As used in this chapter, the following terms shall have the
meanings indicated:
ACTUAL COST
The total cost of personnel including wages, fringe benefits
and all other benefits and overhead related to the time spent in search
of records.
AUTHORITY
Any of the following Village of Centuria entities having
custody of a Village record: an office, elected official, agency,
board, commission, committee, council, department or public body corporate
and politic created by constitution, law, ordinance, rule or order;
or a formally constituted subunit of the foregoing.
CUSTODIAN
That officer, department head, division head, or employee of the Village designated under §
100-3 or otherwise responsible by law to keep and preserve any Village records or file, deposit or keep such records in his or her office, or is lawfully in possession or entitled to possession of such public records and who is required by this section to respond to requests for access to such records.
DIRECT COST
The actual cost of personnel plus all expenses for paper,
copier time, depreciation and supplies.
RECORD
Any material on which written, drawn, printed, spoken, visual
or electromagnetic information or electronically generated or stored
data is recorded or preserved, regardless of physical form or characteristics,
which has been created or is being kept by an authority. "Record"
includes, but is not limited to, handwritten, typed or printed pages,
maps, charts, photographs, films, recordings, tapes, optical discs
and any other medium on which electronically generated or stored data
is recorded or preserved. "Record" does not include drafts, notes,
preliminary computations and like materials prepared for the originator's
personal use or prepared by the originator in the name of a person
for whom the originator is working; materials which are purely the
personal property of the custodian and have no relation to his or
her office; materials to which access is limited by copyright, patent
or bequest; and published materials in the possession of an authority
other than a public library which are available for sale or which
are available for inspection at a public library.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. IV)]
[Amended 6-10-2019 by Ord. No. 03-2019]
A. General records schedule adopted. The Village hereby adopts by reference
the Wisconsin Municipal Records Schedule (hereinafter, "Records Schedule"),
pertaining to the retention and destruction of public records, and
approved by the State of Wisconsin Public Records Board (hereinafter,
"Records Board") on August 27, 2018. A copy of the Records Schedule
will be kept on file in the Village Clerk's office located at 305
Wisconsin Avenue.
B. Other records. In the event the Village creates a record not contemplated
by the Records Schedule, the Village may, subject to the Records Board's
prior approval, either adopt an applicable records retention schedule
set forth by the Records Board, if available, or create its own retention
schedule pertaining to the record.
C. Repeal. All ordinances, or portions thereof, and resolutions, or
portions thereof, in conflict with any portion of the Records Schedule
are hereby repealed. Any approved Village retention schedule, or portion
thereof, for any record not contemplated by the Records Schedule shall
remain in full force and effect.