[HISTORY: Adopted by the Town Board of the Town of Coeymans 1-1-1975. Amendments noted where applicable.]
This is an agreement between the Town of Coeymans and its employees, regarding the working conditions and benefits.
The following procedures have been established for processing grievances of personnel of the Town of Coeymans.
A. 
Purpose. The purpose of enacting these procedures is to establish a more harmonious and cooperative relationship between the Town Board and elected officials and the employees and at the same time provide a means by which certain grievances can be settled between the employer and employee. Any employee will be free to present his grievance without coercion, interference, restraint, discrimination or reprisal.
B. 
Definition. "Grievance" shall mean any claimed violation, misinterpretation of rules, procedures, regulations, administration orders or work rules of the town which relate to or involve employee or supervision of employees; provided, however, that such term shall not include any matter involving an employee's rate of compensation, retirement benefits, disciplinary proceeding or any matter which is otherwise reviewable pursuant to law or any rules or regulations having the force and effect of the law.
C. 
Procedures. There shall be two stages to submit a grievance.
(1) 
Stage One: All grievances must first be reported to the immediate supervisor in charge. The grievance must be in writing and within five days of the grievance. If the grievance is not resolved at this stage, an employee may proceed to the second and final stage.
(2) 
Stage Two: The aggrieved person and his immediate supervisor shall submit in writing separate statements setting forth the specific nature of the grievance and all facts relating thereto to the Town Supervisor. The Town Board will consider the grievance at a private session with the employee and department head present, and take such action as the Town Board deems appropriate. The second stage must be begun within 15 days of the first stage and not more than 20 days of the grievance.
A. 
Eight hours shall constitute the regular work day for all full time employees, except that seven Hours shall constitute the regular work day for all clerical employees.
B. 
The work year is from January 1 to December 31.
C. 
All employees must telephone their immediate supervisor as soon as possible if he or she is unable to report to work.
A. 
After one full year service an employee is eligible for a vacation time of two weeks or 10 working days. No employee is entitled to more than two weeks vacation within any fiscal year until he or she has completed 10 years of satisfactory service, at which time the employee is entitled to three weeks or 15 work days. Those employees with 20 or more years of service shall have four weeks' vacation time.
[Amended 1-24-1978]
B. 
After six months of satisfactory employment the employee is entitled to five days or one work week vacation time.
C. 
Vacation time is not cumulative from one fiscal year to another.
D. 
All personnel working under a fifty-two-week contract are eligible for vacation rights. All employees' vacation time shall be filed in the Supervisor's office by department heads.
A. 
All full-time employees shall be eligible for sick leave rights which will be granted at a rate of 11/2 days per month for each month of town employment, and each employee shall be allowed to accumulate up to 150 days. There shall be no payments for any accumulated sick days when leaving town employment.
B. 
All full-time employees shall be entitled to personal leave rights of two days per year; such leave shall not be cumulative from year to year.
C. 
Procedure for sick leave. An employee must call his department head by 8:00 a.m. on his day of absence and specify his medical problem and doctor, if any.
D. 
Procedure for personal leave. All employees must submit written application to his department head three days in advance for a personal leave day. Failure to adhere to this policy will result in loss of pay in addition to other possible disciplinary actions.
E. 
All department heads or employees who do not have a department head shall submit application for personal leave and request for vacation time and make a report of sick leave taken, directly to the Supervisor's office.
F. 
In case of an emergency, or at such time as a department head determines a crisis situation is in existence, all employees so ordered must be on call and report to work, if called, including holidays.
G. 
In case of an emergency, or such time as a department head determines a crisis situation is in existence, an employee cannot refuse to work overtime.
H. 
Definition of sick leave. "Sick Leave" is defined as the right of any employee of the town to be absent from work because of a physical or emotional problem. It is against town policy for an employee to use their sick leave rights for the purpose of extended vacation time or periodic vacations. An abuse of sick leave rights may result in loss of pay in addition to other possible disciplinary actions within the discretion and authority of the department head with the approval of the Town Board.
The Town Board will direct payment of 100% of the cost of the individual coverage and 100% of the cost of coverage for the family plan of the established Health Insurance Program. To be eligible for the insurance program an employee must work four hours or more per day or 20 hours total per week to qualify.
Life insurance is available to all full-time nonelected officials. This is a $5,000 base policy and double indemnity coverage is provided.
The present coverage for eligible employees through the New York State Employees Retirement System shall continue under the Noncontributory Plan. All full-time employees shall retire at age 70.
All employees will be paid on a biweekly basis.
NEW YEAR'S DAY
*LINCOLN'S BIRTHDAY
*WASHINGTON'S BIRTHDAY
MEMORIAL DAY
INDEPENDENCE DAY
LABOR DAY
*COLUMBUS DAY
*ELECTION DAY
*VETERAN'S DAY
THANKSGIVING DAY
CHRISTMAS
*Landfill shall be open on this date.
A. 
Hours are not specifically scheduled but a minimum of 48 hours per week are required, with approximately 1/2 of the work hours logged after 6:00 p.m.
B. 
The Chief of Police shall be in attendance every Friday night to assist the Town Justices in Court sessions.
C. 
The Chief of Police shall supervise traffic on all special occasions, such as parades, snow removal and funerals.
D. 
The Chief of Police shall schedule time for night patrol for all town installations and general highway areas; nighttime patrolling of at least 24 hours per week. The Chief of Police shall have the discretion of having a second man on night patrol as he deems prudent.
E. 
The Chief of Police must attend one Town Board meeting per month and give a report of progress on particular projects plus a report as to what has been done for the previous month, i.e., number of traffic tickets issued and arrests made.
F. 
The Chief of Police shall carry out the full duties of Dog Warden.
G. 
The Chief of Police shall carry out all required work related to the Justices and the Town Justice Court.
H. 
Detailed Log Book shall be maintained indicating the starting time of a patrol, general area patrolled, each time investigation is made and ending of a patrol. The Log is to be available at all Town Board meetings for inspection of Town Board. Speedometer mileage figure shall be logged daily.
I. 
All criminal complaint or matters should be personally investigated at the complainant's abode and logged in Log Book.
J. 
Chief of Police should check in at thirty- to sixty-minute intervals to a person at police phone when out on patrol so they may inform the Chief of any calls and know where to reach him. Also receiver radio shall be placed in police car so that Chief may be reached through the Village Bay Station.
K. 
Patrolmen are to be used only in very essential situations when the Chief of Police is unable to carry out an assignment, e.g., personal business or illness and for two-man patrol.
L. 
No part of the work week hours should be attributed to time spent out side the town boundaries for school.
M. 
Vacation time and other benefits are to be applied to the Chief of Police as agreed to by the Town Board on January 1, 1975. Vacation time must be applied for in writing and submitted to the Supervisor's office in advance.
N. 
The Chief of Police must be in full uniform at all times while on duty, except under extraordinary circumstances.
O. 
The Chief of Police shall not do errands for any other department in town.
P. 
All building inspection duties are the responsibility of the Town Clerk, effective January 1, 1975.
Q. 
The availability of the Chief of Police is essential, therefore, any second job taken by the Chief of Police shall be after consultation with the Town Board.