Village of Hillburn, NY Purchase Contracts and Contracts for Services

Purpose. The Board of Trustees of the Village of Hillburn seeks to exercise the local option set forth in § 103, Subdivision 1, of the New York General Municipal Law, which authorizes the municipalities to award purchase contracts and contracts for services subject to competitive bidding pursuant to General Municipal Law § 103 on the basis of either the lowest responsible bidder or the best value standard, as defined in § 163 of the New York State Finance Law. The best value option may be used if it is more cost efficient over time to award the good or service to other than the lowest responsible bidder or offeror due to factors such as lower cost of maintenance, durability, high quality, and longer product life.

Award based on best value. The Board of Trustees may award purchase contracts and contracts for services that have been procured pursuant to competitive bidding under General Municipal Law § 103 by either the lowest responsible bidder standard or the best value standard as set forth in § 163 of the New York State Finance Law. When awarding contracts under the best value standard, the Board of Trustees must consider the overall combination of quality, price, and other elements of the commodity or service that in total are optimal relative to the needs of the Village. The best value standard may only be used for purchase contracts, which includes contracts for service work, but excludes any purchase contracts necessary for the completion of a public works contract pursuant to Article 8 of the Labor Law.