Elected officials shall consist of the Village
President, who shall be elected in off-numbered years for a term of
two years, and six Trustees, three of whom shall be elected each year
at the annual spring election for terms of two years.
[Added 7-26-2011 by Ord. No. 11-11]
A. Office of the Village Administrator. In order to provide the Village
of Osceola with a more efficient, effective and responsible government
under a system of a part-time Village President and part-time Village
Board (hereinafter referred to as "Board") at a time when Village
government is becoming increasingly complex, there is hereby created
the Office of Village Administrator for the Village of Osceola (hereinafter
referred to as "Administrator").
B. Appointment, term of office and removal. The Administrator shall
be appointed on the basis of merit, with due regard to training, experience,
administrative ability and general fitness for the office, by a majority
vote of the Board. For the purposes of appointing or terminating the
Administrator, the Village President and each Board Member shall cast
one vote. The Administrator shall hold office for an indefinite term
subject to removal at any time by a two-thirds vote of the Board.
The appointment may be terminated by the Administrator upon 60 days'
written notice to the Village President and the Village Board prior
to such termination. This section, however, shall not preclude the
Board from establishing other employment terms and conditions not
inconsistent with the provisions of this section or the Municipal
Code of the Village of Osceola.
C. Residency. The Administrator shall become a resident of the Village
of Osceola within six months following the date of appointment, unless
this requirement is specifically waived or varied by Board ordinance
or by contract authorized by the Board, and entered into with the
Administrator, covering the terms and conditions of residency.
D. Functions and duties of the Administrator. The Administrator, subject
to the limitations defined in resolutions and ordinances of the Village
of Osceola and Wisconsin State Statutes, shall be the chief administrative
officer of the Village, responsible only to the Village President
and the Board for the proper administration of the business affairs
of the Village, pursuant to the statutes of the State of Wisconsin,
the ordinances of the Village of Osceola, and the resolutions and
directives of the Board, with power and duties as follows:
(1) General duties:
(a)
Carry out directives of the Village President and Board which
require administrative implementation, reporting promptly to the Village
President and Board any difficulties encountered herein;
(b)
Be responsible for the administration of all day-to-day operations
of the Village government, including the monitoring of all Village
ordinances, resolutions, Board meeting minutes and state statutes;
(c)
Prepare a plan of administration, including an organization
chart, which defines authority and responsibility for all nonstatutory
positions of the Village, and submit it to the Village Board for adoption
as the official organization and administrative procedure plan for
the Village;
(d)
Establish when necessary administrative procedures to increase the effectiveness and efficiency of Village government according to current practices in local government, not inconsistent with Subsection
D(1)(c) above or directives of the Village President and Board;
(e)
Serve as ex officio nonvoting member of all Boards, commissions
and committees of the Village, except as specified by the Board or
Wisconsin State Statutes;
(f)
Keep informed concerning current federal, state, and county
legislation and administrative rules affecting the Village and submit
appropriate reports and recommendations thereon to the Board;
(g)
Keep informed concerning current developments in the field of
municipal administration, and from time to time, submit recommendations
or suggestions to improve the municipal government;
(h)
Keep informed concerning the availability of federal, state
and county funds for local programs. Assist department heads and the
Board in obtaining these funds under the direction of the Village
President and the Board;
(i)
Represent the Village in matters involving legislative and intergovernmental
affairs as authorized and directed as to that representation by the
Village President and Board;
(j)
Act as Public Information Officer for the Village with the responsibility
of assuring that the news media are kept informed about the operations
of the Village and that the public is informed of new information
and developments through the oversight of a newsletter, website, and
social media;
(k)
Establish and maintain procedures to facilitate communications
between citizens and Village government to assure that complaints,
grievances, recommendations and other matters receive prompt attention
by the responsible official and to assure that all such matters are
expeditiously resolved;
(l)
Promote, in conjunction with the Osceola Industrial Development
Corporation, the Osceola Redevelopment Authority, the Osceola Main
Street/Chamber, and the Polk County Economic Development Corporation,
the economic and business development of the Village through the use
of outreach and negotiation, marketing and promotion of development
within the Village and other means to produce an expanded property
tax base;
(m)
Perform the duties of the Clerk-Treasurer in coordination with
the Deputy Clerk-Treasurer in case of absence or incapacity.
(2) Responsibilities to the Village Board:
(a)
Attend all meetings of the Village Board, assisting the Village
President and the Board as required in the performance of their duties;
(b)
In coordination with the Village President, the Board, and the
Clerk, ensure that appropriate agendas are prepared to all meetings
of the Board, all Board committees, and all other appropriate committees
and commissions of the Village, together with such supporting material
as may be required, with nothing herein being construed as to give
the Administrator authority to limit or in any way prevent matters
from being considered by the Board or any of its committees and commissions;
(c)
Assist in the preparation of ordinances and resolutions as requested
by the Village President or the Board, or as needed;
(d)
Meet regularly with the President to keep him currently informed
about the activities of the Administrator's office;
(e)
Keep the Board currently informed about the activities of the
Administrator's office, either by written report or oral briefings
at regular meetings of the Board;
(f)
Provide staff support to the Board, Administration and Finance
Committee, Plan Commission, and other committees as designated by
the Board.
(3) Personnel.
(a)
Be responsible for providing administrative direction and coordination
of all department heads of the Village according to the established
organization procedures;
(b)
Recommend to the Board the appointment, promotion and, when
necessary for the good of the Village, the suspension or termination
of department heads and, with department head support, all other employees
below the department head level;
(c)
Serve as Personnel Officer for the Village with responsibilities
to see that complete and current personnel records, including specific
job descriptions, for all Village employees are kept; evaluate in
conjunction with department heads the performance of all employees
on a regular basis; recommend salary and wage scales for Village employees
not covered by collective bargaining agreements; develop and enforce
high standards of performance by Village employees; assure that Village
employees have proper working conditions; work closely with department
heads to promptly resolve personnel problems or grievances;
(d)
Assist in labor contract negotiations and collective bargaining
issues;
(e)
Work closely with department heads to assure that employees
receive adequate opportunities for training to maintain and improve
their job-related knowledge and skills and act as the approving authority
for requests by employees to attend conferences, meetings, training
schools, etc., provided that funds have been budgeted for these activities.
(4) Budgeting and purchasing:
(a)
Support the Administration and Finance Committee in the preparation
of the annual Village budget in accordance with Village Code;
(b)
Administer the budget as adopted by the Board;
(c)
Report regularly to the Board on the current fiscal position
of the Village and the current status of expenditures relative to
the Village budget;
(d)
Supervise the accounting system of the Village and insure that
the system employs methods in accordance with current professional
accounting practices;
(e)
Serve as the Purchasing Agent for the Village, supervising all
purchasing and contracting for supplies and services, subject to the
purchasing procedures established by the Board and any limitation
contained in the Wisconsin State Statutes.
E. Cooperation. All officials and employees of the Village shall cooperate
with the Administrator so that the Village government shall function
effectively and efficiently.
F. Severability. The provisions of this section shall be deemed severable,
and it is expressly declared that the Board of the Village of Osceola
would have passed the other provisions of this section irrespective
of whether or not one or more provisions may be declared invalid,
and if any provisions of this section or the application thereof to
any person or circumstances is held invalid, the remainder of the
section and the application of such provision to other persons or
circumstances shall not be affected thereby.