[Ord. No. 89-03 § 1; Ord. No. 92-05 § 1; Ord. No. 95-11; New]
Any person claiming payment from the Borough shall first submit a detailed statement, in writing, of the items or demand necessitating such forms as the borough should provide for that purpose. The certification requirement shall not apply to any claims for one thousand ($1,000.00) dollars or less, unless such claim is for reimbursement of employee expenses, or for services provided exclusively and entirely by an individual, in which case this exemption is inapplicable.
No bill, claim or demand shall be considered for payment unless the voucher has attached to it or includes a certification of a department head, or other municipal official responsible for certain functions, or of his/her duly designated representative, having personal knowledge of the facts that the goods have been received by or the services rendered to the Borough, and that those services or goods are consistent with any existing contract or purchase order.
All vouchers recommended for payment shall be presented to the Governing Body by the Municipal Clerk at a regular meeting or at an adjourned regular meeting. Authorization to pay the amounts of the approved vouchers shall be by resolution of the Governing Body. Vouchers for services of borough employees for whom salaries and dates of payment are established by ordinance may be approved at a regular meeting of the Governing Body prior to the date of such payment.
The corresponding vouchers shall accompany all checks drawn in payment thereof when such checks are presented for signature to two of the following parties: the Mayor, Chief Financial Officer or the Municipal Clerk.
(Ord. No. 89-024 § 1)
The Borough accepts personal checks from members of the general public paying Borough real estate taxes, water charges, sewer charges, permits, fees, fines, and penalties, in order to facilitate such transactions. All the checks accepted from members of the public are deposited for collection with financial institutions where Borough accounts are maintained.
[Ord. No. 89-024 § 2; Ord. No. 2016-03; N.J.S.A. 40:5-18; Ord. No. 2020-01]
The Governing Body hereby imposes a service charge, pursuant to the authority granted in N.J.S.A. 40:5-18, in the amount of twenty ($20.00) dollars for each check, other written instrument or electronic transfer that is returned for insufficient funds. The Chief Financial Officer and Tax Collector are each authorized to require payment in cash or by certified or cashier’s check when there have been at least two prior occasions in which monies have been returned for insufficient funds from the same individual.
[Ord. No. 11/5/81 § I]
No insurance company authorized to issue fire insurance policies in the State of New Jersey, which issues or renews any fire insurance policy after the adoption of this section and the filing of same with the State Commissioner of Insurance, shall pay to any claimant a sum in excess of two thousand five hundred ($2,500.00) dollars for fire damage on any real property located within the Borough until such time as:
a. 
All taxes and assessments and all other municipal liens and charges due and payable to the Borough as indicated on an official certificate of search for municipal liens, shall have been paid in full; or
b. 
The municipality submits to the insurance company a copy of a resolution adopted pursuant to N.J.S.A. 17:36-11.
However, if an appeal is taken on the amount of any lien or charge, other than an appeal on an assessed valuation of real property, the insurance company shall issue a draft payable to the Court of Record, pursuant to N.J.S.A. 17:36-10, in an amount totaling seventy-five (75%) percent of the full amount of the lien or charge being contested and the insurance company shall issue a draft payable to the municipality for the remaining twenty-five (25%) percent of the lien or charge being contested, provided, however, that the amount paid by the insurance company to the court and the municipality shall not exceed the proceeds payable under its insurance policy.
[Ord. No. 11/5/81 § II]
The provisions of this section are intended to be interpreted in conjunction with N.J.S.A. 17:36-8 through N.J.S.A. 17:36-13, and the provisions of these Statutes are herein incorporated by reference.
[Ord. No. 09-16]
The Borough of Lakehurst adopts this sensitive information policy to help protect employees, customers, contractors and the Borough from damages related to the loss or misuse of sensitive information.
a. 
This policy will:
1. 
Define sensitive information;
2. 
Describe the physical security of data when it is printed on paper;
3. 
Describe the electronic security of data when stored and distributed; and
4. 
Place the Borough in compliance with State and Federal law regarding identity theft protection.
b. 
This policy enables the Borough to protect existing customers, reducing risk from identity fraud, and minimize potential damage to the Borough from fraudulent new accounts. The program will help the Borough:
1. 
