[Ord. No. 53-2014]
A. 
There shall be an office of the Township Clerk, consisting of the Township Clerk, Deputy Township Clerk and such other personnel as deemed necessary by said Township Clerk and the Council. The Township Clerk shall have the authority to employ other personnel with the advice and consent of the Council. The Township Clerk shall be appointed by the Council in accordance with the provisions and set forth in N.J.S.A. 40A:9-133 et seq. The Deputy Township Clerk shall be appointed by the Council for an initial term of 2 years and all subsequent appointments shall be for a 4 year term. The Township Clerk, Deputy Township Clerk and other personnel in the office of the Township Clerk shall receive such compensation as determined by the Council in accordance with law and if applicable in accordance with the respective Collective Bargaining Agreement.
[Ord. No. 53-2014]
B. 
Clerk of Council. The Township Clerk shall serve as Clerk of the Council. He/She shall keep a journal of the proceedings of the Council and shall engross all ordinances and all resolutions of a permanent character in the books to be provided for that purpose. After each ordinance he/she shall also engross and certify the proof of publication thereof, as required by law. Each ordinance and resolution so engrossed shall be signed by the presiding officer of the Council and the Clerk, who shall attest that it was duly adopted upon a date stated, pursuant to law. When so signed, the engrossed copy shall be deemed to be a public record of the ordinance or resolution. Any omission by the Township Clerk or presiding officer of the Council to engross, sign or certify as herein required shall not impair or affect the validity of any ordinance which has been duly adopted. The Township Clerk shall periodically bind, compile or codify all the ordinances and resolutions, or true copies thereof, which then remain in force and effect. He/She shall also properly index the record books, compilation or codification of ordinances or resolutions.
C. 
Custodian of records. The Township Clerk shall have custody of and shall safely keep all the records, books and documents of the Township except such as shall be committed by Charter or ordinance to any other office or except such as shall be transferred to any other office by resolution of the Council. He/She shall, upon request and upon the payment of fees prescribed therefor by resolution of the Council, furnish a certified copy of any such paper in his/her custody, under the Corporate Seal of the Township.
D. 
Corporate Seal. The Township Clerk shall cause the Corporate Seal of the Township to be affixed to any instruments and writings when authorized to do so by any ordinance or resolution of the Council or when necessary to exemplify any document on record in his/her office or to certify any act or paper which from the records of his/her office shall appear to have been a public act of the Township or a public document. He/She shall not affix said Seal or permit it to be affixed to any instrument or writing or other paper, except as herein provided, unless required to do so by law or ordinance.
E. 
Insurance, surety bonds and contracts. The Township Clerk shall be the depository and custodian of:
(1) 
All official surety bonds furnished by or on account of any Township office or officer or employee.
(2) 
All insurance policies upon or with respect to risks insured for the benefit of the Township or to protect it against any claim, demand or liability whatsoever.
(3) 
All formal contracts for work, labor, services, supplies, equipment and materials to which the Township may be a party.
(4) 
All leases of property owned by the Township.
(5) 
All performance bonds running to the Township as obligee and any other form of security given by any contractor, subdivision developer or other persons on account of work done or to be done in or for the Township.
F. 
Administration of certain laws and ordinances; other duties. In addition to such other functions, powers and duties as may be prescribed by the Charter and ordinances, the Township Clerk shall:
(1) 
Perform all the functions required of Township Clerks by the general election laws set forth in Title 19 of the Revised Statutes of New Jersey, as amended and supplemented, and in any other law or ordinance, and receive the fees prescribed therefor.
(2) 
Issue such licenses as may be authorized by the Township Council pursuant to the state's Alcoholic Beverage Law (N.J.S.A. 33:1-1 et seq.), as amended and supplemented, and the Township's ordinances.
(3) 
Perform such functions as are vested in the Township Clerk by state law and ordinance relating to bingo and raffles licensing.
(4) 
Have and perform such other and additional functions, powers and duties as may be prescribed by law or ordinance.
G. 
Notice to attend meetings of Council.
(1) 
The Township Clerk shall issue notices to the respective members of the Council and to all other persons whose attendance may be required at any regular meetings of the Council. Such notice shall be in accordance with a schedule which the Township Clerk shall prepare on the first day of January for the ensuing year. The notice provisions of N.J.S.A. 10:4-19, the Open Public Meetings Act, shall apply.
(2) 
The Township Clerk shall, whenever a special meeting of the Council is duly called, issue and cause to be served notices thereof upon the members of the Council and any other persons whose presence may be required.