[HISTORY: Adopted by the Town Council of
the Town of Ocean View 11-9-2021 by Ord. No. 381.[1]Amendments noted where applicable.]
[1]
Editor's Note: This ordinance also repealed former Ch. 40,
Procurement of Material and Award of Contract, adopted 11-12-2002 by Ord. No. 135.
The procedures for the award of contracts and
the procurement of material and services by the Town Manager are as
follows:
A.
For the award of small public works contracts and
nonprofessional service, contracts for material and nonprofessional
services are as follows:
(1)
If less than $7,500: open market purchase;
(2)
If greater than $7,500 but less than $24,999, the
Town Council, or its designee, may obtain written proposals from not
less than three vendors. The Town Council, or its designee, shall
record each vendor's name, address, and telephone number; contact
person (if other than vendor), date of quoted price; and proposed
delivery time. If competitive quotes cannot be obtained, justification
for purchase shall be documented. A contract shall be awarded to the
lowest responsive and responsible vendor.
B.
For the award of large public works contracts, contracts
for material, labor, and nonprofessional services are as follows:
(1)
If less
than $50,000: open market purchase;
(2)
If greater
than $50,000 but less than $99,999, the Town Council, or its designee,
may obtain written proposals from not less than three vendors; or
(3)
If $100,000
or greater, the Town Council, or its designee, shall comply with the
requirements of the State Procurement Act, 29 Del. C. Chapter 69,
Subchapters III and IV, as amended; provided, however, the requirements
of § 6960 shall not apply to the Town Council of Ocean View
unless otherwise required by state or federal law or as a condition
of the acceptance of any loan or grant from any state or federal agency.
The award of contracts involving professional
services, such as accounting, architecture, auditing, engineering,
law, planning and surveying, where the probable fees, including reimbursables,
is:
When qualified to do so by the State of Delaware, the Town Council or its designee, subject to § 40-4 hereof, is authorized to procure material and services through Delaware's Procurement Portal.
All contracts in an amount greater than $7,500 for material,
including machinery or equipment of every kind, labor, or nonprofessional
services, small public works, large public works, or for professional
services, shall be reviewed and approved by the Town Council before
award. The Town Council may reject any or all bids or cancel bid procedures
at any time.
