[Ord. No. 219 §2, 3-21-1988]
When a vacancy arises in the office of City Clerk, the Mayor, with the advice and consent of the majority of the City Council, shall appoint a City Clerk, who shall serve at the pleasure of the Mayor and City Council.
[CC §21.410; Ord. No. 1096, 10-2-2017; Ord. No. 1137, 10-1-2018]
The City Clerk shall be at least twenty-one (21) years of age and shall reside within thirty (30) minutes driving distance of the City limits of Scott City, Missouri.
[CC §21.420; Ord. No. 356 §1, 12-2-1991; Ord. No. 464 §1, 3-6-1995; Ord. No. 473 §1, 5-1-1995; Ord. No. 499 §1, 10-16-1995]
A. 
The City Clerk shall, in addition to other duties which are or may be required of him by this Code or other ordinance, attend all meetings of the City Council.
1. 
The City Clerk shall attend all meetings of the City Council; keep and preserve the minutes of the proceedings of the Council, and transcribe the same in full in a well bound book to be known as the "journal" of the City Council. He shall safely keep all records and files belonging to the City deposited with him; he shall keep all accounts between the City, its Officers and employees and all persons having accounts with or claims against the City. He shall charge all City Officers with all money of the City coming into their hands, and credit them with all legal and authorized disbursements upon presentation of proper vouchers therefor; he shall keep the several funds of the City Revenue under appropriate headings in separate accounts, and keep such accounts balanced so that he may, whenever requested, give to the City Council or any Officer authorized to demand a statement an accurate and exact statement of the condition of such fund. He shall attest all warrants drawn upon the Treasury of the City by the authority of the City Council, and shall affix the Seal of the City to all warrants or other papers requiring such Seal.
2. 
The Clerk shall sign, affix the Seal to, and record in a book kept for that purpose, all ordinances passed by the Council.
3. 
The Clerk shall make a detailed report in writing at the regular meeting of the Council in each month of all warrants due upon the Treasury, to whom and for what purpose given, and also of all licenses issued, to whom, for what, and amount of license.
4. 
He shall have custody of the books, records, papers and documents belonging to the City, except for the City personnel records which shall be maintained in the custody of the City Administrator.
5. 
He shall prepare all certificates of election or appointment of the City Officers, and deliver the same to the persons elected or appointed.
6. 
He shall keep a record of all bonds, drafts, orders and checks drawn on the City Treasury for money, showing the number, dates and amounts thereof, and the name of the person to whom and what account issued and when redeemed.
[Ord. No. 1079 § 1, 5-1-2017]
7. 
He shall record the certificates, oaths and bonds of all the City Officers.
8. 
He shall keep an index of the records of the proceedings of the City Council.
9. 
He shall prepare semi-annually a statement of the receipts and expenditures of the City, and cause the same to be published in a newspaper published in the City.
10. 
He shall copy the tax books of the City, extend the taxes thereon, and turn the same over to the City Collector by August 1, charging the Collector with the amounts of taxes due the several funds as shown by the tax books, and crediting him by amount of taxes turned into the Treasury, his commission, delinquent taxes, errors and rebates.
11. 
He shall prepare blank licenses for all purposes for which licenses are required to be issued, and when required, shall cause the same to be issued, signing his name and affixing the Seal of the City thereto, and shall keep an account with the Collector for such licenses and the amount of the license tax thereon.
12. 
He shall furnish without delay to any person, when called upon during business hours to do so, certified copies of any records, books, or papers which are in his custody, for which services a reasonable fee to be set by City ordinance may be charged, and which shall be paid by the person demanding such certified copy into the Treasury of the City.
13. 
He shall maintain a full record of all special tax bills issued by the City.
14. 
The City Clerk shall keep and maintain an office open to the public in Scott City, Missouri, so that the public may have access to the public records of the City of Scott City, Missouri, and carry on whatever business is to be carried on within the City Clerk's office. Said office shall be open during times established by the department head, with the advice and consent of the Mayor and City Council. Such office shall be in City Hall unless the City Council shall permit a different location within the City.
[Ord. No. 1028 §1, 8-17-2015]
15. 
The City Clerk shall reconcile the primary checking accounts of the City.
[Ord. No. 992 §1, 3-3-2014]
16. 
The City Clerk shall perform all other duties assigned to her in the Personnel Code of the City approved by the Council.
[Ord. No. 992 §1, 3-3-2014]
[CC §21.430; Ord. No. 564 §1, 6-16-1997]
The salary of the City Clerk shall be such as from time to time as the City Council shall fix by ordinance, payable bi-weekly by warrant on the City Treasury.
[Ord. No. 359 §1, 12-2-1991]
The Mayor may appoint a Deputy Clerk to be approved by the City Council, who shall possess all the qualifications and powers and be charged with the same duties as the Clerk. Upon the temporary unavailability or inability of the City Clerk to perform his duties as set forth in this Code or other ordinances of the City due to illness, absence from the City, vacation or other cause, the Deputy City Clerk shall discharge the duties of the City Clerk.
[Ord. No. 433 §1, 5-2-1994; Ord. No. 779 §1, 4-4-2005]
Every person desiring to secure a copy of any record, in the custody of the City Clerk, shall first pay to the City Clerk the sum of ten cents ($0.10) for each copy received. All money received by the City Clerk for said photocopying expense shall be deposited into the City's General Revenue Fund.