Identify risks that signify potentially fraudulent activity within new or existing covered accounts;
2. 
Detect risks when they occur in covered accounts;
3. 
Respond to risks to determine if fraudulent activity has occurred and act if fraud has been attempted or committed; and
4. 
Update the program periodically, including reviewing the accounts that are covered and the identified risks that are part of the program.
[Ord. No. 09-16]
This policy and protection program applies to employees, contractors, consultants, temporary workers, and other workers at the Borough, including all personnel affiliated with third parties.
[Ord. No. 09-16]
a. 
Sensitive Information Policy.
1. 
Definition of Sensitive Information. Sensitive information includes the following items whether stored in electronic or printed format:
(a) 
Credit card information, including any of the following:
(1) 
Credit card number (in part or whole)
(2) 
Credit card expiration date
(3) 
Cardholder name
(4) 
Cardholder address
(b) 
Tax identification numbers, including:
(1) 
Social Security number
(2) 
Business identification number
(3) 
Employer identification numbers
(c) 
Payroll information, including, among other information:
(1) 
Paychecks.
(2) 
Pay stubs.
(d) 
Cafeteria plan check requests and associated paperwork
(e) 
Medical information for any employee or customer, including but not limited to:
(1) 
Doctor names and claims
(2) 
Insurance claims
(3) 
Prescriptions
(4) 
Any related personal medical information
(f) 
Other personal information belonging to any customer, employee or contractor, examples of which include:
(1) 
Date of birth
(2) 
Address
(3) 
Phone numbers
(4) 
Maiden name
(5) 
Names
(6) 
Customer number
(g) 
Borough personnel are encouraged to use common sense judgment in securing confidential information to the proper extent. Furthermore, this section should be read in conjunction with the Open Public Records Act. If an employee is uncertain of the sensitivity of a particular piece of information, the employee should contact their supervisor. In the event that the Borough cannot resolve a conflict between this policy and the Open Public Records Act, the Borough will contact the Government Records Council.
b. 
Hard Copy Distribution. Each employee and contractor performing work for the Borough will comply with the following policies:
1. 
File cabinets, desk drawers, overhead cabinets, and any other storage space containing documents with sensitive information will be locked when not in use.
2. 
Storage rooms containing documents with sensitive information and record retention areas will be locked at the end of each workday or when unsupervised.
3. 
Desks, workstations, work areas, printers and fax machines, and common shared work areas will be cleared of all documents containing sensitive information when not in use.
4. 
Whiteboards, dry-erase boards, writing tablets, etc. in common shared work areas will be erased, removed, or shredded when not in use.
5. 
When documents containing sensitive information are discarded they will be placed inside a locked shred bin or immediately shredded using a mechanical cross cut or Department of Defense (DOD)-approved shredding device. Locked shred bins are labeled "Confidential paper shredding and recycling." Borough records, however, may only be destroyed in accordance with the retention policies of the State of New Jersey as specified under guidelines, rules, and regulations promulgated by the Division of Archives and Records Management.
c. 
Electronic Distribution. Each employee and contractor performing work for the Borough of Lakehurst will comply with the following policies:
1. 
Internally, sensitive information may be transmitted using approved e-mail. All sensitive information must be encrypted when stored in an electronic format.
2. 
Any sensitive information sent externally must be encrypted and password protected and only to approved recipients. Additionally, a statement such as this should be included in the e-mail: "This message may contain confidential and/or proprietary information and is intended for the person/entity to whom it was originally addressed. Any use by others is strictly prohibited."
[Ord. No. 09-16]
If the Borough maintains certain covered accounts pursuant to Federal legislation, the Borough may include the additional program details.
a. 
Covered Accounts. A covered account includes any account that involves or is designed to permit multiple payments or transactions. Every new and existing customer account that meets the following criteria is covered by this program:
1. 
Business, personal and household accounts for which there is a reasonably foreseeable risk of identity theft; or
2. 
Business, personal and household accounts for which there is a reasonably foreseeable risk to the safety or soundness of the Borough of Lakehurst from identity theft, including financial, operational, compliance, reputation, or litigation risks.
b. 
Red Flags.
1. 
