This article shall be known as the "Adopt-a-Road-and-Lot Program Law."
Any not-for-profit corporation or any other organization or association may petition the Board of Trustees to participate in the Adopt-a-Road-and-Lot Program.
Such applicant shall complete a form setting forth the names and addresses of all participants, either on an individual or group basis. Such application may be obtained from the Village Clerk.
The application shall be submitted to the Village Clerk, who may forward the application to the appropriate departments or divisions of the Village of Endicott for review and comment as to the feasibility and compatibility of the organization or group participating in the cleanup and care program.
The Board of Trustees, after receipt and review of the recommendations of the Superintendent of Public Works and the reports of the proper departments and divisions of the government of the Village of Endicott, will adopt a resolution authorizing the organization or group to begin a program of care and maintenance of said road or lot. Thereafter, and before any work is undertaken by the organization or group, a duly authorized representative of the organization or group shall sign an Adopt-a-Road Agreement on a form furnished by the Village Clerk and shall furnish all other documentation called for in that agreement. Only after such agreement has been signed by the Mayor shall any work begin.
The application for participation in this program shall set forth what steps and what actions the particular organization or group is going to take to provide the continuous care and maintenance of the road from debris, trash and refuse. At a minimum, the applicant shall agree to pick up litter and plant flowers, shrubs or ground cover, if applicable, and maintain the same.
After a period of not less than six months, the organization or group who has petitioned the Board of Trustees shall request the appropriate departments and divisions of this municipal government to review its action over a six-month period, and the departments and divisions of the Village of Endicott shall then report their findings to the Board of Trustees. After the governing body has received the reports of departments who have reviewed and inspected the work efforts and after a committee consisting of members of said Board operated by the Mayor shall review the area, it shall then be recommended to the Board of Trustees for the adoption of a resolution to post said road or lot as an "adopted road" or "adopted lot" and shall then commend the organization or group for its efforts.
If a road or lot is adopted after the procedures have been followed as set forth herein, an appropriate sign or signs shall be erected in a prominent place displaying the fact that this road or lot has been adopted under this program and is qualified as a road of lot appropriately cared for and maintained by the adoptive group.
The organization or group who performs any work or services under this program shall not be deemed to be an employee of the Village of Endicott, but merely volunteers, and the Village of Endicott shall be held harmless from any negligent or careless acts of the organization or group and performance of any functions under the program, and in this connection the organization shall furnish to the Village Clerk satisfactory evidence of liability insurance coverage, covering the group's proposed activities and naming the Village of Endicott thereon as an additional insured. The applicant further agrees not to permit anyone under the age of 12 years to participate in the program.