Any person making demand for payment from the municipality shall
present a detailed statement or bill to the Municipal Clerk, duly
certified or supported by affidavit of the claimant or his agent.
It shall be the duty of the Chief Finance Officer or Township
Administrator to see that the signature of the officer or employee
who has been duly designated by the local unit to certify that the
materials have been received by or the services rendered to the local
unit appears on every claim.
Claims shall then be presented to the Finance Committee, which,
if satisfied the claims are proper, shall approve the same. After
such approval is given, the Finance Committee shall file the claims
with the Municipal Clerk, who shall then present these claims to the
governing body for formal approval at a regular meeting.
Claims shall be considered by the governing body, which shall
approve the same, except that said governing body may reject any claim
presented to it, stating the reason for such rejection. Any disapproved
claim shall be referred back to the Municipal Clerk with such instructions
as the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims
in the official minutes, indicating that the governing body has by
formal action approved the same, with appropriate record as to any
claims disapproved or rejected.
It shall be the duty of the Municipal Clerk or such other officer
as may be designated by resolution of the governing body to indicate
on said claims that they have been approved for payment, with the
date of approval thereof noted on the claim.
Claims of municipal officials of reimbursement for actual and
necessary traveling expenses, when authorized by the Township Committee,
shall be supported by available receipts which shall be submitted
with the claimant's statement or bill.
After the Clerk has certified that the claims have been approved,
he shall turn the same over to the Treasurer or other chief financial
officer, who shall forthwith prepare the necessary checks for the
payment thereof, which said checks shall be signed by the Mayor and
the Municipal Clerk and thereafter countersigned by the Treasurer
or other chief financial officer or such other officials as may from
time to time be authorized by resolution of the Township Committee
according to law. After preparing checks for the payment of claims,
he shall record them in proper books of account and thereafter mail
or otherwise distribute the checks to the claimants.
[Added 4-4-2019 by Ord. No. 803]
In the event a regularly scheduled Township Committee meeting
is not held as scheduled due to cancellation or lack of quorum, the
Chief Financial Officer is hereby authorized to issue payments on
any recurring account as deemed necessary and appropriate with such
payments being submitted for subsequent approval by the Township Committee
at their next meeting.