(a) The
procurement procedure for the purchase of services shall be as follows:
(1) The purchasing officer shall solicit quotes or proposals by written
request from prospective contractors.
(2) The purchasing officer shall keep a public record of all requests
for one year after the submission of the proposals or, if no proposals
are received, the placing of the purchase orders.
(3) For purchases of services greater than $10,000, if feasible, the
contract award shall be made based upon at least three written quotes
or proposals to a responsible contractor, who submits the lowest responsive
quote or proposal, or whose quote or proposal provides the best value
to the City. Best value means the same as used in Sec. 10-98 of this
article.
(b) Nothing
in this division shall be construed to authorize the purchase of services
that would otherwise not comply with relevant state law or other legal
authority.
(Ord. No. 2020-17 § 1, 8-12-20; Ord. No. 2007-02(RR) § 1, 2-28-07)
(a) The
selection of specialized professional services of private architectural,
landscape architectural, engineering, environmental, land surveying,
or construction project management firms shall be awarded based on
demonstrated competence and on the professional qualifications necessary
for the satisfactory performance of the services required at a fair
and reasonable price consistent with
Government Code 4526.
(b) Requests
for proposals shall be used when the specialized services of professionals
are needed. For services in excess of $10,000, whenever possible,
at least three proposals shall be received for the specialized professional
service needed. The purchasing officer may waive the requirements
for solicitation of multiple proposals if only one individual or firm
can readily provide the specialized professional service or if services
are entirely funded through reimbursement from a private party.
(c) The
award of the specialized service contract shall be made to the responsible
bidder whose proposal is determined to be most advantageous to the
city, taking into consideration not just the proposal price, but also
the evaluation criteria set forth in the request for proposal.
(d) In
carrying out its procurement procedures, the city is specifically
prohibited from any unlawful activity including, but not limited to,
rebates, kickbacks, or other unlawful consideration, and city employees
are specifically prohibited from participating in the selection process
if they have a relationship with a person or business entity seeking
a contract that would subject those employees to the prohibition of
Government Code section 87100 or a violation of any other law.
(Ord. No. 2020-17 § 1, 8-12-20; Ord. No. 2007-02(RR) § 1, 2-28-07)
The procurement procedures for services may be dispensed with
when:
(a) The
services will be performed entirely by city forces at no cost;
(b) The
services are otherwise excepted from the procurement procedures pursuant
to section 10-123 or state law;
(c) When
only one individual or firm can provide the service;
(d) The
services are secured by the competitive negotiation procedures in
section 10-98; or
(e) An
emergency or exigency requires the services as set forth in section
10-80.
(Ord. No. 2020-17 § 1, 8-12-20)
Purchases not subject to the provisions of this Division 3 are
as follows:
(a) Real
property purchases and related title and escrow fees;
(c) Procurement
credit card purchases;
(d) Transportation
and freight charges when not specifically indicated on a purchase
order;
(e) Works
of art, entertainment or performers;
(g) Insurance
and bond premiums;
(i) Membership
dues, conventions, training, travel arrangements, including hotels,
car rentals, and airfare;
(j) Services
provided by other governmental agencies, as authorized by Government
Code section 54981 or other legal authority; and
(k) Maintenance
or upgrades to existing software purchased from the same contractor.
(Ord. No. 2020-17 § 1, 8-12-20; Ord. No. 2007-02(RR) § 1, 2-28-07)