[Ord. No. 219 §2, 3-21-1988]
When a vacancy arises in the office of City Clerk, the Mayor,
with the advice and consent of the majority of the City Council, shall
appoint a City Clerk, who shall serve at the pleasure of the Mayor
and City Council.
[CC §21.410; Ord. No. 1096, 10-2-2017; Ord. No. 1137, 10-1-2018]
The City Clerk shall be at least twenty-one (21) years of age
and shall reside within thirty (30) minutes driving distance of the
City limits of Scott City, Missouri.
[CC §21.420; Ord.
No. 356 §1, 12-2-1991; Ord. No. 464 §1, 3-6-1995; Ord.
No. 473 §1, 5-1-1995; Ord. No. 499 §1, 10-16-1995]
A. The
City Clerk shall, in addition to other duties which are or may be
required of him by this Code or other ordinance, attend all meetings
of the City Council.
1. The City Clerk shall attend all meetings of the City Council; keep
and preserve the minutes of the proceedings of the Council, and transcribe
the same in full in a well bound book to be known as the "journal"
of the City Council. He shall safely keep all records and files belonging
to the City deposited with him; he shall keep all accounts between
the City, its Officers and employees and all persons having accounts
with or claims against the City. He shall charge all City Officers
with all money of the City coming into their hands, and credit them
with all legal and authorized disbursements upon presentation of proper
vouchers therefor; he shall keep the several funds of the City Revenue
under appropriate headings in separate accounts, and keep such accounts
balanced so that he may, whenever requested, give to the City Council
or any Officer authorized to demand a statement an accurate and exact
statement of the condition of such fund. He shall attest all warrants
drawn upon the Treasury of the City by the authority of the City Council,
and shall affix the Seal of the City to all warrants or other papers
requiring such Seal.
2. The Clerk shall sign, affix the Seal to, and record in a book kept
for that purpose, all ordinances passed by the Council.
3. The Clerk shall make a detailed report in writing at the regular
meeting of the Council in each month of all warrants due upon the
Treasury, to whom and for what purpose given, and also of all licenses
issued, to whom, for what, and amount of license.
4. He shall have custody of the books, records, papers and documents
belonging to the City, except for the City personnel records which
shall be maintained in the custody of the City Administrator.
5. He shall prepare all certificates of election or appointment of the
City Officers, and deliver the same to the persons elected or appointed.
6.
He shall keep a record of all bonds, drafts, orders and checks
drawn on the City Treasury for money, showing the number, dates and
amounts thereof, and the name of the person to whom and what account
issued and when redeemed.
[Ord. No. 1079 § 1, 5-1-2017]
7. He shall record the certificates, oaths and bonds of all the City
Officers.
8. He shall keep an index of the records of the proceedings of the City
Council.
9. He shall prepare semi-annually a statement of the receipts and expenditures
of the City, and cause the same to be published in a newspaper published
in the City.
10. He shall copy the tax books of the City, extend the taxes thereon,
and turn the same over to the City Collector by August 1, charging
the Collector with the amounts of taxes due the several funds as shown
by the tax books, and crediting him by amount of taxes turned into
the Treasury, his commission, delinquent taxes, errors and rebates.
11. He shall prepare blank licenses for all purposes for which licenses
are required to be issued, and when required, shall cause the same
to be issued, signing his name and affixing the Seal of the City thereto,
and shall keep an account with the Collector for such licenses and
the amount of the license tax thereon.
12. He shall furnish without delay to any person, when called upon during
business hours to do so, certified copies of any records, books, or
papers which are in his custody, for which services a reasonable fee
to be set by City ordinance may be charged, and which shall be paid
by the person demanding such certified copy into the Treasury of the
City.
13. He shall maintain a full record of all special tax bills issued by
the City.
14.
The City Clerk shall keep and maintain an office open to the
public in Scott City, Missouri, so that the public may have access
to the public records of the City of Scott City, Missouri, and carry
on whatever business is to be carried on within the City Clerk's office.
Said office shall be open during times established by the department
head, with the advice and consent of the Mayor and City Council. Such
office shall be in City Hall unless the City Council shall permit
a different location within the City.
[Ord. No. 1028 §1, 8-17-2015]
15.
The City Clerk shall reconcile the primary checking accounts
of the City.
[Ord. No. 992 §1, 3-3-2014]
16.
The City Clerk shall perform all other duties assigned to her
in the Personnel Code of the City approved by the Council.
[Ord. No. 992 §1, 3-3-2014]
[CC §21.430; Ord.
No. 564 §1, 6-16-1997]
The salary of the City Clerk shall be such as from time to time
as the City Council shall fix by ordinance, payable bi-weekly by warrant
on the City Treasury.
[Ord. No. 359 §1, 12-2-1991]
The Mayor may appoint a Deputy Clerk to be approved by the City
Council, who shall possess all the qualifications and powers and be
charged with the same duties as the Clerk. Upon the temporary unavailability
or inability of the City Clerk to perform his duties as set forth
in this Code or other ordinances of the City due to illness, absence
from the City, vacation or other cause, the Deputy City Clerk shall
discharge the duties of the City Clerk.
[Ord. No. 433 §1, 5-2-1994; Ord.
No. 779 §1, 4-4-2005]
Every person desiring to secure a copy of any record, in the
custody of the City Clerk, shall first pay to the City Clerk the sum
of ten cents ($0.10) for each copy received. All money received by
the City Clerk for said photocopying expense shall be deposited into
the City's General Revenue Fund.