[Adopted 6-17-1981 (Ch. 20 of the 1982 Code); amended in its entirety 3-17-2021 by L.L. No. 2-2021]
The Village Clerk is designated to be the records
access officer, who shall have the duty of coordinating responses
to public requests for access to records pursuant to the Freedom of
Information Law. The Board of Trustees may designate one or more other
persons to be additional records access officers for such purposes.
Records shall be maintained at the Village office,
or at such other location as may be authorized by the Board of Trustees.
Requests for inspection, production or copying of records shall be
made during normal business hours and shall be in writing, in sufficient
detail to permit identification of the records which are the subject
of the request.
Appeals from denial of access to records, including
constructive denials, shall be made in writing within 30 days of the
determination of the records access officer sought to be reviewed.
Appeals shall be determined by the Mayor in writing, pursuant to the
Freedom of Information Law.
Unless a different fee is prescribed or permitted
by law:
A. There shall be no fee for the following:
(3) Preparation of copies of records.
B. The Village shall charge fees for copies of records
in accordance with the Freedom of Information Law. If permitted by law, the Board of Trustees may, from
time to time by resolution, establish and amend a schedule for copying
fees other than those provided in the Freedom of Information Law.
[Adopted 1-9-2005 by L.L. No. 1-2005;
amended in its entirety 3-17-2021 by L.L. No. 2-2021]
The Village shall adopt and follow the Records
Retention and Disposition Schedule issued and from time to time in
effect pursuant to Article 57-A of the Arts and Cultural Affairs Law.
In accordance with Article 57-A:
A. Records described in such Records Retention and Disposition
Schedule may be disposed of only after they have met the minimum retention
period prescribed therein.
B. Records which are eligible for disposition, but which
have sufficient administrative, fiscal, legal or historical value
to merit retention beyond established time periods, may be retained
in the discretion of the Village Administrator, or as directed by
the Mayor or Board of Trustees.