Town of Southampton, NY Article VI Final Plat for Major Review

§ 292-17 Purpose; filing.

A. The final plat and supporting material for proposed subdivision constitute the complete submission of the subdivision proposal and include recommendations resulting from the Planning Board's review of the preliminary plat and public hearing held thereon, as well as a review of the detailed layout drawings for the public improvements. In accordance with § 276 of the Town Law, as amended, the Planning Board shall hold a public hearing on the final plat if the Planning Board deems it not to be in substantial agreement with the approved preliminary plat and may require further review under the provisions of SEQRA. No public hearing need be held where the Planning Board deems the final plat to be in substantial agreement with the preliminary plat. After final plat approval by the Planning Board, this complete submission becomes the basis for the construction of the subdivision. The plat itself must be recorded at the office of the County Clerk to have legal status. If the final plat will be filed with the County Clerk in more than one section, the approved final plat of the entire subdivision will be filed with the Town Clerk.

[Amended 6-26-1993 by L.L. No. 21-1993]

B. The final plat shall be an accurate survey of the properties resulting from the subdivision.

§ 292-18 Submission requirements.

A. The submission of a final plat shall consist of the following items:

(1) Application for final plat approval.

(2) The final plat, signed and approved by the Suffolk County Department of Health and/or Suffolk County Environmental Control Board, plus at least five paper prints. (See Subsection E of this section.)

(3) The final drainage plan and street profiles, at least four paper prints. (See Subsections C and E of this section.)

(4) Letters directed to the Planning Board and signed by a responsible official of the electric power agency and water service agency which have jurisdiction in the area assuring provision of necessary services to the proposed subdivision, if applicable.

(5) Letters in appropriate cases directed to the Planning Board signed by a responsible official of the State Department of Transportation or the Suffolk County Department of Public Works approving proposed construction on state or county rights-of-way.

(6) If applicable, a written request for consideration of a contribution to the Drainage Fund as a waiver of the installation of such on-site drainage facilities as may be required.

[Amended 5-11-1982]

(7) Letter directed to the Planning Board signed by a responsible official of the school district in which the subdivision is to be located acknowledging receipt of the subdivision plans.

(8) Offers of dedication for all properties, including street rights-of-way, scenic easements, drainage easements, drainage structures, etc., to be conveyed to the Town of Southampton.

(9) A fee schedule shall be established, and changed as needed, by resolution of the Southampton Town Board. A copy of the fee schedule is on file with the Town Clerk’s office and the Department of Land Management. In addition to the above-referenced fee schedule, the Planning Board may require an applicant to pay an amount, to be held in escrow and ultimately disbursed, to pay the costs incurred by the Town for all consulting services it may reasonably seek to engage, including, but not limited to: archaeological, engineering, planning, legal and clerical costs incurred in processing and review of a proposed subdivision. Such amount deemed necessary for escrow shall be reasonably related to costs attendant to the Town’s review, and such amount shall be computed by the Planning Board in consultation with the applicant. Further, if such escrow payment is deemed necessary, this fee shall be in addition to and exclusive of any fee(s) properly assessed to the applicant in connection with the SEQRA process.

[Added 6-12-2001 by L.L. No. 21-2001; amended 1-27-2004 by L.L. No. 2-2004; 2-27-2007 by L.L. No. 5-2007]

B. The subdivider shall file his complete submission for the final plat at the office of the Planning Board. A proposed submission which does not include all the required drawings and documents will not be accepted by the Planning Board. A submission shall be filed 15 days prior to a meeting date to be heard at that particular meeting.

C. In the event that a contribution to the Drainage Fund shall have been requested by the owner/subdivider (pursuant to a review and recommendation by the Town Engineer during the preliminary map stage), the Town Engineer shall conclude his review of such a request and advise the Planning Board of the advisability of such contribution and the specific amount of the same, if a waiver of the required on-site drainage facilities is recommended.

[Amended 5-11-1982]

D. The Town Engineer and/or Superintendent of Highways shall prepare a performance bond estimate and shall deliver the same to the Planning Board along with his approval of the drainage plan and street profiles. If the plat is to be filed sections, the performance bond estimate shall be prepared for the section to be filed.

E. If the subdivision is located so as to require referral to the Suffolk County Pine Barrens Review Commission, the Suffolk County Planning Commission and/or the Commissioner of Public Works of the county and to a state agency having jurisdiction, there shall be at least three copies of the final plat and one copy of the drainage plans and street profiles for each referral. (Check with the office of the Planning Board.)