The following red flags are potential indicators of fraud. Any time a red flag, or a situation closely resembling a red flag, is apparent, it should be investigated for verification.
(a) 
Alerts, notifications or warnings from a consumer reporting agency;
(b) 
A fraud or active-duty alert included with a consumer report;
(c) 
A notice of credit freeze from a consumer reporting agency in response to a request for a consumer report; or
(d) 
A notice of address discrepancy from a consumer reporting agency as defined in § 334.82(b) of the Fairness and Accuracy in Credit Transactions Act.
2. 
Red flags also include consumer reports that indicate a pattern of activity inconsistent with the history and usual pattern of activity of an applicant or customer, such as:
(a) 
A recent and significant increase in the volume of inquiries;
(b) 
An unusual number of recently established credit relationships;
(c) 
A material change in the use of credit, especially with respect to recently established credit relationships; or
(d) 
An account that was closed for cause or identified for abuse of account privileges by a financial institution or creditor.
c. 
Suspicious Documents.
1. 
Documents provided for identification that appear to have been altered or forged.
2. 
The photograph or physical description on the identification is not consistent with the appearance of the applicant or customer presenting the identification.
3. 
Other information on the identification is not consistent with information provided by the person opening a new covered account or customer presenting the identification.
4. 
Other information on the identification is not consistent with readily accessible information that is on file with the municipality, such as a signature card or a recent check.
5. 
An application appears to have been altered or forged, or gives the appearance of having been destroyed and reassembled.
d. 
Suspicious Personal Identifying Information.
1. 
Personal identifying information provided is inconsistent when compared against external information sources used by the municipality. For example:
(a) 
The address does not match any address in the consumer report;
(b) 
The Social Security number (SSN) has not been issued or is listed on the Social Security Administration's Death Master File; or
(c) 
Personal identifying information provided by the customer is not consistent with other personal identifying information provided by the customer. For example, there is a lack of correlation between the SSN range and date of birth.
2. 
Personal identifying information provided is associated with known fraudulent activity as indicated by internal or third-party sources used by the Borough. For example, the address on an application is the same as the address provided on a fraudulent application
3. 
Personal identifying information provided is of a type commonly associated with fraudulent activity as indicated by internal or third-party sources used by the municipality. For example:
(a) 
The address on an application is fictitious, a mail drop, or a prison; or
(b) 
The phone number is invalid or is associated with a pager or answering service.
4. 
The SSN provided is the same as that submitted by other persons opening an account or other customers.
5. 
The address or telephone number provided is the same as or similar to the address or telephone number submitted by an unusually large number of other customers or other persons opening accounts.
6. 
The customer or the person opening the covered account fails to provide all required personal identifying information on an application or in response to notification that the application is incomplete.
7. 
Personal identifying information provided is not consistent with personal identifying information that is on file with the Borough.
8. 
When using security questions (mother's maiden name, pet's name, etc.), the person opening the covered account or the customer cannot provide authenticating information beyond that which generally would be available from a wallet or consumer report.
e. 
Unusual Use of, or Suspicious Activity Related to, the Covered Account.
1. 
Shortly following the notice of a change of address for a covered account, the Borough receives a request for new, additional, or replacement goods or services, or for the addition of authorized users on the account.
2. 
A new revolving credit account is used in a manner commonly associated with known patterns of fraud patterns. For example, the customer fails to make the first payment or makes an initial payment but no subsequent payments
3. 
A covered account is used in a manner that is not consistent with established patterns of activity on the account. There is, for example:
(a) 
Nonpayment when there is no history of late or missed payments;
(b) 
A material change in purchasing or usage patterns
4. 
A covered account that has been inactive for a reasonably lengthy period of time is used (taking into consideration the type of account, the expected pattern of usage and other relevant factors).
5. 
Mail sent to the customer is returned repeatedly as undeliverable although transactions continue to be conducted in connection with the customer's covered account.
6. 
The Borough is notified that the customer is not receiving paper account statements.
7. 
The Borough is notified of unauthorized charges or transactions in connection with a customer's covered account.
8. 
The Borough receives notice from customers, victims of identity theft, law enforcement authorities, or other persons regarding possible identity theft in connection with covered accounts held by the Borough.
