Town of East Hampton, NY Article VIII Preliminary Plat Review

§ 220-2.08 Preliminary plat review procedure.

The preliminary layout and the supporting documents for a proposed subdivision constitute materials to be submitted to the Planning Board for preliminary approval. The preliminary layout shall show the general design of the subdivision so that the Planning Board can indicate its approval or disapproval prior to the time that any work toward the final design submission is started. Approval of the preliminary layout does not constitute an approval of the final plat, nor shall it be considered a valid basis for the construction of the required improvements or for other commitments which depend upon its design characteristics.

A. Procedure. The applicant should review the following town publications available at the Town Clerk's office:

(1) Zoning Code.

(2) Zoning Map.

(3) Rules and regulations of the Planning Board (Chapter 220).

(4) Standard Detail sheets.

(5) Open Space Zoning Law.

(6) State Environmental Quality Review Act and Chapter 128 of the Town Code.

B. Required documents. The application for preliminary plat approval shall consist of the following documents:

(1) Application.

(2) Photocopy of applicant's deed, with recording information shown or permission of the owner if applicant is not the owner.

(3) Ten paper prints of the preliminary plat plan.

(4) A standard plat demonstrating yield.

(5) Statement that sufficient identification stakes have been placed around the perimeter of the subject property and any wetlands to allow convenient inspection by members of the Planning Board or staff.

(6) Environmental Assessment Form, Part I.

(7) Preliminary plat filing and review fee in such amount and form as the Town Board may from time to time prescribe in accordance with the provisions of § 220-1.12 hereof.

[Amended 5-1-1992 by L.L. No. 10-1992]

(8) No application shall be considered complete until the Board has made a negative declaration pursuant to SEQRA or where a positive declaration has been made, until the Board accepts a draft environmental impact statement as complete for review.

C. Requirements for standard plat. Based upon the information provided in the application and in accordance with approved concepts as called for in Article VII, Pre-Preliminary Submission, the applicant shall prepare and submit a standard plat which meets the following requirements:

(1) It shall be responsive to the policies set forth in § 220-1.05 of this chapter.

(2) It shall conform to the subdivision requirements as set forth in § 220-1.06 of this chapter.

(3) It shall conform to the subdivision design criteria set forth in this chapter.

D. Requirements for open space plat. Based upon the information provided in the application and in accordance with approved concepts as called for in Article VII, Pre-Preliminary Submission, the applicant shall prepare and submit an open space plat which meets the following requirements:

(1) It shall be responsive to the policies set forth in § 220-1.05 of this chapter.

(2) It shall conform to the subdivision requirements, as set forth in § 220-1.06 of this chapter.

(3) It shall conform to the subdivision design criteria, as set forth in this chapter.

(4) It shall conform to the required subdivision improvements, as set forth in this chapter.

(5) It shall contain no more lots than shown on the concept for standard plat submitted pursuant to § 220-2.06C of this chapter.

(6) It shall conform to the requirements of Chapter 193, Open Space Preservation, of the Town Code.

E. Preliminary plat plan. The preliminary plat plan shall be prepared by a licensed land surveyor. All drainage and structure design and vertical road profiles shall bee prepared by a licensed professional engineer or by a licensed land surveyor holding an exempt certificate. The preliminary plat plan shall conform to the following requirements:

(1) Size shall be 22 inches by 34 inches or 20 inches by 36 inches.

(2) If more than one sheet is required, match lines shall be provided.

(3) Scale shall be one inch equals 100 feet.

(4) The layout shall be clearly labeled "preliminary plat" and should clearly show a title block with date, etc.

(5) The layout shall clearly show all of the following:

(a) North arrow and scale in comparative form.

(b) Proposed name of the subdivision, as approved by the Suffolk County Clerk's office.

(c) Post office address of the subdivision.

(d) Name, address, license number and seal of professional engineer or land surveyor who prepared the drawings.

(e) School District and Fire District.

(f) Zoning District.

(g) Suffolk County Tax Map parcel numbers.

(h) Names of all public utilities.

(i) Consecutive lot numbering system and total number of lots.

(j) Two key maps; one at a scale of one inch equals 500 feet, and one at a scale of one inch equals 600 feet.

(k) Flood insurance zone identification and base flood elevation.

(l) Names of existing adjacent roads, route numbers and governmental agency having jurisdiction.

(m) Name and address of developer and owner of record.

(n) Total acreage of subdivision to nearest .01 of an acre.

(o) Orientation for solar access and prevailing winds.

(6) Existing conditions shall include the following:

(a) Boundaries and recorded owners of adjacent properties.

(b) Topographic contours at two-foot intervals in the United States Coast and Geodetic Survey datum referred to mean sea level. Contours shall extend 200 feet beyond the subdivision boundary line. Closer intervals may be required under unusual terrain conditions.

(c) Existing streets on the subdivision and within 200 feet of its boundaries, including name, location, width, center-line elevations at intersections and critical points and type of street improvements.

