[HISTORY: Adopted by the Board of Supervisors
of the Township of Hellam 6-15-1989 by Ord. No. 1989-3. Amendments noted where
applicable.]
GENERAL REFERENCES
Planning Commission — See Ch. 72.
There is hereby created and established pursuant
to the provisions of the Act of May 1, 1933, P.L. 103, Section 599.1,
as amended,[1] the office of Township Manager for the Township of Hellam,
York County, Pennsylvania.
[1]
Editor's Note: Former Section 599.1 was repealed
11-9-1995 by P.L. 350, No. 60. See now 53 P.S. § 66301.
The Township Manager shall be appointed for
an indefinite term by the vote of a majority of all of the members
of the Board of Supervisors. The Township Manager shall serve at the
pleasure of the Board of Supervisors and may be removed at any time
by a majority vote of all of its members. At least 30 days before
such removal is to become effective, the Board of Supervisors shall
furnish the Manager with a written statement setting forth its intention
to remove him, or in lieu thereof, it may remove him immediately upon
tendering to him the pay due him up to and including 30 days after
the effective date of such removal.
The Township Manager shall be chosen solely
on the basis of his executive and administrative abilities, with special
reference to the duties of his office as provided herein. The Manager
need not be a resident of the Township.
Before entering upon his duties, the Township
Manager shall give a bond to the Township with a bonding company as
surety, to be approved by the Board of Supervisors, in such amount
as may be determined by the Board, conditioned upon the faithful performance
of his duties. The premium for said Bond shall be paid by the Township.
The salary of the Township Manager shall be
fixed by resolution of the Board of Supervisors from time to time,
and may be changed at the discretion of the Board of Supervisors.
[Amended 6-5-2008 by Ord. No. 2008-05]
As used throughout this chapter, all reference
to words with the male gender such as "he", "him" and "his" shall
refer to the individual holding the position of Manager, regardless
of the gender of the individual.
A.
General summary.
(1)
Under direction from the Board of Supervisors, the
Manager shall manage and direct the operations of the Township to
ensure effective delivery of programs and services; facilitate and
direct planning for use of land and capital resources which are responsive
to the health, safety and general welfare needs of the community;
recommend policy and procedures to ensure compliance with laws, regulations
and Township objectives.
(2)
The Manager shall develop and implement administrative
and operating procedures to meet Township needs and carry out approved
policies, administer the day-to-day operations of the Township government,
delegating responsibility and authority for performance of assigned
functions to Township staff, direct and supervise the work of all
other Township employees, manage operations of Township offices; supervise
staff in performance of work duties and responsibilities; delegate
responsibility and authority for performance of assigned functions
to Township staff; provide feedback and direction concerning program
objectives; communicate policy; establish work standards to provide
overall consistency in Township operation; update job descriptions;
approve leave; resolve workplace problems; administer pay adjustments
and discipline, hiring, suspension and discharge of employees in accordance
with applicable laws; direct the provision of Township services such
as road maintenance, utilities, recreation facilities, and land-use
controls.
(3)
The Manager shall serve as primary liaison to the
Board of Supervisors and as liaison between the Board of Supervisors
and all Township authorities, commissions and committees providing
advice and information; prepare plans and programs to take necessary
action to carry out Board decisions; determine priorities of projects
to meet objectives approved by the Board of Supervisors and program
expenditures based on cash flow; develop and administer Township policies,
procedures and programs; prepare or direct the preparation of studies,
reports and related information for decision-making purposes; work
with the Board of Supervisors to provide for development of short-
and long-range goals for the Township; recommend plans to the Board
of Supervisors which impact fiscal policy, roadway development, public
health and safety, growth and development of the Township, and personnel
planning at the Township; consider structure of operations, level
of funding, staffing, community goals and risks; engage in public
relations activities; resolve questions and complaints from Township
citizens or directs to appropriate staff person; develops plans to
communicate issues to the public; assists citizens by informing them
of Township rules and laws; explain procedures; hear complaints and
resolve them or refer them to the appropriate official or board; administers
functions in accordance with Second Class Township Code.
B.
Specific duties and responsibilities.
(1)
The Manager shall be the chief administrative officer
of the Township, and he shall be responsible to the Board of Supervisors
as a whole for the proper and efficient administration of the affairs
of the Township. The powers and duties of administration of all Township
business shall be vested in the Manager unless expressly imposed or
conferred by statute upon other Township officers.