9. 
The Borough is notified by a customer, a victim of identity theft, a law enforcement authority, or any other person that it has opened a fraudulent account for a person engaged in identity theft.
[Ord. No. 09-16]
a. 
Once potentially fraudulent activity is detected, an employee must act quickly as a rapid appropriate response can protect customers and the Borough from damages and loss.
1. 
Once potentially fraudulent activity is detected, gather all related documentation and write a description of the situation. Present this information to the designated authority for determination.
2. 
The designated authority will complete additional authentication to determine whether the attempted transaction was fraudulent or authentic.
b. 
If a transaction is determined to be fraudulent, appropriate actions must be taken immediately. Actions may include:
1. 
Canceling the transaction;
2. 
Notifying and cooperating with appropriate law enforcement;
3. 
Determining the extent of liability of the municipality; and
4. 
Notifying the actual customer that fraud has been attempted.
[Ord. No. 09-16]
a. 
At periodic intervals established in the program, or as required, the program will be re-evaluated to determine whether all aspects of the program are up to date and applicable in the current business environment.
b. 
Periodic reviews will include an assessment of which accounts are covered by the program.
c. 
As part of the review, red flags may be revised, replaced or eliminated. Defining new red flags may also be appropriate.
d. 
Actions to take in the event that fraudulent activity is discovered may also require revision to reduce damage to the Borough and its customers.
[Ord. No. 09-16]
a. 
Involvement of Management.
1. 
The Identity Theft Prevention Program shall not be operated as an extension to existing fraud prevention programs, and its importance warrants the highest level of attention.
2. 
The Identity Theft Prevention Program is the responsibility of the Governing Body. Approval of the initial plan must be appropriately documented and maintained.
3. 
Operational responsibility of the program is delegated to Borough Administrator.
b. 
Staff Training.
1. 
Staff training shall be conducted for all employees, officials and contractors for whom it is reasonably foreseeable that they may come into contact with accounts or personally identifiable information that may constitute a risk to the Borough or its customers.
2. 
Borough Administrator is responsible for ensuring identity theft training for all requisite employees and contractors.
3. 
Employees must receive annual training in all elements of this policy.
4. 
To ensure maximum effectiveness, employees may continue to receive additional training as changes to the program are made.
c. 
Oversight of Service Provider Arrangements.
1. 
It is the responsibility of the Borough to ensure that the activities of all service providers are conducted in accordance with reasonable policies and procedures designed to detect, prevent, and mitigate the risk of identity theft.
2. 
A service provider that maintains its own identity theft prevention program, consistent with the guidance of the red flag rules and validated by appropriate due diligence, may be considered to be meeting these requirements.
3. 
Any specific requirements should be specifically addressed in the appropriate contract arrangements.
[Ord. No. 07-02]
Persons seeking to be married or joined in civil union by the Mayor of the Borough of Lakehurst shall pay to the Borough of Lakehurst a fee in accordance with the schedule listed below in addition to any licensing fees mandated by State law or other municipal code.
[Ord. No. 07-02]
There is hereby established by and within the Borough of Lakehurst a section setting forth policies and procedures concerning the payment of the Mayor in connection with the performance of wedding and civil ceremonies.
[Ord. No. 07-02]
a. 
WEDDING CEREMONY shall mean the solemnization of a marriage between a male and female licensed under the marriage statutes.
b. 
CIVIL UNION CEREMONY shall mean the solemnization of a civil union between two (2) same sex partners licensed in accordance with the Civil Union Act.
c. 
BUSINESS HOURS-FULL TIME MAYOR shall mean Monday–Friday, excepting holidays, 9:00 a.m.–4:00 p.m. and contiguous to regularly scheduled Council meetings.
d. 
BUSINESS HOURS-PART TIME MAYOR shall mean contiguous to any regularly scheduled Council meeting or ceremonial event.
e. 
COMMUNITY shall mean geographical area of the Borough of Lakehurst.
[Ord. No. 07-02]
Upon scheduling a wedding ceremony or civil union ceremony to be performed by the Mayor of the Borough of Lakehurst the appropriate fee, as listed in this schedule, shall be collected and deposited in the current fund.