[Amended 6-26-1993 by L.L. No. 21-1993]

F. If a public hearing is held, it must be upon at least 10 days' notice published in a newspaper of general circulation in the Town and posted in accordance with the provisions of § 292-13B(2), inclusive of mailing notification requirements. Within 62 days of the receipt of a complete final plat submission or within 62 days after the date of the public hearing if such hearing is held, the Planning Board shall take formal action either approving or disapproving or approving with modification the final plat, and a written notification of such action shall be given to the subdivider. If the final plat is approved, the subdivider shall carry out the following steps prior to obtaining the Chairman's or Secretary's signature of approval:

[Amended 5-11-1982; 4-26-1988 by L.L. No. 3-1988; 5-12-1992 by L.L. No. 20-1992; 6-26-1993 by L.L. No. 21-1993; 2-28-1995 by L.L. No. 12-1995; 3-25-1997 by L.L. No. 7-1997; 4-27-2001 by L.L. No. 17-2001;[1]; 5-22-2007 by L.L. No. 28-2007]

(1) Make all required corrections or modifications to the satisfaction of the Planning Board.

(2) Deliver to the Planning Board a deed suitable for recording, together with a certificate of title and release of mortgage, if applicable, for the required parkland dedication, or pay the fee in lieu thereof.

(3) Pay the required review fee at the office of the Planning Board.

(4) Submit copies of the corrected final plat as follows:

(a) Four opaque cloth, tracing cloth or Mylar copies for signature.

(b) A minimum of five paper prints for signature.

(c) One paper print shall be forwarded to the respective Fire Department and one paper print to the Town Police Department.

(d) All copies of final plats shall include street address numbers in accordance with § 286-4B of the Town Code.

(5) Obtain a performance bond in the amount of the bond estimate and submit the same to the Planning Board office for the Town Attorney's review as to form and for approval by the Town Board.

(6) As part of final conditional approval, the Planning Board will include as a condition the Conservation Board's resolution approving, denying or modifying the conditions set forth by the Planning Board. The Planning Board can override a condition of the Conservation Board by a unanimous vote of all the members of the Planning Board. If the Conservation Board does not pass a resolution approving, denying or modifying the conditions within 62 days of the receipt of a complete final plat submission or within 62 days after the date of the public hearing if such hearing is held, then the Planning Board will consider this nonaction by the Conservation Board a default approval by the Conservation Board and the Planning Board can proceed without any resolution from the Conservation Board.

[1] Editor's Note: This local law also stated that it applied to all subdivision applications that received final conditional approval after 5-1-2001.

G. All required corrections or modifications of the final plat shall be made within 180 days of the Planning Board's formal action. Two additional periods not exceeding 90 days each may be granted upon petition to the Planning Board if such period is found to be justified.

[Amended 6-26-1993 by L.L. No. 21-1993]

H. The Chairman or Secretary shall sign the final plat for the Planning Board indicating approval. Such signature shall not be given until the performance bond has been approved by the Town Board, all fees have been paid and all other conditions of approval have been completed.

[Amended 6-26-1993 by L.L. No. 21-1993]

I. If the final plat is to be filed with the County Clerk in sections, the subdivider will file the final plat with the Town Clerk. The Chairman or Secretary will sign two opaque cloth or Mylar copies of the section to be filed with the County Clerk.

[Amended 6-26-1993 by L.L. No. 21-1993]

J. Planning Board approval of the final plat shall not be deemed an acceptance by the Town of any street or other land shown as offered for dedication to public use.

[Amended 6-26-1993 by L.L. No. 21-1993]

§ 292-19 Expiration of approval.

[Amended 6-26-1993 by L.L. No. 21-1993]

A. The signature of the duly authorized Planning Board officer constituting final approval of the plat shall expire 62 days after the date of such signature unless within such time the final plat or a section thereof shall have been filed in the office of the County Clerk.

B. Expiration of an approval shall mean that any further action will require a new final application, filing fee, if deemed necessary, and public hearing, as well as a review of previous findings.

§ 292-20 Mapping requirements.

The final plat shall be prepared by a licensed land surveyor and shall show the information noted in this section, with bearings to the nearest 20 seconds and dimensions to the nearest 0.01 of a foot:

A. Size and type of drawing:

(1) Sheet size shall be either 18 inches by 20 inches or 36 inches by 20 inches.

