The following City officers are hereby appointed
as official custodians for purposes of the Kansas Open Records Act,
K.S.A. §§ 45-215 to 45-223, and are hereby charged
with responsibility for compliance with that Act with respect to the
hereinafter listed public records:
A. City Clerk. All public records kept and maintained
in the City Clerk's office and all other public records not provided
for elsewhere in this section.
B. City Treasurer. All public records not on file in
the office of the City Clerk and kept and maintained in the City Treasurer's
office.
C. City Engineer. All public records not on file in the
office of the City Clerk and kept and maintained in the City Engineering
Department.
D. Chief of Police. All public records not on file in
the office of the City Clerk and kept and maintained in the City Police
Department.
E. Fire Chief. All public records not on file in the
office of the City Clerk and kept and maintained in the City Fire
Department.
F. City Attorney. All public records not on file in the
office of the City Clerk and kept and maintained in the City Attorney's
office.
G. Director of Public Works. All public records not on
file in the office of the City Clerk and kept and maintained in the
Public Works Department.
H. Clerk of the Municipal Court. All public records not
on file in the office of the City Clerk and kept and maintained in
the Municipal Court.
I. City Librarian. All public records not on file in
the office of the City Clerk and kept and maintained in the City Library.
All City officers and employees appointed or
designated under this article shall protect public records from damage
and disorganization; prevent excessive disruption of the essential
functions of the City; provide assistance and information upon request;
ensure efficient and timely action and response to all applications
for inspection of public records; and carry out the procedures adopted
by this City for inspecting and copying open public records.
The City Clerk is hereby authorized to provide
the Clerk's office, and the office of each record custodian, with
sufficient cash to enable the making of change for record fee purposes.
Each custodian shall transmit all record fee moneys collected to the
City Treasurer whenever the amount accumulated exceeds $10, but not
less than monthly. Each custodian shall maintain duplicates of all
records and copy request forms, completed as to the amount of the
fee charged and collected, which amounts shall be periodically audited
by the Treasurer of the City.