[HISTORY: Adopted by the Board of Supervisors of the Township of Pine 1-21-2014 by Ord. No. 368. Amendments noted where applicable.]
Editor's Note: This ordinance superseded former Ch. 28, Parks and Recreation Commission, adopted 2-7-1977 by Res. No. 168, as amended.
A permanent Parks and Recreation Commission, consisting of between a minimum of five and a maximum of nine total members thereof, as set forth herein, is hereby created for the Township of Pine.
The Board of Supervisors shall, by majority vote, appoint residents of the Township of Pine to serve on the Parks and Recreation Commission.
Appointments to members' initial terms shall generally be for a period of three years; however, the Board of Supervisors may provide for appointment to a shorter initial term (as necessary) so as to ensure that the terms are staggered, with the terms of only 1/3 of the members to expire at the end of any one year. Appointments to fill any vacancies in membership shall be made by the Board of Supervisors for the remainder of the vacant position's unexpired term. Members may be reappointed by the Board of Supervisors, with such reappointments to be for a term of three years.
One member of the Board of School Directors of the Pine-Richland School District (who shall be a resident of the Township of Pine) may be appointed by such Board of School Directors to serve as a member of the Parks and Recreation Commission. In the event that such Board of School Directors shall fail to make such appointment to the Parks and Recreation Commission, then the Township's Board of Supervisors shall have the authority to make the appointment of a resident of the Township of Pine to serve in the place of a member of such Board of School Directors.
The Township's Recreation Director shall be a member of the Parks and Recreation Commission in an ex officio and nonvoting capacity.
Members of the Parks and Recreation Commission should exhibit and possess the following qualifications:
Interest in and commitment to recreation and parks.
Sensitivity to all residents of the community and their needs.
Interest in and commitment to providing recreational and sports opportunities to the youth of the community.
Good judgment and an ability to work cooperatively with others.
Ability to inspire the confidence, respect and support of the community.
Time to attend the meetings of the Parks and Recreation Commission and to undertake and complete its assignments.
Ability to understand, appreciate and administer the financial aspects and components of a comprehensive parks and recreation program for the community.
Function. The Parks and Recreation Commission shall be generally responsible for the periodic review of parks and recreation programs for the purposes of recommending changes and for advising the Township Manager, the Board of Supervisors, the Department of Parks and Recreation and the Recreation Director on recreation needs, use of facilities, and programs and fee structures relating thereto.
Responsibilities. The general responsibilities of the Parks and Recreation Commission shall include the following:
To define the objectives of public recreation services and make plans and general policies harmonizing with them.
To maintain the highest quality of recreation service.
To help secure a comprehensive recreation and park plan in order to provide an adequate system of recreation areas and facilities.
To interpret the need for and importance of recreation and park services to the general public and to the Board of Supervisors, and to elicit support.
To serve as a forum for the introduction of new ideas, programs, policies and procedures.
To advise on the acceptance of any gift, grant, bequest or donation for the recreation and park program.
To assist in establishing a sound fiscal plan and budget to achieve recreation goals.
To assist in developing a comprehensive recreation program and advise on operation and maintenance.
To assist in developing and maintaining an ongoing public relations program.
To evaluate the services of the recreation and park system in relating to its objectives.
To take an active role in promoting and implementing related legislation at the local, state and federal level.
Duties. The general duties of the Parks and Recreation Commission are as follows. The Parks and Recreation Commission shall:
Make recommendations to the Township Manager, the Board of Supervisors and the Recreation Director on rules, regulations and practices concerning the utilization of programs and facilities, schedule of fees for programs and facilities and operation of concessions at parks and recreation facilities.
Advise the Township Manager, the Board of Supervisors and the Recreation Director on needed facilities and programs.
Coordinate any parks and recreational facilities and programs with other municipalities.
Prepare and recommend to the Board of Supervisors a comprehensive park, recreation and open space plan for the Township of Pine. The plan should be reviewed and updated as necessary and in the event that conditions or recreational demands change. The Parks and Recreation Commission shall consider public input in its creation, review and update of the plan, and such plan shall be maintained on file in the Township's offices.
Recommend feasible methods to reach the long- and short-range goals set forth in the comprehensive park, recreation and open space plan.
Respond, in writing, to the request of the Board of Supervisors for parks and recreation information and provide written reports regarding all activities and recommendations of the Parks and Recreation Commission to the Board of Supervisors at the Board of Supervisors' meetings at least once per month.
Seek funding sources for parks and recreation activities through grants, donations and local fundraising programs.
Affirmatively seek new information on parks and recreation from local, national and international sources, paying particular attention to the latest developments, and inform the Board of Supervisors of said developments.
Review a proposed annual parks and recreation budget for submission to and consideration by the Board of Supervisors as part of the Township's annual budget adoption process.
Carry out such additional duties as may be assigned from time to time by the Board of Supervisors.
Prepare and recommend to the Board of Supervisors, as necessary, any Master Plan for the development of present or future Township parks.
Prepare and recommend to the Board of Supervisors, as necessary, a development plan for Pine Community Park and other present or Township parks (with said plans to be reviewed periodically).
Review and issue recommendations upon applications received for permits to utilize athletic fields within Pine Community Park.
A Chairperson of the Parks and Recreation Commission shall be elected by majority vote of the members of the Parks and Recreation Commission at its annual organizational meeting each year.
One person shall be elected by the members of the Parks and Recreation Commission as its Vice Chairperson, and such Vice Chairperson shall perform the duties of the Chairperson in the event of his/her absence.
The Parks and Recreation Commission shall meet no less often than once per month.
The Chairperson shall be directly responsible to the Board of Supervisors for all activities of the Parks and Recreation Commission and shall give a report to the Board of Supervisors at its regular monthly meeting.
The Parks and Recreation Commission shall have responsibility for volunteer recruitment and parks and recreation programming. Such programming shall include, but need not be limited to, recreation programs (e.g., summer recreation program, Easter egg hunt, movies in the park, halloween party, etc.) and community recreation (e.g., basketball, volleyball, soccer, baseball, football, and other athletic endeavors). The Parks and Recreation Commission shall also have responsibility for park and facility development, trails, greenways, operations, and management.
The Township's Board of Supervisors may create such other subcommittees, on an ad hoc basis, as it deems necessary to assist the Parks and Recreation Commission in either its administration of special events or for the effective carrying out of its duties and responsibilities. The Board of Supervisors shall appoint the members of any such other subcommittees and prescribe its officers, duties and required meetings.
If a member of the Parks and Recreation Commission misses three consecutive regular meetings of the Commission or five total regular meetings of the Commission in any one calendar year and such absences, in the opinion of the Township's Board of Supervisors, adversely affect the operations of the Parks and Recreation Commission, then the Township's Board of Supervisors may remove that member prior to the expiration of his/her term and appoint a new member to fill the vacancy thus created.