(d) Existing drainage structures on the subdivision and within 200 feet of its boundaries, including type of structure, location, invert elevations, gradients and sizes of pipe or other structures.

(e) Existing utilities, such as water, gas, cable television or electric on the subdivision and within 200 feet of its boundaries.

(f) Existing buildings or other structures located on the proposed subdivision or within 200 feet of its boundaries.

(g) Existing watershed outlines, their areas and acreage.

(h) Existing wetland outlines, their areas and acreage.

(i) Test hole data, including location, elevation and boring log. Borings shall be taken in all locations where drainage structures are to be constructed and at any other locations that the Town Engineer may request. No fewer than one test hole per 20 acres or portion thereof for a minimum depth of 20 feet from existing ground level or to groundwater level, whichever occurs first shall be required. The location of the test holes shall be placed and properly authorized by the Suffolk County Department of Health Services. Any necessary clearing for test holes shall be approved by the Planning Board.

(j) Cultural features.

(k) Natural features.

(l) A site analysis map and written description which is to encourage the designer to first consider natural features and then existing man-made features prior to locating lot lines and location of rights-of-way. Elements to consider include but are not limited to the following: topography, soils, vegetation, watercourses, climate (winds), wildlife, trails, historic sites, etc.

(7) Proposed conditions shall include the following:

(a) Easements or reserved areas with notations referring to the purposes of restrictions. Reserved areas shall be marked "Reserved Area for Use of Residents of Subdivision and Possible Dedication to the Town of East Hampton."

(b) Identification of parcels for special uses to be offered for dedication.

(c) Lot lines and dimensions to the nearest foot.

(d) Approximate area of each lot in square feet.

(e) Proposed street names, widths and profiles showing tentative grades, elevations, paved gutter locations and datum used and stationed to conform to the center-line stationing as shown on the plan. The Planning Board reserves the right to reject proposed street names.

(f) Fire hydrant, well or cistern locations, along with letter of approval from appropriate Fire Department and/or Fire District.

(g) Preliminary drainage calculations.

(h) Preliminary stormwater drainage system, including sizes, tentative invert elevations and locations of all piping, structures and recharge basins.

(i) Trails showing proposed manner in which this feature shall be preserved and/or protected.

F. Overall plan development. The street and lot layout covering the entire holding shall be submitted. Where the subdivision is to be divided into sections for the purpose of submitting final plats, the preliminary layout shall show the boundaries of each section; and each such section shall bear a number indicating the order in which the applicant proposes to submit for approval the plats covering each successive section. Unless otherwise authorized by the Planning Board, the order of submission of final plats shall follow the sequence of the section numbering.

G. Conformance to Zoning. The Planning Board shall not accept, process or approve any application if any part of any proposed subdivision fails to conform to Chapter 255, Zoning, or where applicable, Chapter 193, Open Space Reservation, of the Code, unless such applicant shall first have obtained all necessary variances from the Zoning Board of Appeals and copies of such variances are annexed to the application.

H. Preliminary hearing. The Planning Board shall hold a preliminary hearing within 45 days after receipt of the complete submission required by § 220-2.05B of this chapter, in conformance with § 276 of the Town Law.

(1) Notice of the public hearing shall be advertised in the official town newspaper at least 10 days prior to such hearing.

(2) The applicant shall notify all adjoining property owners at least 10 days prior to the public hiring by certified mail and shall file with the Board an affidavit showing the names and addresses of those so notified, the Tax Map numbers and their respective properties and the date of mailing of the required notices.

(3) Applicant shall erect a sign measuring not less than two feet long by one foot wide, which shall be prominently displayed on the premises facing each public or private street which the property involved in the application abuts, giving notice of the application, the nature of the approval sought thereby and the time and place of the public hearing thereon. The sign shall be made of durable material, shall be set back not more than 10 feet from the property line, shall be not less than two feet nor more than six feet above the grade at the street line. The sign shall be displayed for a period of not less than 10 days immediately preceding the date of the public hearing date or any date to which such hearing may be adjourned. The applicant shall file an affidavit that he has complied with this provision.

I. Preliminary approval. Within 45 days following the preliminary hearing, the Planning Board shall either:

(1) Approve the preliminary plat as submitted;

(2) Approve the preliminary plat with such modifications as the Planning Board shall deem necessary; or

(3) Disapprove the preliminary plat.

J. Extension of time. Notwithstanding the foregoing provisions, the time in which the Planning Board must take action on the preliminary plat may be extended by mutual consent of the owner and the Planning Board or for good cause under the State Environmental Quality Review Act.

K. Expiration of preliminary approval.

(1) Preliminary plat approval shall expire six months from the date the Planning Board shall have adopted its resolution of approval, unless such time shall be extended by further resolution of the Planning Board.

(2) In the event that the applicant shall fail to apply for approval of a final subdivision plat prior to expiration of the preliminary approval, all documents required by this section shall be resubmitted and a second preliminary filing fee shall be paid before any application for final plat approval shall be accepted or processed.