All moneys received from any source by or on behalf of the City or by any board or department thereof, except school moneys, shall be paid to the Chief Financial Officer.
It shall not be lawful for the Board of Commissioners or the Chief Financial Officer of the City to pay out or disburse any of the moneys of the City of Millville to any person, unless the person claiming or receiving such moneys shall first present to the Board of Commissioners a detailed bill of items of demand, specifying particularly how the bill is made up, with the affidavit of the party claiming the money, provided that, in the case of a corporation, the affidavit shall be made by some officer or agent of the corporation appearing to have knowledge of the facts sworn to.
All warrants for the disbursement of moneys of the City shall be drawn by the Chief Financial Officer and signed by the Mayor, and countersigned by the Director of Revenue and Finance and the Chief Financial Officer.
[Amended 5-21-2019 by Ord. No. 30-2019]
A. 
No moneys shall be paid by any officer of this City to any person, firm or corporation except as above provided until such payments shall have been submitted to the Commissioner or, in event of absence, the designated backup Commissioner, assigned to the department having the greatest relevancy of such payment for his/her approval or disapproval. It shall be the duty of the Commissioner or, in event of absence, the designated backup Commissioner, within 10 days after receipt of any claim, if approved by him/her, to deliver the same to the officer entitled thereto, with such approval noted, and if disapproved by him/her, to deliver the same with reasons for his disapproval to the proper officer.
B. 
In the event a regularly scheduled City Commission meeting is not held as scheduled due to cancellation or lack of quorum, the Chief Financial Officer or designee is hereby authorized to issue payments on any recurring account as deemed necessary and appropriate with such payments being submitted for subsequent approval by the Board of Commissioners at its next meeting.
[Added 9-3-2019 by Ord. No. 43-2019]
The City Clerk or department clerk is hereby authorized to keep payrolls containing a schedule of the salaries and compensations of the officers and permanent employees in the various municipal departments, certified by the Director of Revenue and Finance or other proper officer, and draw warrants for the salaries and compensation of these officers and permanent employees on weekly or monthly periods according to resolutions passed by the Board of Commissioners relative to their employment.
A. 
A payroll shall be made up each week, approved by the director of the proper department and verified by affidavit according to law, containing a schedule of the claims against the City for labor rendered, or for teams or motor trucks or other vehicles furnished, to the City government for the preceding fiscal City week, ending on Saturday of that week, which schedules, in all cases where claim is made for the hire of any team, truck or other vehicle, shall set forth the name of the true owner thereof and, where drivers are furnished with any team or truck or other vehicle hired by the City, shall set forth the full name of such driver and, where assistants or helpers have been furnished to work with any team, truck or other vehicle hired by the City, the full name of the assistants or helpers shall also be scheduled.
B. 
All such schedules shall set forth the particular days, or fractional parts of a day specified in hours, that any employees have worked for the City.
C. 
To the end that all claims for labor and for teams, trucks, or other vehicles hired may be properly audited, the weekly claims or schedules must be filed with the City Clerk not later than Monday evening of the week when the claims accrued, or the same shall not be paid at the regular meeting of the Board held that week, but shall in all cases lie over for audit until the next regular meeting of the Board.
It shall not be lawful for the Board of Commissioners or for any Director of any department of the City government or any officer thereof to disregard any provisions of §§ 2-52, 2-55 and 2-56 of this chapter, and the same shall remain in force until duly amended, supplemented or repealed by ordinance of the Board of Commissioners. Printed copies of §§ 2-52, 2-55 and 2-56 shall be provided by the Clerk and posted conspicuously at some proper place or places in the City Hall, and it shall be the duty of the Clerk to furnish a printed copy hereof to any newly appointed or elected Commissioner upon his taking office.
Salaries, wages and compensations for services shall be paid weekly.
[1]
Editor's Note: See also Article XX of this chapter.
The City approves the membership in the state employees retirement system of all City officials of Millville who are elected or appointed for fixed terms.