All public offices, except where otherwise provided by law, shall be open for business every day, except holidays, from 8:30 a.m. to 4:30 p.m., subject to the power of the Council to increase such hours for the necessary accommodation of the public.
A. 
All departments shall keep such attendance records as may be necessary to accurately support the departmental payroll.
B. 
Any absence of a regular employee shall be recorded on the first day of such absence on such forms as the Personnel Director may require. This form may show the reason for absence, whether it was with or without pay and any other information as may be necessary.
In computing time of employment, credit shall be given for all time such official or employee is absent from duty on sick leave. The words "two weeks" shall mean the number of working days an employee would ordinarily work in a normal two-week period which does not include a holiday.
[Amended 8-12-1969; 9-14-1981; 6-8-1987; 12-3-2001 by Ord. No. 2001-11]
A. 
All personnel (prorated for less-than-full-time employees) not covered by a collective bargaining agreement shall be entitled to the following holidays:
(1) 
New Year's Day.
(2) 
Washington's Birthday.
(3) 
Memorial Day.
(4) 
Juneteenth
[Added 10-3-2022 by Ord. No. 2022-19[1]]
[1]
Editor's Note: This ordinance also renumbered former Subsection A(4) through (12) as Subsection A(5) through (13).
(5) 
Victory Day.
(6) 
Indigenous Peoples Day.
[Amended 10-3-2022 by Ord. No. 2022-21]
(7) 
Thanksgiving Day.
(8) 
Day following Thanksgiving Day.
(9) 
Martin Luther King, Jr., Day.
(10) 
Independence Day.
(11) 
Labor Day.
(12) 
Veterans Day.
(13) 
Christmas Day.
B. 
When a holiday falls on a Saturday or Sunday, the following Monday shall be observed. Presidential Election Day and such other days as the Town Council shall from time to time designate shall also be considered paid time off.
[Added 10-3-2022 by Ord. No. 2022-19
Overtime work is defined as all time which a Town employee, except part-time employees, or department heads are required to perform in excess of the number of hours per week regularly scheduled for this position, except that, in any week during which a holiday or holidays occur, the holiday or holidays will be included in computing the basic workweek.
Leave of absence with pay may be granted by the Town Manager to permit employees to attend professional meetings or conferences in the interest of the Town or other justifiable reasons.
Leave of absence without pay may be granted by the Town Manager when requested by an employee when such leave is deemed justified. Leave may be granted when, due to extended illness, the accumulated sick leave and annual leave have been used and for the extension of vacation time where circumstances will permit or for other purposes.
[Amended 7-11-1977; 6-14-1982; 6-6-1988 by Ord. No. 85-5; 6-6-2022 by Ord. No. 2022-11; 2-5-2024 by Ord. No. 2024-2]
A. 
Terms defined.
(1) 
"Eligibility" is defined as an employee having worked for the Town for 12 consecutive months by December 31 with an average of 12 hours per week during the calendar year.
(2) 
"Sick leave" is defined as the absence from duty of an employee because of personal illness or injury which renders the employee incapable of performing work or duties related to the position held by the employee.
(3) 
"Family leave" is defined as time off taken as sick leave to attend to the illness of a child, stepchild, grandchild, parent, or spouse.
B. 
An eligible part-time employee shall be entitled to 10 hours of sick/family leave per year, credited in January of each year and not to accumulate.
C. 
Sick leave may only be used when the employee is ill or incapacitated, and/or only for physician visits and testing for the treatment of chronic or acute illness. Sick leave shall not be used for routine examinations.
D. 
Family leave may be used to attend to the illness of a child, stepchild, grandchild, parent, or spouse.
E. 
Notice of sickness, injury or family sick leave shall be given to the department head prior to the start of the workday. If the department head is unavailable, notice shall be given to the Town Manager or Human Resources.
F. 
The employee is required to provide a doctor's note for an absence of three or more consecutive workdays.
[Amended 9-10-1973; 9-5-2018 by Ord. No. 2018-10]
All full-time nonunion employees, that qualify for Family Medical Leave to care for a family member, may elect to use up to 20 accrued sick days after exhausting all other options (vacation, personal and compensatory time).