(2) The original drawing shall be done with India ink on linen tracing cloth or Mylar, with computed dimensions and careful lettering, using upper case letters at a minimum height of 1/8 inch.

(3) Sufficient survey data shall be shown to determine readily the location, bearing and length of every street line, lot line, easement line and boundary line and to reproduce such lines upon the ground.

(4) The survey shall be tied in to the nearest established monument in the Suffolk County system, or two consecutive points on the survey shall have Suffolk County coordinates.

(5) The scale of the drawing shall be not more than 100 feet to the inch and shall be a common engineering scale.

B. Title block. The title block shall be the same as that required for the preliminary plat. [See § 292-16B(1) through (6).]

C. Other notations:

(1) Date of original preparation and of each subsequent revision.

(2) Scale an North point.

(3) Offer of dedication as follows: The subdivider has irrevocably offered to cede title to the Town of Southampton of the land areas designated for streets, widening of streets, drainage easements, parks, recharge basins and any other lands noted on this plat for dedication to the Town. Approval of this final plat does not constitute acceptance by the Town of the offer of dedication.

(4) Compliance with zoning:

(a) For a standard subdivision plat, the following note shall be used:

[Amended 6-26-1993 by L.L. No. 21-1993]

	This is to certify that all lots and parcels shown on this plat comply with the requirements of the Town of Southampton Zoning Law.
	Date _______	_____________________ Signature of Surveyor

(b) For a planned residential development subdivision plat, the following note shall be used:

[Amended 7-10-1990 by L.L. No. 19-1990; 6-26-1993 by L.L. No. 21-1993]

	This is to certify that all lots and parcels shown on this plat comply with the requirements of the Town of Southampton Zoning Law, except as modified by the Planning Board pursuant to § 278 of the Town Law and Chapter 247 of the Town Code. Such modifications of the applicable provisions of the Zoning Law, as noted hereon, have been granted simultaneously with the approval of this plat.
	Date _______	_____________________ Signature of Surveyor

(c) Certification of approval as follows:

	This is to certify that this subdivision plat has been approved by the Planning Board of the Town of Southampton by resolution dated ___________________.
	By	_______________________________ (Chairman's or Secretary's signature)
		Date ____________

D. Key maps of the entire subdivision shall be the same as those required on the preliminary plat, except that the area being submitted for final plat approval shall be shaded if it is only one section of the entire subdivision. The key map shall be at a scale of 600 feet to the inch.

E. Boundary lines:

(1) Subdivision boundary line.

(2) Zoning district(s).

(3) School and fire districts(s).

(4) Incorporated village(s).

F. Streets, lots and easements:

(1) Street rights-of-way and widenings of street rights-of-way:

(a) Location, name and right-of-way width.

(b) Notation of offer of dedication on widenings.

(2) Lots:

(a) Lot lines with bearings and dimensions.

(b) Identification numbers by a suitable system of consecutive numbers, regardless of sections.

(c) Area of each lot to the nearest square foot shall be noted upon each lot.

(3) Drainage easements and recharge basins:

(a) Location and identification.

(b) Width and other dimensions necessary for description.

(4) Special parcels:

(a) Description of proposed restriction or use, including a note where an offer of dedication is being made.

(b) Boundary lines with bearings and dimensions.

(5) Trails:

[Added 2-27-1990 by L.L. No. 3-1990]

(a) Location and identification.

(b) Width and other dimensions necessary for description.

G. Water supply systems:

(1) Location and size of water mains and/or wells.

(2) Location of blowoff valves.

(3) General location of fire hydrants or fire wells as recommended by the local Fire Commissioners.

(4) Additional information as required by the Suffolk County Department of Health.

H. Sanitary waste disposal system: such information as required by the Suffolk County Department of Health, the Suffolk County Department of Environmental Control and the Town of Southampton.

I. Monuments:

(1) Location of monuments, existing and proposed, shall be shown by this symbol .

(2) One monument shall be located at each corner of the subdivision boundary and at each change in direction of the boundary.

(3) Monuments shall be located at each street intersection and at each point of curvature and point of tangency.

(4) Additional monuments shall be placed at points determined by the Town Engineer.

J. Street address numbers: The Planning Board shall require that new subdivisions indicate proposed street address numbers as a condition of approval of the final map. The final map shall be referred to the Assessor to verify the proposed numbering system.

