Deliberations of the Council shall be conducted
in accordance with the parliamentary rules in Robert's Rules of Order,
Revised, incorporated herein by reference. No person other than a
member shall address the Council, except by majority vote of the members
present.
These rules or any part thereof may be temporarily
suspended by a recorded vote of two-thirds of the members present
at any Council meeting.
[Amended 3-5-2002 by Ord.
No. 2002-1708; 7-18-2017 by Ord. No. 2017-2285]
When specifically authorized for a proposed
project or projects by a resolution approved by at least 2/3 of the
members-elect of the Common Council and to maintain orderly development
within the financial limitations of the community and to weigh the
financial impact of the project on the short- and long-term basis:
A. Initiation of projects. Proposed projects shall be
initiated by the following methods at a regular meeting of the Council:
(1) Recommendation of the City Engineer and/or the Board
of Public Works.
(3) Petition of property owners.
B. City Council action on adoption of motion to consider
project. Refer project to respective committee for recommendation,
as follows:
(1) To Board of Public Works: all public works projects.
(2) To committee of the whole: all public buildings and
grounds.
(3) To Finance Committee: all projects for finance impact
studies and methods of financing.
C. Procedural steps by Board of Public Works.
(1) Determine area affected by the proposed drainage project.
(2) Determine if proposed project can be feasibly done
with City labor or if a private contractor would be required, or both.
(3) Estimate cost of labor, materials and rental equipment
required with the use of City labor forces.
(4) Provide alternate cost of labor and materials, if
a private contractor would be required.
(5) Submit a unit cost on the basis of area assessment
benefits assessing:
(a) Cost of material and rental equipment.
(6) Propose alternate methods of assessment, if appropriate.
(7) Consider and recommend a project priority and start
date.
(8) Incorporate the above determination into writing and
submit the same along with recommendations to the Council via the
City Clerk, who shall submit the same to the Finance Committee for
its consideration and recommendations.
D. Procedural steps by the committee of the whole:
(1) Determine the short-term or long-term need for the
public building or grounds with input from all interested departments,
civic groups and citizens, where appropriate.
(2) Select site for proposed building.
(3) Solicit architectural design proposals from architectural
or engineering firms along with estimated costs and estimated time
for project completions.
(4) Review proposed designs and qualifications of the
respective architectural and engineering firms and submit recommendations
of the site, design and architectural or engineering firm, as well
as estimated costs, to the City Clerk, who shall forward the same
to the Finance Committee for its study and recommendations.
E. Procedural steps for the Finance Committee.
(1) Determine if funds are available for the proposed
budget in the current budget on the basis of estimated costs of the
project.
(2) Prepare a financial impact study on the basis of short-
and long-term effects of the cost of the project on the debt limitations
of the City and the community's ability to meet its obligations when
due. Consider the effect of the project on the real estate property
tax if the project is to be funded from the general fund rather than
by special assessments.
(3) Solicit additional input from department heads, boards
or committees, as required.
(4) Consider and recommend method of financing project.
(5) Consider repayment schedules of existing debts and
recommend a project start date which will have the least financial
impact on the City's debt repayment schedules.
(6) Submit recommendations to Council, including method
of financing, proposed start date on the basis of available financing
and effect of project costs in the City debt to the Council. If the
project is recommended for reject, submit reasons.
F. Action upon committee recommendations.
(1) Committee recommendations shall be referred to the
Council committee of the whole, which shall:
(a) Accept, reject or modify recommendation of said committees.
(b) Consider and recommend an assessment policy for drainage
projects.
(c) Determine if the project is financially feasible.
(d) Recommend proposed project commencement date.
(e) If a determination has been made to recommend proceeding
with the project, recommend commencement of financial arrangements,
if necessary.
(f) Order the preparation of the appropriate resolutions
for special assessments if the project is to be assessed.
(2) Where the committee of the whole was directed to make a study and submit recommendations, it shall incorporate in its recommendations the requirements of Subsection
F(1) above.
G. Final determination by the Council. The Council, on
receipt of recommendation from the committee of the whole, shall determine
whether to proceed or not to proceed with the proposed project. If
determination is made to proceed with the project, the Council shall
direct that all necessary steps be taken by the appropriate officials
to finance, schedule and complete the project.
[Added 7-18-2017 by Ord.
No. 2017-2285]
In accordance with § 62.15, Wis. Stats., any class
of public construction or any part thereof may be done directly by
the City without submitting the same for bids.
[Added 11-5-2018 by Ord.
No. 2018-2344]
No public construction project shall be let for bid unless the
Common Council has previously authorized the solicitation of bids
for such public construction project. This section does not apply
to a public emergency as set forth in § 62.15(1b), Wis.
Stats., and it does not apply to a public construction for which the
cost does not exceed $25,000 as set forth in § 62.15(1),
Wis. Stats.