[HISTORY: Adopted by the Town Board of the Town of Greenfield 6-12-1980. Amendments noted where applicable.]
The Greenfield Planning Board shall consist of seven members, one member being designated each year by the Town Board at its January meeting to serve as Chairperson.
The Town Board shall designate a Deputy Chairperson to serve a term concurrent with that of the Chairperson. He shall assume the duties of the Chairperson upon the death, absence, resignation, disqualification or other disability of the latter.
The Town Board shall appoint one alternate member to the Planning Board to substitute for any regular member in the event of a conflict of interest or other factor such as illness, vacation or other absences. The alternate member shall be appointed by resolution of the Town Board for a term of seven years. The Chairperson of the Planning Board may designate an alternate member to substitute for a regular member when such member is unable to participate in an application or matter before the Board. When so designated, the alternate member shall possess all of the powers and responsibilities of such regular member. Such designation shall be entered into the minutes of the initial Planning Board meeting at which the substitution is made. All provisions relating to Planning Board member training and continuing education, attendance, conflict of interest, compensation, eligibility, vacancy in office, removal and service on other Boards shall also apply to alternate members.
[Added 8-12-1999 by L.L. No. 3-1999]
Editor's Note: Article 3 of this local law stated that it was adopted pursuant to Municipal Home Rule Law § 10 and that it superseded the provisions of Town Law § 267(11) and 271(15) that restrict substitution of alternate members of Zoning Boards of Appeal and Planning Boards, respectively, to instances of conflict of interest.
The Planning Board shall meet on the second and last Tuesdays of each month at 7:30 p.m. at the Town Hall, Greenfield Center.
The regular January meeting shall be designated the annual meeting of the Planning Board.
A special meeting may be called by the Chairperson or upon the request of four other members, provided that 48 hours' notice must be given each member, and provided also that, to the extent practicable, notice will be given to the public by notifying the news media and by a conspicuous posting of notice at the Town Hall within a reasonable time prior to such special meeting.
Meetings shall be conducted according to Robert's Rules of Order and shall be presided over by the Chairperson.
Any application to be considered by the Planning Board must be filed with the Clerk of the Board not less than 10 business days prior to the meeting at which it is to be considered.
Whenever any copies of plans or applications are required under the Zoning Law, Sanitary Code or Subdivision Regulations, they shall be submitted by the applicant at least seven business days in advance of the meeting at which they are to be considered. Failure to comply with this subsection will result in the application's being dropped from the meeting agenda. The Planning Board may in its discretion waive this requirement.
Seven days prior to each regular meeting, the Secretary of the Board shall prepare an agenda of items to be considered at the regular meeting. He shall distribute by mail or otherwise all pertinent papers and plans to each of the members.
A quorum entitling the Board to take action shall be a majority of the entire membership of the Board.
Each member present at a meeting shall be entitled to one vote on each matter before the Board.
Board action may be taken only upon the affirmative vote of the majority of the entire membership.
Any member who has a personal interest in a matter pending before the Board shall disclose that he has an interest and shall abstain from voting on the matter. A majority of the disinterested members will be sufficient for Board action to be taken.
At any public hearing conducted by the Board, the Chairperson shall preside. The proponent of the matter which is the subject of the hearing shall make his statement to the Board. Any witnesses who support the proponents position shall then be heard, followed by opponents. The members of the Board may question any witness after he has made his statement to the Board. The Chairperson may, for the purpose of expediting lengthy meetings, limit the time in which persons appearing before the Board may speak. The Board may also accept written submissions of any interested party at a public hearing.
These bylaws may be amended by a resolution passed by a majority of the Planning Board after a public hearing, subject to the approval of the Town Board.