As used in this chapter, the following terms shall have the meanings
indicated:
AUTHORITY
Any of the following City entities having custody of a City record:
an office, elected official, agency, board, commission, committee, council,
department or public body corporate and politic created by constitution, law,
ordinance, rule or order, or a formally constituted subunit of the foregoing.
CUSTODIAN
That officer, department head, division head, or employee of the City designated under §
129-3 or otherwise responsible by law to keep and preserve any City records or file, deposit or keep such records in his or her office, or who is lawfully in possession or entitled to possession of such public records and who is required by this chapter to respond to requests for access to such records.
RECORD
Any material on which written, drawn, printed, spoken, visual or
electromagnetic information is recorded or preserved, regardless of physical
form or characteristics, which has been created or is being kept by an authority.
"Record" includes, but is not limited to, handwritten, typed or printed pages,
maps, charts, photographs, films, recordings, tapes (including computer tapes),
computer printouts and optical disks. "Record" does not include drafts, notes,
preliminary computations and like materials prepared for the originator's
personal use or prepared by the originator in the name of a person for whom
the originator is working; materials which are purely the personal property
of the custodian and have no relation to his or her office; materials to which
access is limited by copyright, patent or bequest; and published materials
in the possession of an authority other than a public library which are available
for inspection at a public library.
Any City officer or the director of any department or division of City government may, subject to the approval of the Mayor or Common Council, keep and preserve public records in his or her possession by means of microfilm or other photographic reproduction set forth in § 16.61(7)(a) and (b), Wis. Stats., which shall be considered original records for all purposes. Such records shall be preserved along with other files of the department or division and shall be open to public inspection and copying according to the provisions of state law and of §§
129-4 through
129-6 of this chapter.
Whenever the Assessor, in the performance of the Assessor's duties,
requests or obtains income and expense information pursuant to § 70.47(7)(af),
Wis. Stats., or any successor statute thereto, then such income and expense
information that is provided to the Assessor shall be held by the Assessor
on a confidential basis; except, however, that the information may be revealed
to and used by persons in the discharge of duties imposed by law; in the discharge
of duties imposed by office (including but not limited to use by the Assessor
in performance of official duties of the Assessor's office and use by the
Board of Review in performance of its official duties); or pursuant to order
of a court. Income and expense information provided to the Assessor under
§ 70.47(7)(af), Wis. Stats., unless a court determines that it is
inaccurate, is, per § 70.47(7)(af), Wis. Stats., not subject to
the right of inspection and copying under § 19.35(1), Wis. Stats.
[Added 12-7-2004 by Ord. No. 1179;
amended 1-18-2005 by Ord. No. 1180]
The fees as provided by the current fee schedule on file with the City
Clerk, plus sales tax and postage, as applicable, shall be paid for reproduction
or transcription of records.