date of birth.
2. Personal
identifying information provided is associated with known fraudulent
activity as indicated by internal or third-party sources used by the
Borough. For example, the address on an application is the same as
the address provided on a fraudulent application
3. Personal
identifying information provided is of a type commonly associated
with fraudulent activity as indicated by internal or third-party sources
used by the municipality. For example:
(a) The address on an application is fictitious, a mail drop, or a prison;
or
(b) The phone number is invalid or is associated with a pager or answering
service.
4. The SSN
provided is the same as that submitted by other persons opening an
account or other customers.
5. The address
or telephone number provided is the same as or similar to the address
or telephone number submitted by an unusually large number of other
customers or other persons opening accounts.
6. The customer
or the person opening the covered account fails to provide all required
personal identifying information on an application or in response
to notification that the application is incomplete.
7. Personal
identifying information provided is not consistent with personal identifying
information that is on file with the Borough.
8. When
using security questions (mother's maiden name, pet's name, etc.),
the person opening the covered account or the customer cannot provide
authenticating information beyond that which generally would be available
from a wallet or consumer report.
e. Unusual Use of, or Suspicious Activity Related to, the Covered Account.
1. Shortly
following the notice of a change of address for a covered account,
the Borough receives a request for new, additional, or replacement
goods or services, or for the addition of authorized users on the
account.
2. A new
revolving credit account is used in a manner commonly associated with
known patterns of fraud patterns. For example, the customer fails
to make the first payment or makes an initial payment but no subsequent
payments
3. A covered
account is used in a manner that is not consistent with established
patterns of activity on the account. There is, for example:
(a) Nonpayment when there is no history of late or missed payments;
(b) A material change in purchasing or usage patterns
4. A covered
account that has been inactive for a reasonably lengthy period of
time is used (taking into consideration the type of account, the expected
pattern of usage and other relevant factors).
5. Mail
sent to the customer is returned repeatedly as undeliverable although
transactions continue to be conducted in connection with the customer's
covered account.
6. The Borough
is notified that the customer is not receiving paper account statements.
7. The Borough
is notified of unauthorized charges or transactions in connection
with a customer's covered account.
8. The Borough
receives notice from customers, victims of identity theft, law enforcement
authorities, or other persons regarding possible identity theft in
connection with covered accounts held by the Borough.
9. The Borough
is notified by a customer, a victim of identity theft, a law enforcement
authority, or any other person that it has opened a fraudulent account
for a person engaged in identity theft.
[Ord. No. 09-16]
a. Once potentially
fraudulent activity is detected, an employee must act quickly as a
rapid appropriate response can protect customers and the Borough from
damages and loss.
1. Once
potentially fraudulent activity is detected, gather all related documentation
and write a description of the situation. Present this information
to the designated authority for determination.
2. The designated
authority will complete additional authentication to determine whether
the attempted transaction was fraudulent or authentic.
b. If a transaction
is determined to be fraudulent, appropriate actions must be taken
immediately. Actions may include:
1. Canceling
the transaction;
2. Notifying
and cooperating with appropriate law enforcement;
3. Determining
the extent of liability of the municipality; and
4. Notifying
the actual customer that fraud has been attempted.
[Ord. No. 09-16]
a. At periodic
intervals established in the program, or as required, the program
will be re-evaluated to determine whether all aspects of the program
are up to date and applicable in the current business environment.
b. Periodic
reviews will include an assessment of which accounts are covered by
the program.
c. As part
of the review, red flags may be revised, replaced or eliminated. Defining
new red flags may also be appropriate.
d. Actions
to take in the event that fraudulent activity is discovered may also
require revision to reduce damage to the Borough and its customers.
[Ord. No. 09-16]
a. Involvement of Management.
1. The Identity
Theft Prevention Program shall not be operated as an extension to
existing fraud prevention programs, and its importance warrants the
highest level of attention.
2. The Identity
Theft Prevention Program is the responsibility of the Governing Body.
Approval of the initial plan must be appropriately documented and
maintained.
3. Operational
responsibility of the program is delegated to Borough Administrator.
b. Staff Training.
1. Staff
training shall be conducted for all employees, officials and contractors
for whom it is reasonably foreseeable that they may come into contact
with accounts or personally identifiable information that may constitute
a risk to the Borough or its customers.
2. Borough
Administrator is responsible for ensuring identity theft training
for all requisite employees and contractors.
3. Employees
must receive annual training in all elements of this policy.
4. To ensure
maximum effectiveness, employees may continue to receive additional
training as changes to the program are made.
c. Oversight of Service Provider Arrangements.
1. It is
the responsibility of the Borough to ensure that the activities of
all service providers are conducted in accordance with reasonable
policies and procedures designed to detect, prevent, and mitigate
the risk of identity theft.
2. A service
provider that maintains its own identity theft prevention program,
consistent with the guidance of the red flag rules and validated by
appropriate due diligence, may be considered to be meeting these requirements.
3. Any specific
requirements should be specifically addressed in the appropriate contract
arrangements.
[Ord. No. 07-02]
Persons seeking to be married or joined in civil union by the
Mayor of the Borough of Lakehurst shall pay to the Borough of Lakehurst
a fee in accordance with the schedule listed below in addition to
any licensing fees mandated by State law or other municipal code.
[Ord. No. 07-02]
There is hereby established by and within the Borough of Lakehurst
a section setting forth policies and procedures concerning the payment
of the Mayor in connection with the performance of wedding and civil
ceremonies.