[Added 9-5-2018 by Ord. No. 2018-10; amended 6-5-2023 by Ord. No. 2023-7]
Whenever any official or employee is compelled to be absent from duty by reason of death, or critical illness where death appears imminent, of parents, brother, sister, husband, wife, grandparents or child, or the father or mother of the spouse of such officer or employee, such officer or employee shall receive compensation during such absence at the regular rate of pay for a period not to exceed three days. One-day leave without loss of compensation shall be permitted at the discretion of the Town Manager to allow an employee to attend the funeral of other relatives not provided for above.
[Amended 8-12-1969; 9-10-1973; 7-11-1977]
A. 
All officials and employees in continuous and regular service of the Town with a fixed compensation and who shall have been in the service of the Town for not less than one year immediately preceding the commencement of the vacation shall be allowed:
(1) 
After one year through five years of service: in each calendar year, a vacation with pay of 12 regularly scheduled working days, computed on the basis of a five-day workweek. In cases of employees working more than a five-day workweek, vacation time shall be 12 working days.
(2) 
Six years to 10 years of service: after five years of service with the Town, as set forth above, a vacation with pay of 15 regularly scheduled working days on the basis of a five-day workweek. In cases of employees working more than a five-day workweek, the vacation shall be 15 working days.
(3) 
After 10 years through 15 years of service: after 10 years of service with the Town, as set forth above, a vacation with pay of 18 regularly scheduled working days on the basis of a five-day workweek. In cases of employees working more than a five-day workweek, the vacation shall be 18 working days.
(4) 
After 15 years of service and over: after 15 years of service and over, as set forth above, a vacation with pay of 20 regularly schedule working days on the basis of a five-day workweek. In cases of employees working more than a five-day workweek, the vacation shall be 20 working days.
(5) 
Notwithstanding the provisions of Subsection A(1) herein, the Town Manager is authorized to increase the number of vacation days for new employees commensurate with their prior employment history and experience.
[Added 2-4-2002 by Ord. No. 2001-13]
B. 
Holiday during vacation period. If a holiday, as set forth in § 33-23, occurs within the vacation period of any official or employee, they shall be granted additional vacation time to compensate for such holiday or holidays.
C. 
Evening meeting compensation. Any department head who is required by the nature of their position to attend 12 or more night meetings per year, in person or remote, shall be entitled to a vacation with pay of five regularly scheduled working days on the basis of a five-day workweek.
[Amended 10-3-2022 by Ord. No. 2022-22]
D. 
Accumulation of leave. Annual leave may be accumulated up to an amount not exceeding five weeks. If an employee has not exercised their right to take leave, they shall forfeit any days accumulating which exceed five weeks of leave time. They may not regain these days forfeited.
E. 
Earned vacation during probationary period. After six months of service, an employee shall be eligible to take six days of vacation time earned during the probationary period.
In the event that any official or employee shall leave the service of the Town while they are entitled to vacation time as provided herein, they shall be paid for the vacation period to which they were entitled; provided, however, that, in the case of an official or employee who shall be dismissed from the service of the Town, it shall be within the discretion of the head of the department in which they were employed, or of the board or other official body having the power of appointment or removal, to determine whether such official or employee shall receive pay for any vacation period to which, but for dismissal, they shall have been entitled. In the case of any official or employee whose service is terminated by their death, such payment shall be made to the person legally entitled thereto.
A. 
No employee shall acquire any vested interest in accumulated sick leave time which shall extend beyond their period of employment. Sick leave time is limited to purposes stated in § 33-27 above, and the employee acquires no right to these days, except under the conditions as specified, and shall not be entitled to any compensation for accumulated sick leave on termination of employment.
B. 
Upon retirement, an employee shall receive full payment for 30 days of accumulated unused sick leave credits if said accumulation at the time exceeds 90 days of credit.
[Added 6-6-1988 by Ord. No. 88-5]
[Amended 6-14-1982; 6-6-1988 by Ord. No. 88-5; 5-8-1989 by Ord. No. 89-7; 4-5-1993 by Ord. No. 93-6]
A. 
Retirement prior to July 1, 1983. Upon termination of employment by retirement, a former employee shall be given the option of continuing their participation in the Town's Medical Service Plan. If an employee selects to continue their enrollment, they shall assume full cost of their membership. Such membership costs shall be paid in advance to the Town Treasurer on such basis as the Treasurer shall deem advisable. Failure to make payments in advance of the medical service agency billing the Town shall constitute automatic cancellation of the former employee's membership.
B. 
