[HISTORY: Adopted by the Township Committee of the Township of Commercial 6-21-2012 by Ord. No. 2012-533. Amendments noted where applicable.]
The areas occupied by the Commercial Township Baseball Association and LLCD&VA Commercial Township Community Food Pantry are not available for use by any other organization or person.
A. 
The Township of Commercial residents and related Township organizations may use the Charles Sheppard Community Center, along with responsible community groups as prescribed by Township Committee. A group or organization must fit at least one of the following criteria in order to use a municipal building.
(1) 
Municipal organizations, including the Commercial Township Baseball Association and LLCD&VA Commercial Township Community Food Pantry.
(2) 
Citizen advisory groups, Boy Scouts, Girl Scouts, Brownies, Cub Scouts, 4-H group and other as determined by Township Committee.
(3) 
Commercial Township community groups not operating for profit, such as charitable, philanthropic, independent recreation or cultural groups.
(4) 
Members of the general public hosting acceptable events such as baby showers, birthday parties.
(5) 
The Haleyville United Methodist Church is allowed to have two community dinners each year.
[Added 7-19-2012 by Ord. No. 2012-536]
(6) 
The Haleyville United Methodist Church Sunday School is allowed to conduct Sunday School Classes during the months of September to May.
[Added 7-19-2012 by Ord. No. 2012-536]
B. 
It shall be noted that the Township Committee has the right to grant exceptions to this policy for extenuating circumstances or to deny a group use of the building even if they do meet the classifications.
A. 
The requirements of the Township of Commercial shall be given first priority, including the Commercial Township Baseball Association and the LLCD&VA Commercial Township Community Food Pantry.
B. 
Municipal functions shall have first priority after the boards. Municipal functions shall include the activities of the Recreation Committee and the Environmental Commission.
C. 
Reservations for the use of the Charles Sheppard Community Center will be accepted in the Commercial Township municipal building and assigned as they are received.
D. 
Community organizations for the public (i.e., Boy Scouts, Girl Scouts, etc.) shall be given priority over private community organizations.
E. 
Unless special arrangements are made, it is expected that facilities will not be used later than 10:00 p.m., with the exception of municipal meetings.
F. 
Political campaigns and/or political fundraising are prohibited. Political forums are permitted as long as they include fair and equal access to all parties.
If there is a question as to approval or denial of a user group, the request may be submitted to Township Committee for further review.
The following regulations shall be observed with regard to the use of properties of the municipal building.
A. 
Meetings shall not be held that violate any local, state or federal laws. The permittee hereby assures that all programs and activities implemented at the facility and aimed at the general public will be conducted on a nondiscriminatory basis regardless of an individual's general, race, color, or national origin.
B. 
All groups shall have at least one adult supervisor who shall be present at all times.
C. 
The user shall be responsible for the conduct of both patrons and participants.
D. 
It shall be the responsibility of the user to pay for all damages to the municipal building property or equipment that may occur as the result of a group's use of the equipment or facilities. The Building Manager shall request an insurance policy of the facilities user to insure that, should damages and/or personal injury occur within the municipal building, Commercial Township shall not be held responsible. Said insurance may be obtained by the permittee or other member thereof through the purchase of a rider on a homeowners insurance which adds Commercial Township as an additional insured for the specific event in the amount of a minimum of $1,000,000 and $2,000,000 respectfully.
[Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]
E. 
Use of any area shall be for use of the area in its normal condition.
F. 
It shall be the responsibility of the user to leave the facilities in a clean and orderly manner; otherwise, a custodial fee may be charged. The following guidelines listed below would be examples of minimal expectations that are expected.
(1) 
All tables/chairs shall be returned to their original placement. Furniture is not to be removed from the building at any time.
(2) 
Carpet/flooring needs to be cleaned (spills/stains cleaned up, floors swept and washed.
(3) 
Dispose of garbage properly. Please provide your own plastic garbage bags and remove any trash. We have no facilities for garbage storage. Garbage and recycling must be separated.
G. 
No smoking is permitted inside any municipal building.
H. 
Putting up decorations on the walls or directly on the ceiling is prohibited. The use of nails, tacks, staples, tape, etc., will not be permitted to secure decorations. All decorations must be removed prior to leaving the facility.
I. 
The Township assumes no responsibility for properties left on the premises by the user, the user's patron, or the user's participants.
J. 
No gambling or games of chance will be permitted. The sale or possession of drugs and/or alcohol is strictly prohibited.
K. 
No assistance from Township employees is provided.
L. 
Building capacities are based on fire safety codes and are not to be exceeded for any reason.
M. 
There will be no cooking on the premises. The use of the kitchen facilities will be in accordance with the Building Manager.
A. 
A security deposit in the amount of $100 is required upon reservation of the municipal building. Said deposit may be returned within 72 hours after final inspection. Notice of cancellation is required at least 48 hours prior to reservation date or the deposit is forfeited.
B. 
An additional security deposit in the amount of $500 may be imposed on high-impact functions such as dancing, gymnastics, etc., that could cause damage to the facility, including using the kitchen area. No cooking is allowed.
C. 
The rental fee is for a single-day reservation and is $250.
D. 
A rental fee and security deposit shall be waived for all Township-related organizations, groups, committees, agencies and bodies.
E. 
A cleaning fee of $80 may be imposed at the sole discretion of the Township Building Manager upon any renter of a municipal building.
F. 
A custodial charge may be issued for damage to the property. The charge assessed shall cover any and all expenses occurred in returning the facilities to the original condition before damages were done. The minimal fee amount shall be $25.
G. 
The Building Manager and/or municipal Clerk shall review the condition of the municipal facilities after rental.
Failure to follow these guidelines or pay any assessed fee shall result in the revocation of that user's privilege to use the municipal building.