This article shall be known as the "Adopt-a-Road-and-Lot
Program Law."
Any not-for-profit corporation or any other
organization or association may petition the Board of Trustees to
participate in the Adopt-a-Road-and-Lot Program.
Such applicant shall complete a form setting
forth the names and addresses of all participants, either on an individual
or group basis. Such application may be obtained from the Village
Clerk.
The application shall be submitted to the Village
Clerk, who may forward the application to the appropriate departments
or divisions of the Village of Endicott for review and comment as
to the feasibility and compatibility of the organization or group
participating in the cleanup and care program.
The Board of Trustees, after receipt and review
of the recommendations of the Superintendent of Public Works and the
reports of the proper departments and divisions of the government
of the Village of Endicott, will adopt a resolution authorizing the
organization or group to begin a program of care and maintenance of
said road or lot. Thereafter, and before any work is undertaken by
the organization or group, a duly authorized representative of the
organization or group shall sign an Adopt-a-Road Agreement on a form
furnished by the Village Clerk and shall furnish all other documentation
called for in that agreement. Only after such agreement has been signed
by the Mayor shall any work begin.
The application for participation in this program
shall set forth what steps and what actions the particular organization
or group is going to take to provide the continuous care and maintenance
of the road from debris, trash and refuse. At a minimum, the applicant
shall agree to pick up litter and plant flowers, shrubs or ground
cover, if applicable, and maintain the same.
After a period of not less than six months,
the organization or group who has petitioned the Board of Trustees
shall request the appropriate departments and divisions of this municipal
government to review its action over a six-month period, and the departments
and divisions of the Village of Endicott shall then report their findings
to the Board of Trustees. After the governing body has received the
reports of departments who have reviewed and inspected the work efforts
and after a committee consisting of members of said Board operated
by the Mayor shall review the area, it shall then be recommended to
the Board of Trustees for the adoption of a resolution to post said
road or lot as an "adopted road" or "adopted lot" and shall then commend
the organization or group for its efforts.
If a road or lot is adopted after the procedures
have been followed as set forth herein, an appropriate sign or signs
shall be erected in a prominent place displaying the fact that this
road or lot has been adopted under this program and is qualified as
a road of lot appropriately cared for and maintained by the adoptive
group.
The organization or group who performs any work
or services under this program shall not be deemed to be an employee
of the Village of Endicott, but merely volunteers, and the Village
of Endicott shall be held harmless from any negligent or careless
acts of the organization or group and performance of any functions
under the program, and in this connection the organization shall furnish
to the Village Clerk satisfactory evidence of liability insurance
coverage, covering the group's proposed activities and naming the
Village of Endicott thereon as an additional insured. The applicant
further agrees not to permit anyone under the age of 12 years to participate
in the program.