[HISTORY: Adopted by the Town Board of the
Town of Southeast 12-17-1992 by L.L. No. 7-1992. Amendments noted where
applicable.]
GENERAL REFERENCES
Parks — See Ch. 99.
The name of the Board will be the "Parks and
Recreation Advisory Board of the Town of Southeast."
The duties of the Board shall be as follows:
A.
Advise the Town Board on the administration of the
recreation program of the Town of Southeast.
B.
Oversee the maintenance of park lands, playing fields,
playgrounds and related facilities.
C.
Issue and recommend park facility permits.
D.
Formulate and make recommendations for basic policy
with respect to parks and recreation programs of the Town.
E.
Develop and recommend long-range plans for acquisition
of land for park and recreation purposes.
F.
Recommend plans for facility development in conjunction
with the Director of Parks and Recreation which, in turn, must be
approved by the Town Board before implementation.
G.
Formulate capital project plans in conjunction with
the Director of Parks and Recreation which, in turn, must be approved
by the Town Board before implementation.
H.
Formulate a yearly proposed operating budget in conjunction
with the Director of Parks and Recreation which shall be submitted
to the Town Board for approval.
I.
Regulate user fees and charges in regard to parks
and recreation.
J.
Make recommendations upon any proposed sale or purchase
of parklands.
K.
Make recommendations in regard to the recreation fee
structure associated with newly subdivided lots. Such recommendations
may consist of possible fee increases in conjunction with the acceptance
of the appropriate dollar values in lieu of land as required by New
York State law.
A.
The Board shall consist of seven members, who shall
be residents of the Town of Southeast, to be appointed by the Town
Board. The Director of Parks and Recreation shall be an ex officio
member of the Board but shall have no vote. The seven members shall
be selected with an emphasis on demonstrated interest in parks, recreation,
youth service or related areas. In addition, members should be individuals
of diverse backgrounds from different areas of the Town when possible.
B.
The terms of appointed members of the Board shall
be three years, each to expire at the end of a calendar year, except
that, of those first appointed, two shall be appointed to serve for
one year; two shall be appointed to serve for two years; and three
shall be appointed to serve for a period of three years. The Chairman
shall make specific recommendations to the Town Board concerning any
member whose term has expired and who wishes to apply for reappointment.
A.
Chairman. The Chairman shall be appointed by the Town
Board.
B.
Vice Chairman. The Vice Chairman shall be designated
by the Chairman, subject to the approval of a majority of the Parks
and Recreation Advisory Board.
C.
Duties of officers.
(1)
The Chairman. The Chairman shall preside at all meetings
of the Parks and Recreation Advisory Board. He or she shall be an
ex officio member of any committee of the Parks and Recreation Advisory
Board. He or she is responsible for the review of all reports and
studies coming from work of the standing committees. He or she must
sign all memoranda and reports submitted by the Parks and Recreation
Advisory Board to the Town Board and to any other board, official
or agency of the government of the Town of Southeast. In addition,
he or she shall timely submit minutes of all meetings held by the
Parks and Recreation Advisory Board to the Town Clerk.
(2)
The Vice Chairman. The Vice Chairman shall, in the
absence, death or resignation of the Chairman of the Parks and Recreation
Advisory Board, carry on the duties of the Chairman until the return
of the Chairman, in case of a temporary absence, or the appointment
of a new Chairman by the Town Board.
A.
Meetings of the full Parks and Recreation Advisory
Board. The Board shall hold monthly meetings throughout the calendar
year (minimum of 10 meetings per year). The Board may hold other such
meetings as required. Four members shall constitute a quorum. Whenever
approval by the Advisory Board is required, a vote by a majority of
members present shall be required to approve such action.
B.
Attendance at meetings. Any Advisory Board member
who misses three consecutive meetings shall automatically forfeit
his or her appointment. Further, any member missing four meetings
in a calendar year (except for reasons of sustained illness) shall
forfeit his or her appointment. However, the Chairman of the Parks
and Recreation Advisory Board may recommend to the Town Board that
there be a waiver granted of such forfeiture. It shall be the sole
and independent discretion of the Town Board whether or not to grant
such waiver of forfeiture.
Recommendations for amendments to this chapter
may be made by the Advisory Board with the approval of a 2/3 majority
thereof, either in person or by proxy, of the full Parks and Recreation
Advisory Board. Notice of such proposed amendments shall be sent to
the members of the Advisory Board at least one month in advance of
the meeting at which the vote thereon will be taken. Upon approval,
the proposed amendments shall be submitted to the Town Board for final
decision and enactment in accordance with applicable law. Nothing
herein shall be construed to prohibit the Town Board from adopting
amendments to this chapter on its own initiative as it sees fit.