[Ord. No. 07-02]
a. WEDDING
CEREMONY shall mean the solemnization of a marriage between a male
and female licensed under the marriage statutes.
b. CIVIL
UNION CEREMONY shall mean the solemnization of a civil union between
two (2) same sex partners licensed in accordance with the Civil Union
Act.
c. BUSINESS
HOURS-FULL TIME MAYOR shall mean Monday–Friday, excepting holidays,
9:00 a.m.–4:00 p.m. and contiguous to regularly scheduled Council
meetings.
d. BUSINESS
HOURS-PART TIME MAYOR shall mean contiguous to any regularly scheduled
Council meeting or ceremonial event.
e. COMMUNITY
shall mean geographical area of the Borough of Lakehurst.
[Ord. No. 07-02]
Upon scheduling a wedding ceremony or civil union ceremony to
be performed by the Mayor of the Borough of Lakehurst the appropriate
fee, as listed in this schedule, shall be collected and deposited
in the current fund.
Marriage/Civil Union
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FT Mayor
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PT Mayor
|
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During business hours in the community
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$0
|
$75.00
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Outside business hours in the community
|
$75.00
|
$100.00
|
Business hours—outside the community
|
$100.00
|
$125.00
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Outside business hours—outside the community
|
$125.00
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$175.00
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[Ord. No. 07-02]
Upon officiating at a wedding or civil union ceremony the Mayor
shall present a requisition for payment with a copy of Part 4 of the
marriage/civil union license attached. Payment will then be processed
through the Finance Office from the appropriate line item.
[1973 Code § 2-15.1; Ord. No. 2/6/75 § 1; Ord.
No. 04-10]
The Municipal Clerk is hereby designated the custodian of records
for the Borough. No official records or copies of official records
of any department or office of this Borough shall be distributed to
the public unless specific authority is granted by the Open Public
Records Act, and application has been made and approved on the appropriate
form.
[1973 Code § 2-15.2; Ord. No. 2/6/75 § 1; Ord.
No. 04-10]
Discovery requests for police records will be furnished under
the appropriate court rules, attorney general and prosecutor guidelines
using the fee schedule established below.
[1973 Code § 2-15.3; Ord. No. 2/6/75 § 2; Ord.
No. 7/2/80; New; Ord. No. 04-10; Ord. No. 04-16; Ord. No. 05-11; Ord. No. 07-06; Ord. No.
08-07; Ord. No. 09-05; Ord. No. 09-12; Ord. No. 10-08; Ord. No. 2012-02]
a. Copies of Municipal Records:
Letter sized pages or smaller
|
$.05 per page
|
Legal sized pages or larger
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$.07 per page
|
When mailed, a stationery fee of $4.25 and postage will be added.
|
b. Certified Copies of Vital Statistics Records.
Birth Certificate
|
$25.00 per first copy and $5.00 for each additional
|
Death Certificate
|
$25.00 per first copy and $5.00 for each additional
|
Domestic Partnership
|
$25.00 per first copy and $5.00 for each additional
|
Marriage Certificate
|
$25.00 per first copy and $5.00 for each additional
|
Civil Union
|
$25.00 per first copy and $5.00 for each additional
|
c. Land Development Ordinance: $50.00 per copy.
d. Imposition of Service Charge; Electronic Files for Tax and Utilities.
1. Definition.
ELECTRONIC FILES shall mean any tax or utility records maintained
within the respective department on the municipal computer system.
2. A service
charge in the amount of twenty-five ($25.00) dollars per request or
a seven hundred fifty ($750.00) dollar annual fee paid in advance
shall be imposed for any electronic file requested. The Governing
Body authorizes the appropriate municipal officer to collect such
fee and deposit it in the Borough treasury. This fee does not apply
to mortgage companies and mortgage servicing companies in connection
with the direct billing and payment of real estate taxes.
3. It is
hereby determined that the amount of such service charge is equal
to the approximate amount of the Borough's administrative or other
related costs.
e. Certified Copies of Court Dispositions: $4.00
f. COSTAR Video:
DVD/CD per copy
|
$50.00
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Review
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$50.00
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g. Accident reports requested other than in person: $5.00 per report
[Ord. No. 04-10]
Should an overpayment accompany an initial request for records,
same will be deposited pursuant to municipal policy, and a ledger
note made by the receiving department. Upon written request a refund
will be furnished.
[Ord. No. 2014-04]
a. In accordance
with N.J.S.A. 54:5-54 the tax collector shall provide to any party
entitled to redeem a certificate pursuant to this section (N.J.S.A.)
two calculations of the amount required for redemption within a calendar
year at no cost. For each subsequent calculation requested from tax
collector there shall be a $50.00 fee. A request for a redemption
calculation shall be made in writing to the tax collector.
b. In accordance
with N.J.S.A. 54:5-97.1 the tax collector may charge a lien holder
of a tax lien $50.00 for the calculation of the amount due to redeem
the tax lien as required Pursuant to N.J.S.A. 54:5-97.1. Any request
for the redemption calculation shall specify the date to be used for
the calculation, which shall be the date of the notice. Neither the
tax collector nor the municipality shall be liable for an incorrect
calculation. The fee paid to the municipality shall not become part
of the lien and shall not be passed on to any party entitled to redeem
pursuant to N.J.S.A. 54:5-54.