[Amended 7-8-2003 by Ord. No. O-03-16]
B.
The qualified Purchasing Agent shall act as the purchasing
agent of the Township with authority as its contracting agent to prepare
public advertising for bids and to receive bids for the purchase of
materials and supplies on behalf of the Township in accordance with
the provisions of the governing statutes and sound purchasing practices
and make awards of contracts in the name of the Township for the various
agencies, boards, departments and other offices of the Township. Purchases
in excess of the existing public contract law limit shall be made
according to the statutes and shall require approval of the Township
Committee. At least three quotations as to the cost or price, whenever
practicable, shall be solicited from manufacturers, firms or dealers
when the cost of the items purchased exceed the quote threshold. The
contract shall be made with and awarded to the lowest responsible
bidder when the kind and quality of the items are equal, or considering
other criteria where authorized by the Local Public Contracts Law.
[Amended 4-13-2010 by Ord.No. O-10-5]
C.
The Municipal Administrator shall keep an account
of all purchases and shall, from time to time, or when directed by
the Township Committee make a full written report. He/she shall also
issue rules and regulations governing the requisition and purchase
of all municipal supplies and equipment consistent with the provisions
of this section. For the purposes of this section only, during the
absence, disqualification or disability of the Municipal Administrator,
the Chief Financial Officer shall act in his place and stead, so long
as he/she is not the appointed purchasing agent at the time.
[Amended 5-24-2022 by Ord. No. O-22-8]
The Municipal Administrator or Mayor is hereby
authorized to make emergency purchases of goods and/or services in
the event an emergency affecting public health, safety and welfare
exists and requires immediate delivery of the goods or performance
of the services. Any emergency purchase is subject to the following:
A.
Written requisition must be filed with the Municipal
Administrator or Mayor by the department head wherein the emergency
has occurred, together with a certified statement as to the nature
of the emergency and the factors which compel immediate action.
B.
The Municipal Administrator or Mayor shall review
the requisition and certification and determine if a sufficient emergency
exists to invoke the provisions of N.J.S.A. 40A:11-6 and that the
matter cannot await the next regularly scheduled meeting of the governing
body. If so satisfied, the Municipal Administrator or Mayor is authorized
to contract on behalf of the Township for the emergency purchase,
provided sufficient budgetary appropriation is available after consultation
with the Township Chief Financial Officer or Treasurer, who shall
orally certify as to the availability of funds.
C.
The Township Chief Financial Officer or Treasurer,
as soon as practicable after giving the oral certification to the
Municipal Administrator or Mayor, shall file a written certification
of availability of funds with the office of the Municipal Administrator.
D.
If time allows, before undertaking the emergency purchase
hereunder, the Municipal Administrator or Mayor shall consult with
the governing body, by any means available, to apprise it of the proposed
course of action. Immediately after contracting for the emergency
purchase, the Township Administrator shall provide a written memorandum
to each member of the governing body, explaining the circumstances
and action taken.
E.
Notwithstanding the procedure set forth above, in
all cases where the emergency purchase would require the expenditure
in excess of $100,000, the Municipal Administrator or Mayor shall
not commit the municipality to contract until the members of the governing
body have been individually polled by any means available and at least
three members thereof shall indicate agreement that the emergency
purchase is necessary.
