The office of the Board of Appeals shall be at 100 East Shore Road,
Great Neck, New York, or in such quarters as may be designated from time to
time by the Board of Trustees.
There shall be a Chair and a Deputy Chair of the Board of Appeals. The
Deputy Chair shall perform the duties of the Chair in the absence of the Chair.
The Board shall meet at the call of the Chair. Three (3) members of
the Board shall constitute a quorum at any meeting, but if no more than three
(3) members are present, the Board may adjourn that meeting to another date.
Notice of public hearings before the Board shall be given as follows:
A. A brief description of the nature of the application
or appeal, together with the name of the applicant or appellant, the location
of the premises concerned and the time, date and place of the hearing, shall
be published in the official paper of the Village of Thomaston as required
by law. At least ten (10) days before the date of the hearing, an additional
copy of such notice shall be posted at the Village Hall and such other locations
within the village as the Chair may deem appropriate.
B. A notice in a form prepared by the Village Attorney shall
be sent by the applicant, by registered or certified mail, return receipt
requested, at least fifteen (15) days before the date of the hearing, to each
owner of land wholly or partly within two hundred (200) feet of any point
of said property, said owners to be identified by the applicant or appellant
from the current assessment map and roll of the Village of Thomaston, and
said notices to be sent to the addresses of said properties or as otherwise
designated on the tax roll. In addition, where the subject property is located
adjacent to the boundary of any municipality, notice shall be similarly given
by the applicant to the Clerk of such municipality. Proof of service of such
notices, by affidavit, shall be filed with the Board at least five (5) days
before the date of the hearing. At least one (1) day before the date of the
hearing, the applicant shall cause to be filed with the Board the return receipts
for all delivered notices and any notices which were returned by the postal
service as undeliverable for any reason.
After five (5) days' written notice to the applicant, the Board may,
upon its own motion, reopen any order, requirement, decision or determination
where it may have reasonable cause to believe that an applicant or appellant
has failed to comply therewith, or for such other reason as it may deem appropriate.
[Added 12-7-1989]
Draft minutes of each meeting of the Board of Appeals shall be circulated
to all of the members, and a reasonable period of time provided for each member
to submit proposed changes or comments to the Chair. After the passage of
a reasonable period of time, the Chair may direct the Clerk to file the minutes
as approved, after making any changes which the Chair deems appropriate. Copies
of the final minutes shall be distributed to each member of the Board of Appeals,
and subsequent changes or corrections in the minutes may be made by majority
vote of the Board.