(2)
Powers and duties of the Township Manager shall include
the following:
(a)
He shall supervise and be responsible for the activities
of all municipal departments unless otherwise stipulated by the Board
of Supervisors.
(b)
He shall hire and, when necessary for the good of
the service, shall suspend or discharge any employee under his supervision,
provided that:
[1]
Prior approval of the Board of Supervisors shall
be obtained before enlarging staff either by the creation of a new
position or increasing the number of employees in the then-present
categories;
[2]
The Manager shall notify at once and in writing
each of the Supervisors of any action taken by authority of this subsection;
and
[3]
The Manager shall report, at the next meeting
thereafter of the Board of Supervisors, any action taken by authority
of this subsection.
C.
He shall fix wages and salaries of all personnel under
his supervision, as directed by the Board of Supervisors.
D.
He shall prepare and submit to the Board of Supervisors,
before November 15th of each year, a recommended budget for the next
fiscal year and an explanatory message. In preparing the proposed
budget, the Manager shall consult with the head of each department,
agency or board, or any qualified officer thereof, as to estimates
of revenues and expenditures and such other supporting data as he
requires.
E.
He shall be responsible for the administration of
the budget after its adoption by the Board of Supervisors.
F.
He shall, in conjunction with the preparation of the
yearly budget, develop long-range fiscal plans for the municipality,
such plans to be presented annually to the Board of Supervisors for
its review and action.
G.
He shall hold such other municipal offices and head
such municipal departments as the Board of Supervisors may from time
to time direct.
H.
He shall attend meetings of the Board of Supervisors
and its committees with the right to take part in the discussions,
and he shall receive notice of all special meetings of the Board of
Supervisors and its committees.
I.
He shall assist in the preparation of the agenda for
each meeting of the Board of Supervisors and supply facts pertinent
thereto.
J.
He shall keep the Board of Supervisors informed as
to the conduct of Township affairs; submit periodic reports on the
condition of the Township finances and such other reports as the Board
of Supervisors requests; and make such recommendations to the Board
of Supervisors as he deems advisable or as it requests.
K.
He shall submit to the Board of Supervisors, as soon
as possible after the close of the fiscal year, a complete report
of the finances and the activities of the Township for the preceding
year.
L.
He shall see that the provisions of all franchises,
leases, permits and privileges granted by the Township are observed.
M.
He shall be charged with the responsibility for enforcement
of all ordinances and rules and regulations of the Township.
N.
He may employ and direct, by and with the approval
of the Board of Supervisors, experts and consultants to perform work
and provide advice in connection with any of the functions of the
Township.
O.
He shall attend to the letting of contracts in due
form of law, and he shall supervise the performance and faithful execution
of the same except insofar as such duties are expressly imposed by
statute upon some other Township officer.
P.
He shall see that all money owed the Township is promptly
received and that proper proceedings are taken for the security and
collection of all the Township's claims.
Q.
He shall be the purchasing officer of the Township
and he shall purchase, in accordance with the provisions of the Township
Code, all supplies and equipment for the agencies, boards, departments
and other offices of the Township, provided that capital expenditures
shall be subject to prior approval of the Board of Supervisors. He
shall keep an account of all purchases and shall, from time to time
or when directed by the Board of Supervisors, make a full written
report thereof. He shall also issue rules and regulations, subject
to the approval of the Board of Supervisors, governing the procurement
of all municipal supplies and equipment.
R.
All complaints regarding Township services shall be
referred to the office of the Manager. He, or an officer designated
by him, shall investigate and dispose of such complaints, and the
Manager shall report all complaints thereon to the Board of Supervisors.
S.
He shall be responsible for the maintenance of the
Township facilities and equipment.
T.
He shall conduct research and investigation into the
administrative and governmental functions of various townships and
appropriate ordinances affecting the health, safety, welfare and administration
of this Township. He shall establish and maintain appropriate filing
systems and efficient administrative procedures for the conduct of
the business of the Township.
U.
He shall be responsible for the implementation of
the Township Strategic Management Plan.
V.
He shall prepare quarterly objective and goals reports
and provide the same to the Board of Supervisors.
W.
He shall have such other duties and responsibilities
as may be assigned to him by the Board of Supervisors from time to
time.
During any absence of the Township Manager,
the normal operating functions of the Township shall be delegated
to such other Township officials as may be designated from time to
time by the Board of Supervisors, and in the absence of any such designation
or delegation, by the Township Secretary.
