Village of Sands Point, NY
Nassau County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Trustees of the Village of Sands Point 6-20-1989; amended in its entirety 3-19-1990. Amendments noted where applicable.]
GENERAL REFERENCES
Defense and indemnification — See Ch. 9.
Code of Ethics — See Ch. 12.

§ 26-1 Applicability of provisions.

The provisions of these rules and regulations shall apply to full-time appointed officers and to full-time employees of the Incorporated Village of Sands Point but shall not apply to those employees who are seasonal or part-time employees employed at hourly rates. They shall not apply to employees of the Police Department or any who are covered by a collective bargaining agreement.

§ 26-2 Determination of employment status.

From the date of commencement of employment to six months hence, an employee shall be considered as probationary. Two weeks prior to the end of the sixth month of employment, the employee will be reviewed for determination toward permanent status. Such review shall be conducted by the department head and reported to the Mayor.

§ 26-3 General administration; scheduling.

A. 
All employees are to be administered by the village office. Basic schedules, priorities and procedures will be as established by department heads with the approval of the Mayor. All employees will conform to these schedules and priorities and will comply with changes in direction from the village office. They will advise the Village Clerk promptly of changes due to urgent or compelling circumstances.
B. 
Applications for vacations, time off or changes in schedule are to be given to the village office by the department head and approved by the Village Clerk or the Mayor prior to the event.

§ 26-4 Business hours.

A. 
The village office shall be open to the public for business between the hours of 9:00 a.m. and 3:00 p.m., Mondays through Fridays.
[Amended 12-17-1991 by L.L. No. 9-1991]
B. 
Water Department.
(1) 
The Water Department shall be open for normal business between the hours of 7:30 a.m. and 3:30 p.m.
(2) 
Water Department employees are to be available on a schedule to be devised by the Superintendent of the Water Department so that immediate service may be provided in case of emergency.
(3) 
A village vehicle is provided for the use of certain Water Department employees for general use on village matters and to provide transportation to and from the village so that such employees can be available for important and emergency situations.

§ 26-5 Retirement plans.

[Amended 2-15-2011 by L.L. No. 6-2011]
From the date of commencement of employment, the employee shall be enrolled in the New York State Employees Retirement System under the following plans:
A. 
For employees hired prior to July 15, 1976: Tier II Plan, § 375-c.[1]
[1]
Editor's Note: See § 375-c of the Retirement and Social Security Law.
B. 
For employees hired after July 15, 1976, but prior to September 1983: Tier III Plan, Article 14.[2]
[2]
Editor's Note: See § 500 et seq. of the Retirement and Social Security Law.
C. 
For employees hired after September 1983 but prior to January 2010: Tier IV Plan, Article 15.[3]
[3]
Editor's Note: See § 600 et seq. of the Retirement and Social Security Law.
D. 
For employees hired on or after January 1, 2010: Tier V Plan.[4]
[4]
Editor's Note: See § 1200 et seq. of the Retirement and Social Security Law.

§ 26-6 Health insurance.

A. 
From the date of commencement of employment, the employee shall be entitled to coverage under plans accepted by the Board of Trustees. Full payment for such coverage will be provided by the village.
B. 
Retention of coverage.
(1) 
Upon termination for any reason other than retirement the employee shall be entitled to retain full coverage under the health insurance plan for a period of 18 months from the date of termination, provided that the health insurance plan in effect is regulated by New York State Civil Service Commission. A widowed spouse may do so for 36 months.
(2) 
The full cost of continued coverage under Subsection B(1) shall be borne by the insured.
(3) 
The village shall be entitled to charge the insured 2% of the premium rate of coverage under Subsection B(1) as reimbursement to the village for administrative costs.
C. 
At the time of the employee's retirement pursuant to the New York State Retirement Article under which the employee is enrolled, the employee may continue coverage, as when employed, under the health insurance plan provided by the village. At least 90% of the cost of the coverage under this subsection will be paid by the village.

§ 26-7 Vacation time.

