A.
The Building Official shall, in accordance with standard City purchasing
procedures, select and contract with archiving contractors, software
vendors, cloud service vendors, and electronic hardware vendors to
migrate the records storage practices of the Building, Planning and
Zoning, Health, and Property Maintenance Departments from paper to
electronic and microfilm storage; endeavor to recall, digitize and,
once digitized, according to law, eliminate all historic Building
Department paper records; catalog, index, and label such records to
make them electronically searchable, retrievable, and reproducible;
provide for public access to such records; archive and store documents
in compliance with state public record statutes and regulations; provide
a web-based permit application portal; and modernize the software
and hardware used for inspection purposes.
B.
The Building Department operating budget shall be amended to include
an expense line item for digitization of incoming documents as determined
by the Building Official from time to time, to accurately reflect
the cost of third-party digitization services for new applications.
In addition, the Director of Finance shall track in separate revenue
accounts building permit archive project fees equal to $4 per $1,000
of the value of construction cost stated on the permit or reconciliation
form, post all expenses related to this project in the Building Department
archive expense account, and also track revenue from itemized record
archive fees received from permit applicants.