[Added 4-12-2011 by L.L. No. 9-2011]

§ 292-21 Drainage plan and street profiles.

A. The drainage plan and street profiles are declared to be an integral part of the final plat submission.

B. The performance bond and the engineering review fee shall be based on the drainage plan, the final plat itself and these subdivision regulations.

C. The design of the drainage plan and street profiles shall comply with the design standards set forth in these subdivision regulations and the regulations established by the Town Engineer and/or Superintendent of Highways.

D. Drainage plan requirements:

(1) Sheet size shall be either 18 inches by 20 inches or 36 inches by 20 inches.

(2) A complete drainage system for the entire subdivision, with development stages for each of the final plat sections, shall be shown. If more than one sheet is required, a clearly drawn match line shall be shown on both sheets and on a key map.

(3) The outline of all street rights-of-way, drainage easements, recharge basins and other related features shall be shown.

(4) Precise street center-line gradients in percent indicated with arrows to establish the direction of flow shall be shown.

(5) Critical street center-line elevations shall be shown.

(6) Boundaries of stormwater runoff watersheds for each major drainage facility and their area in acres shall be shown.

(7) Identification of drainage structures by type and whether existing or proposed shall be included.

(8) All appropriate details and dimensions necessary to clearly explain the proposed construction, including type of construction, material, size, pitch and invert elevations, among other things, in accordance with good engineering practice shall be included.

(9) Locations of test holes, description of soil conditions and water level at recharge basin locations and other points as required by the Town Engineer and/or Superintendent of Highways shall be shown.

(10) Data for recharge basins shall include bottom elevation and high water elevation, water capacity and elevations along the top of the berm.

E. Street profile requirements:

(1) Drawings shall be made on standard profile paper with the following scales:

(a) Horizontal scale: one inch equals 50 feet.

(b) Vertical scale: one inch equals 10 feet.

(2) A profile shall be submitted for each proposed street and for any existing street in the subdivision if it will affect the design. Where the Planning Board has authorized the use of a private lane within the subdivision to service rear area lots, a lane profile may be required.

[Amended 3-10-1992 by L.L. No. 4-1992 [1]]

[1] Editor's Note: See Art. XIII, Effect of L.L. No. 4-1992 on Pending and Approved Maps.

(3) The center-line profile, existing or natural and proposed, the typical cross section and a system of survey stations shall be included.

(4) Notations as to percent of gradient, critical elevations and vertical curve data shall be included.

(5) Location and invert elevation of all proposed drainage structures in street rights-of-way shall be shown.

F. Pavement construction and drainage design criteria. Pavement construction and drainage design criteria shall comply with the requirements of the Superintendent of Highways' road and drainage standards for the Town of Southampton.

G. In the event that the subject property is located within the Agricultural Overlay District, as depicted on the Zoning Map of the Town of Southampton,[2] and whenever the Planning Board deems it appropriate, the subdivider shall be given the option to either install the required drainage facilities as approved by the Town Engineer, or, in the alternative, the subdivider may request the Planning Board to waive the installation of such on-site drainage facilities; and in that event, the subdivider shall contribute to the Drainage Fund a sum based on a uniform per acre rate, which rate shall be set by the Planning Board from time to time, and such rate shall apply to developed acreage exclusive of any area of the total parcel which may be left for future development or contribute a sum equal to the cost of the required drainage facilities as determined by the Town Engineer pursuant to these subdivision regulations and Town drainage specifications. Money deposited in the Drainage Fund may be expended only upon a Town Board resolution appropriating the specific amount necessary for a project related to the installation of coordinated drainage facilities within the Agricultural Overlay District, pursuant to the Drainage Fund Policy Statement adopted by the Town Board on October 13, 1992.

[Added 5-11-1982; amended 11-10-1992 by L.L. No. 47-1992]

[2] Editor's Note: The Zoning Map is on file in the office of the Town Clerk.

§ 292-22 Starting date for site preparation and construction.

Site preparation and construction of the required public improvements shall not begin until the final plat has been signed by the Chairman or Secretary of the Planning Board and the final plat has been duly recorded in the office of the Suffolk County Clerk unless such work is to be performed without posting a performance bond, in which event, such work shall not begin until a resolution conditionally approving the final plat has been adopted by the Planning Board, and any conditions set forth therein required to be met prior to beginning such work shall have been complied with.