[Amended 12-17-1991 by L.L. No. 9-1991; 12-14-2010 by L.L. No. 1-2011]
Employees shall be given paid vacation time in accordance with the following schedule:
A. 
Each employee who shall have completed six months of service shall be entitled to five days of paid vacation.
B. 
Each employee who shall have completed one year of service shall be entitled to 10 days of paid vacation, less such vacation time as may have been taken under Subsection A(1) hereof.
C. 
Each employee having completed five years or more of service shall be entitled to 15 days of paid vacation time.
D. 
Each employee having completed 10 or more years of service shall be entitled to one additional day of annual paid vacation time for each year of service until a maximum of 20 days is reached after 15 years of service.
E. 
Each employee having completed 15 years of service shall be entitled to 20 days of annual paid vacation time.
F. 
With the written approval of the Mayor or department head, a maximum of 10 accrued vacation days may be carried over for use only until June 30 of the following year for employees with 10 or less years of service. For each year of service after 10 years, there shall be a reduction of one carry-over day potential each year, until a maximum of five carry-over days may be available for use on or before June 30 of the following year for employees with 15 or more years of service.

§ 26-8 Personal, sick and bereavement leave.

[Amended 11-17-2009 by L.L. No. 5-2009]
A. 
General guidelines.
(1) 
Each employee shall be entitled to a credit of 12 days for personal/sick leave during any year commencing with the calendar year following commencement of employment and credited on the anniversary date of his/her employment.
(2) 
The leave pursuant to Subsection A(1) which a person does not use during any calendar year shall accrue but be limited to use and benefit to use only during his/her term of employment. Any remaining days at time of termination of service shall cease to exist and be noncompensable.
(3) 
An employee shall only be entitled to use up to five days for personal leave during any employment year.
B. 
Religious holidays will be approved for observance and shall be charged against personal leave.
C. 
Bereavement. An employee shall be entitled to three bereavement days for absence by reason of death in the immediate family, separate and apart from sick or personal leave days. The "immediate family" shall be defined as follows: husband, wife, son, daughter, mother, father, sister and any other immediate blood relative residing in the employee's household.
D. 
Upon sick leave absence for three consecutive workdays, the employee must provide a physician's certification as to the illness, along with an expected return date.

§ 26-9 Additional leave; frequent absence.

A. 
Any extended additional leave must be recommended by the department head and approved by the Mayor.
B. 
Frequent absences of less than three days, at the direction of the Village Clerk or of the Mayor, shall require a physician's certification as to illness.

§ 26-10 Holidays.

A. 
The following are recognized by the village as holidays:
(1) 
New Year's Day (January 1).
(2) 
Martin Luther King, Jr. Day (the third Monday in January).
[Added 4-25-2000 by L.L. No. 2-2000[1]]
[1]
Editor's Note: This local law also provided for the renumbering of former Subsection A(2) through (11) as Subsection A(3) through (12), respectively.
(3) 
President's Day (the third Monday in February).
(4) 
Memorial Day (the last Monday in May).
(5) 
Mayor's Day (the first Monday in June).
[Amended 12-17-1991 by L.L. No. 9-1991]
(6) 
Independence Day (July 4).
(7) 
Labor Day (the first Monday in September).
(8) 
Columbus Day (the second Monday in October).
(9) 
Election Day (the first Tuesday after the first Monday in November).
(10) 
Thanksgiving Day (the fourth Thursday in November).
(11) 
The day immediately following Thanksgiving Day (Friday).
(12) 
Christmas Day (December 25).
B. 
The village office shall be closed, and no deductions shall be made from salaries payable to such employees by reason of such holidays.
C. 
In the event that any of the foregoing holidays shall fall on a Saturday or Sunday, compensatory time off shall be provided upon such working day as shall be designated by the Superintendent of the Water Department for the Water Department employees and the Village Clerk for the village office and maintenance employees.
D. 
The Mayor is authorized to implement and modify the scheduling of village-recognized holidays for village employees in the best interests of the village.
[Added 4-25-2000 by L.L. No. 2-2000]

§ 26-11 Amendments.

The Board of Trustees may by resolution from time to time amend the rules herein adopted and may establish such additional or supplementary rules and regulations as it may deem to be necessary.