The following definition applies unless inconsistent with the
context:
for the purpose of this subchapter, is a person which conducts,
manages, promotes, organizes, aids or solicits attendance at a special
event.
A.
An application
for a special event permit must be on the form provided by the city
and include any fee as set by council resolution.
B.
The
city provided form will require, at a minimum, the following:
1.
The
names, addresses and telephone numbers of the persons applying as
organizers or to act as primary contacts or sponsors for the special
event;
2.
The
dates proposed for the special event;
3.
The
proposed times for commencing and ending the special event each day
it is to be held;
4.
The
proposed locales for the special event;
5.
A
traffic control plan that addresses likely traffic impacts to result
from the proposed special event;
6.
A
plan relating to the provision of sanitation facilities for use by
the attendees at the special event;
7.
Information
relating to the provision of equipment and services to protect special
event attendees and public health and safety, including the provision
of first aid or emergency medical services;
8.
If
the special event is in any way mobile, a description and map of the
proposed route;
9.
Whether
alcoholic beverages are expected to be sold, served or otherwise made
available or consumed by attendees of the special event;
10.
Evidence that an organizer has received the approval of all other
local, state or federal regulatory agencies that have jurisdiction
over the activities anticipated to be conducted at the special event,
such as liquor commission approval for an event to include alcoholic
beverage sale or consumption;
11.
Whether there will be a fee, charge or cost imposed for participation
in the special event;
12.
Evidence that the organizer has caused notice of the proposed special
event to be given to the owners of property abutting the locale or
route of the special event; and
13.
Evidence of general liability and automobile liability insurance
that includes the city, its elected and appointed officials, officers,
employees, agents and volunteers as additionally named, with comprehensive
general liability insurance coverage as provided in HMC 9.36.060(B).
A.
Completed
applications for a special event permit must be filed with the city
between 30 days and 18 months prior to the proposed beginning date
for the special event except as set forth under HMC 9.36.040(B).
B.
The
manager may act upon an application for a special event permit filed
less than 30 days for good cause.
C.
An application
for a special event permit is not complete until the applicant has
provided everything set out under HMC 9.36.030 and such additional
information or evidence the manager may reasonably request.
D.
The
date for a special event may not be confirmed until the special event
permit has been formally issued.
A.
Except
as may be provided elsewhere in this subchapter, the manager will
take final action on a completed application for a special event permit
as soon as practicable and in no more than 15 business days after
receipt of a completed application unless extended an additional 15
business days at the request of the manager and as approved by the
organizer or as excepted under HMC 9.36.050(B).
B.
The
manager need not act on an application for a special event permit
prior to 180 calendar days before the special event.
C.
The
manager is not required to take final action on an incomplete or untimely
special event permit application.
D.
The
manager is not required to process more than one application for a
special event permit per organizer during any two week period.
E.
The
issuance of a special event permit does not relieve any person involved
in the special event from meeting any requirements or obligations
imposed by other local, state or federal laws.
A.
The
manager may approve, approve with conditions or deny an application
for a special event permit.
B.
In determining
the required amount of general liability insurance coverage, the manager
will consider, consistent with recognized insurance and risk management
standards, whether the proposed special event falls into a demonstrated
high or low risk category and may authorize a greater or lesser amount
or different type of coverage than otherwise set by council resolution.
C.
Decisions
by the manager under HMC 9.36.060(A) will be in writing and may contain
information or conditions relevant to the special event on:
1.
The
location or specific route;
2.
The
dates and start, disbanding and finish times;
3.
The
minimum and maximum speeds for involved vehicles, whether motorized
or nonmotorized;
4.
The
portion of the right-of-way to be used or occupied;
5.
The
anticipated number of persons, animals, vehicles, musical and sound
production equipment expected to participate;
6.
The
amount and type of insurance coverage required;
7.
The
traffic control plan, including the type, number and location of traffic
control devices and personnel;
8.
The
intended provision of equipment and services to protect participants,
spectators and the public health and safety the provision for medical
and sanitation services; and
9.
Such
other information or conditions that the manager believes necessary,
including a requirement that a person responsible for the special
event be present during its operating hours.
D.
The
issuance of a special event permit confers the right to control and
regulate activities within the special event venue consistent with
the terms of the special event permit only.
E.
Persons
authorized by an organizer to engage in activities covered by the
special event permit must receive and thereafter display written authorization.
F.
Issuance
of a special event permit neither obligates nor requires the city
to provide any support to the special event.
A.
The
manager may deny a special event permit:
1.
For
failure to comply with HMC 9.36.030 or 9.36.040(A);
2.
For
failure to comply with the conditions of a previously issued special
event permit;
3.
Because
the proposed special event conflicts with an activity already scheduled;
4.
Because
the special event may violate public health or safety regulations;
or
5.
Because
an organizer demonstrates an unwillingness or inability to conduct
the proposed special event pursuant to the terms of this subchapter.
B.
The
manager will give written notice of denial of an application for special
event permit to an applicant at the address listed on the application
and set out in brief the reason for said denial.
A.
An applicant
for a special event permit may appeal its denial or conditional approval
by filing an appeal which must:
B.
Upon
receipt of a properly filed appeal of an application for a special
event permit, the TC will:
C.
The
decision of the TC is final and may only be reconsidered by writ of
review.
