City of Haverhill, MA
Essex County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the City Council of the City of Haverhill part of Ch. 2 of the 1963 City Code (Ch. 2, Art. VI, of the 1980 Code). Amendments noted where applicable.]

§ 18-1 Warrants required.

Money shall be paid out of the City treasury to satisfy claims and accounts against the City only upon a warrant signed by the Mayor and countersigned by the Auditor of Accounts. Such warrant shall be addressed to the Treasurer and shall set forth the amount to be paid out, the person or persons, firm or corporation to whom the amount is to be paid and the fund or appropriation from which the amount is to be paid; provided, however, that the Treasurer may pay upon presentation of the evidence of such indebtedness, and without such warrant, any sum of money due upon the principal or interest of any note, bond or other security issued by the City or the amount of any execution against the City, forthwith notifying the Auditor of Accounts of such payment, who shall cause a warrant to be made and delivered to the Treasurer authorizing such payment.[1]
[1]
Editor's Note: Original § 2-77 of the 1980 Code, Presentation of claims; time of payment, which immediately followed this section, was deleted 7-10-2007 by Doc. 76.

§ 18-2 Deposit of claims in office of Auditor of Accounts; request for payment; approval.

[Amended 7-10-2007 by Doc. 76]
All claims against the City intended for payment shall be deposited in the office of the Auditor of Accounts by the officer, board or department contracting and approving the same as practicable and in a manner as prescribed by the Auditor of Accounts.

§ 18-3 Placing warrants in hands of Treasurer for payment.

[Amended 7-10-2007 by Doc. 76]
When bills, accounts and payrolls due from the City for supplies furnished and services rendered to it shall have been examined and recorded by the Auditor of Accounts and by him allowed and approved, he shall prepare the warrant for the payment of the same as required by § 18-1.

§ 18-4 Notice of claims for damages.

All notices of claims against the City for damages to person or property shall, as soon as reported to any officer, board or department of the City, be referred to the Mayor and reported to the City Solicitor, and immediate investigation of such claims shall at once be instituted under the direction of the City Solicitor and a complete report of such investigation be made to him.[1]
[1]
Editor's Note: Original § 2-81 of the 1980 Code, Claims for damages by police or members of Fire Department, which immediately followed this section, was deleted 7-10-2007 by Doc. 76.

§ 18-5 Submission of payrolls to Auditor of Accounts.

[Amended 7-10-2007 by Doc. 76]
A. 
Departments and executive boards and committees, excepting the Department of Public Works, shall submit to the Auditor of Accounts, before 10:00 a.m. on Monday of each week, payrolls of employees to be paid weekly, such payrolls to be made up for the whole preceding week up to 6:00 p.m. of Saturday of the preceding week. Payment of wages to employees on such payrolls shall be made on Wednesdays.
B. 
The Department of Public Works shall submit to the Auditor of Accounts, before 10:00 a.m. on Friday of each week, a payroll of the employees in that department made up for the whole week ending at 6:00 p.m. of the Thursday preceding. Payment of wages to the employees of the Department of Public Works shall be made on Saturdays.
C. 
All departments and executive boards and committees shall submit to the Auditor of Accounts on or before the Monday preceding the fourth pay period payrolls of all officers and employees payable monthly, which payrolls shall be made up for the calendar month and to be payable on the last day of each month or on the day preceding the last day when the last day is a Sunday or a legal holiday.

§ 18-6 Certification of payrolls; teachers' salaries and wages.

[Amended 7-10-2007 by Doc. 76]
All amounts due and payable as wages to employees of the City other than those employed in the School Department shall be entered upon payrolls which shall be certified as correct by the officer or board in charge of such employees. The salaries and wages of teachers and other employees in the Public Schools Department shall be certified as correct on the payrolls by the School Committee or by its authorized agent. All sums due for state aid, military aid and soldiers' relief shall be entered upon payrolls by the Soldiers' Relief Agent, and such payrolls shall be certified as correct by him. Certification under this section shall include the actual or electronic signature of the responsible officer or employee, which shall be made under the pains and penalties of perjury. No payrolls shall be paid without such certification.