Effective with the passage of this section, those individuals who have met pension plan requirements and who have completed a minimum of between 10 and 19 years of service with the Town shall be entitled to receive medical health insurance benefits as provided in § 33-35, as amended (not including dental coverage), for the remainder of the fiscal year in which they retire and for three additional consecutive years thereafter, or until such time as they are eligible for Medicare or other federally subsidized programs, whichever occurs first. If an employee receives such insurance under a policy held by a spouse or from another employer, the Town of Barrington shall not be required to purchase said insurance for the retired employee.
[Amended 9-12-1994 by Ord. No. 94-12]
C. 
Effective with the passage of this section, those individuals who have met pension plan requirements and who have completed a minimum of 20 or more years of service with the Town shall be entitled to receive medical health insurance benefits as provided in § 33-35, as amended (not including dental coverage), for the remainder of the fiscal year in which they retire and for five additional consecutive years thereafter, or until such time as they are eligible for Medicare or other federally subsidized programs, whichever occurs first. If an employee receives such insurance under a policy held by a spouse or from another employer, the Town of Barrington shall not be required to purchase said insurance for the retired employee.
[Amended 9-12-1994 by Ord. No. 94-12]
D. 
A retired employee shall receive health insurance coverage comparable to that coverage which they received during their employment. Such coverage to the retired individual cannot be upgraded or changed from single to family coverage by the retired individual during the period of time within which the Town supplies said retirement coverage.
E. 
Under penalty of lost coverage, the Town must be notified by the retiree of any changes in marital status (divorce or death) or the status of dependents or any change which affects the Town's requirements to provide retirement insurance coverage. Upon such notice received from the retiree, the Town shall be authorized to downgrade the health insurance policy of a retired individual or may cancel such coverage upon the retiree's remarriage or coverage under a spouse's policy or by another employer. In all instances, it is incumbent upon the retiree to notify the Town of the status changes, and the failure to notify may result in cancellation of the retiree's coverage. Individuals hired after September 1, 1994, shall not be eligible for the benefits described in this amendment, except that under COBRA (Omnibus Budget Reconciliation Act), a former employee may continue this health insurance coverage at their own expense for 18 months if single, or 36 months if with dependent, or as permitted by any amendment thereto.
[Amended 9-12-1994 by Ord. No. 94-12]
[1]
Editor's Note: Former § 33-33, Establishment of sick leave credit, was repealed 1-8-2024 by Ord. No. 2023-13.
[Added 7-10-1967]
Any employee who is a member of a United States Military Reserve or National Guard unit shall be allowed time off without pay for daily or weekend drills. If such employee is required to attend a summer training camp, not to exceed two weeks per year, they shall be paid the difference between their military salary and municipal salary upon presentation of proper vouchers.
A. 
That the Town provide health-care coverage and pay differential for all full-time Town employees that are called to involuntary active military duty whether it is in the states or overseas.
[Added 12-4-2023 by Ord. No. 2023-11]
[Added 9-10-1973; amended 7-8-1974; 8-12-1975; 6-9-1986; 6-8-1987; 6-6-1988 by Ord. No. 88-5; 5-13-1991 by Ord. No. 91-6; 4-5-1993 by Ord. No. 93-6]
A. 
Effective July 1, 1987, all full-time personnel not covered by a collective bargaining agreement shall be entitled to family or individual hospital, medical and dental coverages with the full premiums therefor paid by the Town.
B. 
Individuals who begin employment with the Town on or after July 1, 1991, shall pay 20% of the actual cost of the premiums to participate in the hospital, medical and dental coverages of their choice. Eligible coverages shall be as indicated in this section. Prorated payroll deductions shall be made automatically from the employee's regular pay.
C. 
Individuals who waive their right to medical/dental coverage options, shall be entitled to receive 50% of the working rate for the least expensive family or individual plan to which that employee would be entitled. This computation shall be calculated after the 20% actual cost of premiums is deducted as set forth in Subsection B herein, applicable. Notwithstanding the foregoing:
[Added 1-7-2002 by Ord. No. 2001-12; amended 10-4-2021 by Ord. No. 2021-15]
(1) 
If the employee is married to an employee of the Town or Barrington Public Schools, the employee shall not be entitled to the medical buy-back benefit or an additional medical/dental plan.
(2) 
Individuals under 26 years of age who waive their right to health and dental insurance due to insurance coverage by their parent(s) shall not be entitled to the medical buyback.
[Added 6-11-1984; amended 4-5-1993 by Ord. No. 93-6]
The Town of Barrington shall furnish to nonunion, full-time employees group term life insurance.