Marriage/Civil Union
FT Mayor
PT Mayor
During business hours in the community
$0
$75.00
Outside business hours in the community
$75.00
$100.00
Business hours—outside the community
$100.00
$125.00
Outside business hours—outside the community
$125.00
$175.00
[Ord. No. 07-02]
Upon officiating at a wedding or civil union ceremony the Mayor shall present a requisition for payment with a copy of Part 4 of the marriage/civil union license attached. Payment will then be processed through the Finance Office from the appropriate line item.
[1973 Code § 2-15.1; Ord. No. 2/6/75 § 1; Ord. No. 04-10]
The Municipal Clerk is hereby designated the custodian of records for the Borough. No official records or copies of official records of any department or office of this Borough shall be distributed to the public unless specific authority is granted by the Open Public Records Act, and application has been made and approved on the appropriate form.
[1973 Code § 2-15.2; Ord. No. 2/6/75 § 1; Ord. No. 04-10]
Discovery requests for police records will be furnished under the appropriate court rules, attorney general and prosecutor guidelines using the fee schedule established below.
[1973 Code § 2-15.3; Ord. No. 2/6/75 § 2; Ord. No. 7/2/80; New; Ord. No. 04-10; Ord. No. 04-16; Ord. No. 05-11; Ord. No. 07-06; Ord. No. 08-07; Ord. No. 09-05; Ord. No. 09-12; Ord. No. 10-08; Ord. No. 2012-02]
a. 
Copies of Municipal Records:
Letter sized pages or smaller
$.05 per page
Legal sized pages or larger
$.07 per page
When mailed, a stationery fee of $4.25 and postage will be added.
b. 
Certified Copies of Vital Statistics Records.
Birth Certificate
$25.00 per first copy and $5.00 for each additional
Death Certificate
$25.00 per first copy and $5.00 for each additional
Domestic Partnership
$25.00 per first copy and $5.00 for each additional
Marriage Certificate
$25.00 per first copy and $5.00 for each additional
Civil Union
$25.00 per first copy and $5.00 for each additional
c. 
Land Development Ordinance: $50.00 per copy.
d. 
Imposition of Service Charge; Electronic Files for Tax and Utilities.
1. 
Definition. ELECTRONIC FILES shall mean any tax or utility records maintained within the respective department on the municipal computer system.
2. 
A service charge in the amount of twenty-five ($25.00) dollars per request or a seven hundred fifty ($750.00) dollar annual fee paid in advance shall be imposed for any electronic file requested. The Governing Body authorizes the appropriate municipal officer to collect such fee and deposit it in the Borough treasury. This fee does not apply to mortgage companies and mortgage servicing companies in connection with the direct billing and payment of real estate taxes.
3. 
It is hereby determined that the amount of such service charge is equal to the approximate amount of the Borough's administrative or other related costs.
e. 
Certified Copies of Court Dispositions: $4.00
f. 
COSTAR Video:
DVD/CD per copy
$50.00
Review
$50.00
g. 
Accident reports requested other than in person: $5.00 per report
[Ord. No. 04-10]
Should an overpayment accompany an initial request for records, same will be deposited pursuant to municipal policy, and a ledger note made by the receiving department. Upon written request a refund will be furnished.
[Ord. No. 2014-04]
a. 
In accordance with N.J.S.A. 54:5-54 the tax collector shall provide to any party entitled to redeem a certificate pursuant to this section (N.J.S.A.) two calculations of the amount required for redemption within a calendar year at no cost. For each subsequent calculation requested from tax collector there shall be a $50.00 fee. A request for a redemption calculation shall be made in writing to the tax collector.
b. 
In accordance with N.J.S.A. 54:5-97.1 the tax collector may charge a lien holder of a tax lien $50.00 for the calculation of the amount due to redeem the tax lien as required Pursuant to N.J.S.A. 54:5-97.1. Any request for the redemption calculation shall specify the date to be used for the calculation, which shall be the date of the notice. Neither the tax collector nor the municipality shall be liable for an incorrect calculation. The fee paid to the municipality shall not become part of the lien and shall not be passed on to any party entitled to redeem pursuant to N.J.S.A. 54:5-54.